GEM

Indian Army procurement West Kameng Arunachal Pradesh Office Equipment Tender 195500 Heavy Duty & White Boards 2025

Bid Publish Date

08-Dec-2025, 6:39 pm

Bid End Date

18-Dec-2025, 7:00 pm

Value

₹1,95,500

Location

WEST KAMENG , ARUNACHAL PRADESH

Progress

Issue08-Dec-2025, 6:39 pm
AwardPending
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Quantity

22

Category

Appointment Board

Bid Type

Two Packet Bid

Categories 9

CLOTHING PAPER SHREDDER STOMACHERS ELECTRICAL APPARELS SHREDDER MACHINE CUTTING MACHINE MACHINE PRESS

Tender Overview

Indian Army under the Department of Military Affairs invites bids for a consolidated set of office equipment and boards including Heavy Duty Paper Cutting Machine, Heavy Duty Paper Shredder, Heavy Duty Stabler Punch Hand Press, various White Boards (6x5 ft, 4x3 ft, 4x2.5 ft, 3x2 ft), Notice Boards (6x4 ft, 4x3 ft), a Combined Notice & White Board (3x2 ft), an Appointment Board, and an LRC Pad for delivery at HQ 5 Mountain Division, West Kameng, Arunachal Pradesh 790001. Estimated value: ₹195,500. Option clause permits quantity adjustments of up to ±25% during and after contract. Delivery address and installation terms align with the HQ 5 Mountain Division. Net worth of OEM must be positive per last audited statements.

Technical Specifications & Requirements

  • No explicit product technical specifications are provided in the tender text.
  • Bidders must upload a comprehensive Data Sheet for all offered products, to enable cross-check against stated parameters.
  • Data Sheet should be consistent with one-to-one matching to delivered items (e.g., paper cutting machine, shredder, punch press, white boards, notice boards, appointment board, LRC pad).
  • Ensure the Data Sheet aligns with the BoQ/offer and that any unexplained parameter mismatch may lead to bid rejection.
  • Documentation includes standard vendor declarations (non-disclosure) and financial standing statements where applicable.
  • Vendors must comply with the purchase terms and provide all requested certificates during bid submission.

Terms, Conditions & Eligibility

  • Option Clause: up to 25% quantity variation during and after contract, with extended delivery time formula.
  • Delivery location: HQ 5 Mountain Division, West Kameng, Arunachal Pradesh. Installation/commissioning, if covered, to be at same address.
  • PAN and GSTIN required; Cancelled Cheque and EFT Mandate (bank-certified) must be submitted.
  • Data Sheet mismatch may lead to rejection; bidder must maintain positive net worth per last audited financials and avoid liquidation or receivership.
  • Non-disclosure declaration to be uploaded on bidder letterhead; failure to provide required documents may lead to rejection.
  • Bidder must ensure data sheet consistency and provide complete documentation as per T&Cs; payments and other terms to be clarified in final contract.

Key Specifications

  • Product names and categories: Heavy Duty Paper Cutting Machine; Heavy Duty Paper Shredder; Heavy Duty Stabler Punch Hand Press; White Boards (6x5 ft, 4x3 ft, 4x2.5 ft, 2x4 ft); Notice Boards (6x4 ft, 4x3 ft); Combined Notice & White Board (3x2 ft); Appointment Board; LRC Pad

  • Estimated value: ₹195,500

  • Delivery location: HQ 5 Mountain Division, West Kameng, Arunachal Pradesh

  • Qualification/eligibility: Net worth positive per last audited financial statements; no liquidation or court receivership

  • Documentation: Data Sheet alignment with offered products; Non-Disclosure Declaration; PAN, GST, EFT mandate

Terms & Conditions

  • Option Clause allows ±25% quantity variation with extended delivery time calculation

  • Delivery and installation at HQ 5 Mountain Division, West Kameng, Arunachal Pradesh 790001

  • Mandatory documents: PAN, GST, EFT mandate, Data Sheet, NDA; data consistency is mandatory

Important Clauses

Payment Terms

Not explicitly stated in tender text; final payment terms to be confirmed in contract

Delivery Schedule

Delivery period starts from last date of original delivery order; option quantities extend time as per (increase/original) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in tender text; penalties to be defined in contract

