Hqids Department of Military Affairs Kolkata Stationery & Office Supplies Tender 2026 - 25% Quantity Variation & Pre-Bid Demo

Tender Overview

Organization: Hqids (Department of Military Affairs), located in KOLKATA, WEST BENGAL. Procures a broad range of stationery and office supplies including binders, tapes, pens, sticky notes, paper cutters, clips, scales, pins, and room fresheners. BoQ lists 26 items across basic office consumables, with no explicit quantity or value published. A mandatory pre-bid interaction requires bidders to demonstrate demo pieces, ensuring item compatibility and quality prior to submission. An option clause permits a ±25% quantity variation at contracted rates, extending delivery accordingly from the last original delivery order. Unique qualification: only firms participating in the pre-bid demo may qualify. Tender title implies emphasis on standard office governance supplies for military affairs administration.

Technical Specifications & Requirements

• BoQ total items: 26 items (set of stationery, binding, and filing materials)
• Delivery-related clause: delivery period can be adjusted up to 25% more quantity; if exercised, compute additional time as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
• Pre-bid requirement: participate in a live demo with sample pieces on scheduled date/time; only participants qualify for bidding.
• Item categories include: registers, tapes (blue/transparent), sticky pads (small/medium/large), binders, binder clips, steel scale, drawing pins, push pins, paper cutter, pens (V7 red/black), room freshener refills, file tags, thump pins, engagement pads.
• No explicit technical specs or performance standards provided in the data; bidders should rely on demo guidance to demonstrate compliance.

Terms, Conditions & Eligibility

• EMD/Financial details: not provided in data; ensure readiness per standard Central/DM affairs procurement norms.
• Delivery & variation: option to increase/decrease quantity by up to 25%; extended delivery period logic applies with minimum 30 days.
• Documentation: mandatory pre-bid demo; bid submission must reflect demo outcomes and item conformity.
• Contractual terms: bidders must comply with option clause and deliver as per original and extended periods; terms require qualification through demonstration.
• Eligibility: only firms participating in pre-bid demo are considered qualified for the tender.