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IISER Pune High End Laptop & All-in-One PC Tender 2026 - IS 550/Factory Pre-Loaded OS & AAA/TRTL Certified Devices

Bid Publish Date

01-Jul-2026, 10:37 am

Bid End Date

13-Jul-2026, 2:00 pm

Value

₹4,00,000

Location

PUNE , MAHARASHTRA
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Progress

Issue01-Jul-2026, 10:37 am
AwardPending
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Quantity

2

Category

High End Laptop - Notebook

Bid Type

Single Packet Bid

Categories 1

LAPTOP

Tender Overview

The Indian Institute of Science Education and Research Pune (IISER Pune) invites bids for high end laptop and all-in-one PC solutions, including processors, memory, storage, display, and factory pre-loaded operating systems. Estimated value is ₹4,00,000 with scope for multiple configurations, targeting on-site or carry-in warranty depending on contract terms. The procurement emphasizes hardware with robust specifications, security features on the motherboard, and OS pre-loading capabilities, aligning with IISER’s computing lab and administrative needs in Pune, Maharashtra. A key differentiator is the requirement for on-site/center-based service support and potential quantity flexibility up to 25% during and after contract execution, with delivery timelines tied to the original delivery period.

Technical Specifications & Requirements

  • Hardware: High end laptop or All-in-One PC (Q2) with base and higher processor options, motherboard security features, and factory pre-loaded OS with certification.
  • Memory: RAM type, RAM size, DIMM slots, populated slots, and expandability clearly defined; ensure compatibility with required storage capacity (GB) and storage type.
  • Display: Minimum diagonal size (in cm/in), minimum display resolution, webcam resolution; ensure adequate ports and ergonomic keyboard/mouse connectivity.
  • Storage & Ports: Storage capacity (GB), type of storage, number of ports; include description of system drive and expansion options.
  • Peripherals: Keyboard type, mouse connectivity, input device standards; graphics type and compatibility with OS.
  • Certifications: OS certification requirements; factory pre-loaded OS with certification; compliance considerations for security and performance.
  • Service & Warranty: On-site vs carry-in warranty, service center availability in the state of consignee; 30-day post-award service establishment clause.
  • Delivery & Terms: Quantity variation up to 25%, delivery period alignment, bank and EMD submission options, GST considerations.

Terms & Eligibility

  • EMD: Not explicitly stated; bidders may need to explore online RTGS/IMPS alternatives to submit EMD per ATC terms.
  • Service Centers: Functioning service center required in the consignee’s state; if not present, must be established within 30 days of award.
  • Payment & Documentation: Online payment possible via RTGS; provide proof of DD or online transfer; bid submission must include scanned proof.
  • Financial Standing: Bidder must not be in liquidation or bankruptcy; provide undertaking with bid.
  • Certificates: Must upload all requested certificates/documents per ATC; GST compliance advised to verify by bidder.

Key Specifications

  • High end laptop or All-in-One PC (Q2) with base and higher processor options

  • Motherboard security features and security-focused components

  • Factory pre-loaded operating system with certification

  • RAM type, RAM size (GB), total DIMM slots, populated slots, and expandability

  • Display diagonal in cm/in, minimum display resolution, webcam resolution

  • Storage capacity (GB) and storage type installed

  • Mouse connectivity, keyboard connectivity, keyboard type

  • Graphics type and OS compatibility

  • Port count and miscellaneous ports

  • Service center availability in consignee state; on-site warranty where applicable

  • Delivery terms allowing quantity variation up to 25%

Terms & Conditions

  • Quantity variation option up to 25% during/after bidding with contract-based pricing

  • On-site or carry-in warranty depending on goods and service requirements

  • Functional service center required in the state of the consignee; 30 days to establish if absent

Important Clauses

Delivery Schedule

Delivery period linked to original order; extended delivery time calculated as (increased quantity / original quantity) × original delivery days, min 30 days, with possible extension up to original period.

EMD & PBG

EMD can be submitted as DD or online RTGS; proof of payment required; hard copy delivery within 5 days post bid end date.

Service Center

Functional service center must exist in consignee state; if not, establish within 30 days; payment conditioned on documentary evidence.

