Indian Army Department Of Military Affairs Procurement for Stationery & Office Supplies 2026 - ISO 9001, Malicious Code, GST/NPA Requirements

Tender Overview

The Indian Army, Department Of Military Affairs, seeks procurement of a broad range of stationery and office supplies (e.g., folders, envelopes, A4/A3 paper, pens, markers, tapes, staplers, clips, drawing materials, binders, binding accessories) under a GEM process. The BOQ lists 51 items across standard office categories, with quantity and value details not disclosed. Key differentiator includes mandatory ISO 9001 certification for bidder or OEM and Malicious Code Certificate to ensure digital security and integrity. The tender emphasizes supplier compliance, batch flexibility via option clauses, and supplier prerequisites such as GST registration and PAN. The award will depend on adherence to specification standards and supplier capability, with potential quantity adjustments up to 25% during contract. Location is unspecified, but the tender is processed through GEM for government procurement.

Technical Specifications & Requirements

• Product category: Office stationery, paper products, drawing materials, and related consumables (51 items in BOQ).
• Standards/certifications: ISO 9001 certification (bidder or OEM); Malicious Code Certificate for hardware and software; GSTIN and PAN verification; EFT mandate; bank-curnished cancelled cheque.
• Documentation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate; bidder must upload mandatory certificates; past project experience proofs accepted in multiple formats (contract/invoice, client execution certificate).
• Delivery/commerce terms: Supplier must ensure invoice in consignee name with GSTIN; option clause allows ±25% quantity change; delivery timelines linked to original and extended periods; quantum adjustments subject to contract rates.
• Security/compliance: Malicious code protection; no embedded malware; IPR/Copyright risk mitigation; payment terms aligned with government standards.
• Documentation validity: ISO 9001 certification required; certificates to be uploaded with bid; non-submission leads to rejection.

Terms, Conditions & Eligibility

• EMD/advance: Not specified in available data; bidders must comply with standard procurement terms.
• Eligibility: PAN, GSTIN, and bank EFT mandate; past experience proofs acceptable as per format; ISO 9001 certification required either by bidder or OEM.
• Delivery: Option to extend delivery time based on quantity variation; minimum 30 days adjustment when extending; delivery commencement from the last delivery order date.
• Payment: Invoice must be in consignee name with GSTIN; other payment terms not disclosed.
• Documentation: Upload Malicious Code Certificate; maintain compliance with buyer-added terms; failure to upload required certificates may result in rejection.