Bidder Eligibility

  • Positive net worth as per last audited financial statement

  • No liquidation, court receivership, or similar proceedings

  • Submission of PAN, GSTIN, EFT Mandate, and Data Sheet with bid

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Bill of Quantities (BOQ) 11 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Paper cutting machine Heavy Duty Electrical Paper cutting machine Heavy Duty Electrical 1 nos estoffr5div 15
2 Heavy Duty Paper shredder machine Heavy Duty Paper shredder machine 1 nos estoffr5div 15
3 Heavy Duty Stabler punch Hand Press Heavy Duty Stabler punch Hand Press 1 nos estoffr5div 15
4 White Board 6 x 5 ft White Board 6 x 5 ft 1 nos estoffr5div 15
5 White Board 4x 3 ft White Board 4x 3 ft 2 nos estoffr5div 15
6 White Board 4 x 2.5 ft White Board 4 x 2.5 ft 2 nos estoffr5div 15
7 Notice Board 6 x 4 ft Notice Board 6 x 4 ft 1 nos estoffr5div 15
8 Notice Board 4 x 3 ft Notice Board 4 x 3 ft 1 nos estoffr5div 15
9 Combined Notice Board and white board 3x 2 ft Combined Notice Board and white board 3x 2 ft 1 nos estoffr5div 15
10 Appointment Board Appointment Board 1 nos estoffr5div 15
11 LRC Pad LRC Pad 10 nos estoffr5div 15

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Data Sheet of offered products

6

Non-Disclosure Declaration Certificate on bidder letterhead

7

Certificates as required in bid documents/ATC

8

Net worth statement (last audited financial statement)

9

Proof of no liquidation or insolvency

10

OEM authorization (if applicable)

Frequently Asked Questions

Key insights about ARUNACHAL PRADESH tender market

How to bid for office equipment tender in West Kameng Arunachal Pradesh 2025

Bidders must submit PAN, GSTIN, EFT Mandate, and Cancelled Cheque along with a Data Sheet for each product. Ensure net worth is positive and avoid liquidation. Include NDA on bidder letterhead and verify data sheet against offered items. The tender allows up to 25% quantity variation with adjusted delivery timelines.

What documents are required for Indian Army procurement in Arunachal

Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate, NDA, and complete Data Sheets for all listed items (heavy duty cutter, shredder, punch press, boards). Provide last audited financial statements showing positive net worth and confirmation of no ongoing liquidation or receivership.

What are the technical specifications for white boards and notice boards tender

The tender lists multiple board sizes (6x5 ft, 4x3 ft, 4x2.5 ft, 6x4 ft, 4x3 ft, 3x2 ft) but provides no further specs. Bidders must upload Data Sheets with exact dimensions, materials, mounting, and finish. Ensure product parameters match the offered items to avoid rejection.

When is the delivery for HQ 5 Mountain Division procurement

Delivery is governed by the option clause, with time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Original delivery period applies unless extended by the extension clause; final delivery schedule will be in the purchase order.

What is the estimated value and quantity flexibility for this tender

Estimated value is ₹195,500. The purchaser may increase or decrease quantity by up to 25% at contract placement and during the contract, at contracted rates. Delivery timeline adjusts accordingly, with minimum 30 days extension if needed.

What is required for Data Sheet verification in this Indian Army tender

Data Sheets must precisely reflect offered products and be cross-checked with the BoQ items. Any mismatches in technical parameters can lead to bid rejection. Include complete manufacturer specifications, model numbers, and compliance with stated item categories.

What are the eligibility criteria for OEMs in this West Kameng tender

OEMs must show positive net worth, avoid liquidation or receivership, provide OEM/authorizations if applicable, and attach applicable financial statements. Provide NDA, PAN, GSTIN, and EFT documentation to demonstrate financial and compliance readiness for Indian Army procurement.

How to ensure compliance with NDA and data sheet requirements

Prepare a Non-Disclosure Declaration on the bidder’s letterhead, and attach Data Sheets for each offered product. Ensure the NDA covers confidentiality during and after contract; confirm that no contract details will be disclosed to third parties as per terms.

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