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Demonstrable ability to establish service center within 30 days if not present

  • GST registration and compliance with applicable tax laws

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

High End Laptop - Notebook (Q2) , All in One PC (V2) (Q2)

Authority Records

MINISTRY OF EDUCATIONHIGHER EDUCATION DEPARTMENTINDIAN INSTITUTES OF SCIENCE EDUCATION AND RESEARCH

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Documents 5

GeM-Bidding-9521288.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
Processor Base Processor Number For Higher Processor Or higher
Processor Higher Processor Number Intel Core i7-13700H, Intel Core i9-12900H, Intel Core Ultra 9 185H, Intel Core i7-13650HX, Intel Core i7-13700HX, Intel Core i7-14650HX, Intel Core Ultra 7 265U, Intel Core Ultra 7 266V, Intel Core Ultra 7 268V, Intel core ultra 7 255H Or higher
Motherboard Security Discrete TPM 2.0 Or higher
Operating System Operating System (Factory Pre-Loaded) Window 11 Professional
Memory Type of RAM DDR5 Or higher
Memory RAM Size (GB) 32 Or higher
Memory Total Numbers of DIMM Slots Available 2 Or higher
Memory Number of DIMM Slots Populated 1
Memory RAM Expandability up to 64 Or higher
Display Display Size (in cm) - Diagonal 35.56 to 38.07 (14 In to 14.99 In)
Display Minimum Display Resolution (Pixels) FHD- 1920x1080
Display Minimum Resolution of Webcam HD-720p
Storage Capacity of Storage Drive (in GB) 1024, 2048, 4096 Or higher

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates

4

Financial statements

5

EMD documents (DD or online transfer proof)

6

Technical bid documents

7

OEM authorizations (if applicable)

8

Factory pre-loaded OS certification documents

9

Service center establishment proof (within 30 days of award)

Frequently Asked Questions

How to bid for high end laptops in IISER Pune tender 2026

Bidders must meet eligibility criteria, submit GST, PAN, experience certificates, financial statements, and EMD proof (DD or online transfer). Ensure on-site/carry-in warranty alignment, provide OEM authorizations if required, and confirm factory pre-loaded OS certification. Delivery terms allow up to 25% quantity variation.

What documents are required for IISER Pune laptop tender submission

Submit GST certificate, PAN card, experience certificates for similar devices, financial statements, EMD proof (DD or RTGS), technical bid documents, OEM authorization if applicable, and proof of service center capability or establishment plan within 30 days of award.

What are the technical specifications expected for the laptops

Devices must include base and higher processor options, security-enabled motherboards, factory pre-loaded OS with certification, RAM type and expandable capacity, minimum display resolution and webcam specs, storage type (SSD/HDD) and capacity, keyboard/mouse connectivity, and required ports suitable for IISER labs.

When is delivery expected and how is it calculated

Delivery follows the original delivery period; if quantity increases, extended time is (increased quantity / original quantity) × original days, minimum 30 days, with possible extension to the original period. Purchaser may adjust quantities by up to 25%.

What are the EMD requirements for this procurement in Pune

EMD can be submitted via Demand Draft in favor of Director IISER Pune or online RTGS to the specified SBI account. Upload scanned proof of payment with bid and deliver hard copy within 5 days after bid end date or bid opening.

What warranty and service requirements apply for the IISER Pune devices

Buyers require a functional service center in the consignee state; carry-in warranty may apply if specified, otherwise on-site warranty. Establish service center within 30 days of award; payment contingent on documentary evidence of service readiness.

What standards and certifications must the OS and hardware meet

Factory pre-loaded OS must carry relevant certification; devices should be IS 550 compliant where applicable and use OEM-authorized configurations. RAM/SSD configurations must align to stated DIMM slots and expansion capabilities; ensure security features on the motherboard meet procurement criteria.

How to verify GST applicability for this IISER Pune tender

Bidders should verify GST applicability independently; the buyer does not assume GST responsibilities. Ensure GSTIN is active, include GST details in bid, and apply correct tax rates as per local regulations during quotation.

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