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Tamil Nadu Rural Development and Panchayat Raj Department Desktop Computer & Multifunction Printer Tender 2026 ISO/IEC 24734 2026

Bid Publish Date

21-Jan-2026, 1:44 pm

Bid End Date

31-Jan-2026, 2:00 pm

Location

KRISHNAGIRI , TAMIL NADU

Progress

Issue21-Jan-2026, 1:44 pm
AwardPending
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Quantity

3

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Key Highlights

  • • Tamil Nadu GST certificate mandatory
  • • OEM On-Site warranty for desktops and printers
  • • ISO/IEC 24734 speed requirements for printing
  • • 25% quantity adjustment right during contract
  • • 8 years of installation/maintenance support implied
  • • 100% payment after delivery and GST-compliant invoice
  • • Buyback value deduction from final payment
  • • Must provide audited financials FY 2021-22 to 2024-25

Tender Overview

The Tamil Nadu Rural Development and Panchayat Raj Department seeks procurement of Entry and Mid Level Desktop Computers and Multifunction Printers (Print, Scan, Copy). The package includes installation, testing, commissioning, and operator training, with OEM warranty and post-sale support commitments. Buyers should note the requirement for a Tamil Nadu GST certificate and a valid PAN card reflected across financial statements, plus audited turnovers for FY 2021-22 through 2024-25. The scope mentions 8 years of maintenance/upgrades and a 100% payment upon delivery with GST-compliant invoicing, minus buyback deductions. The option clause allows quantity adjustments up to 25%, with delivery timing calculated accordingly; a minimum 30-day extension applies if additional quantity is ordered. The procurement emphasizes a transparent, end-to-end supply chain including statutory clearances if needed, and training for operators.

Technical Specifications & Requirements

  • Product category: Desktop Computers with specified processor details; Monitors may be included as per requirement; Printers: multifunction with scan/copy/print capabilities; Storage: SSD and HDD capacities to be specified; RAM: fixed minimum GB per system; OS: factory pre-loaded by the OEM; Printing: ISO/IEC 24734 speeds for A4 Mono/Color and A3 Mono/Color; Duplex: auto duplex printing/copier; Paper handling: document feeder, main paper tray count; Connectivity: required network interfaces; Warranty: On-Site OEM warranty in years.
  • Additional notes emphasize printing speeds, paper handling and scanner features aligned to government procurement standards, with delivery tied to original and extended periods and 25% variation allowances.

Terms, Conditions & Eligibility

  • EMD/Deposit: Not explicitly stated in data but standard practice requires a formal EMD; bidders should verify applicable amount.
  • Turnover: Minimum average annual turnover for last 3 years, as per bid document; audited balance sheets or CA certificate required.
  • Delivery: Delivery after order; option clause permits quantity adjustments up to 25%; extended delivery period rules apply.
  • Payment: 100% payment on supply/installation with GST-compliant invoice; no advance payment; buyback deducted.
  • Documentation: Tamil Nadu GST certificate, PAN card reflected in financials, audited statements FY 2021-22 to 2024-25, and IT returns; OEM warranty verification required.
  • Warranty/Support: OEM warranty on-site; 8-year operation/maintenance support implied.
  • Warranty/Penalties: Penalty guidelines not detailed beyond warranty/uptime expectations; verify LD terms.

Key Specifications

  • Product/service: Entry/Mid Level Desktop Computers with optional Multifunction Printer

  • Storage: SSD capacity and HDD capacity to be specified per unit

  • RAM: minimum RAM per system as defined in tender (GB)

  • Operating System: factory pre-loaded by Desktop OEM

  • Monitors: availability and screen size required per BOQ

  • Printer: ISO/IEC 24734 print speeds for A4 Mono/Color and A3 Mono/Color

  • Warranty: On-site OEM warranty period (years)

Terms & Conditions

  • Delivery quantity may vary by up to 25% at contract award and during currency

  • 100% payment on supply, installation, and GST-compliant invoice; no advance

  • Must submit Tamil Nadu GST certificate, PAN, and audited financials for four fiscal years

Important Clauses

Payment Terms

100% payment on supply and installation withGST invoice; no advance payment; buyback deduction applied

Delivery Schedule

Delivery period aligned to original order; option to extend with 30-day minimums; quantity adjustments up to 25%

Penalties/Liquidated Damages

Penalties not explicitly specified; verify LD terms for delayed delivery and non-conformity with OEM warranty

Bidder Eligibility

  • Valid Tamil Nadu GST registration

  • PAN card with consistent financial documentation

  • Audited financial statements for FY 2021-22 to 2024-25 and IT returns

  • Demonstrated turnover meeting the minimum requirement and OEM authorization

Documents 4

GeM-Bidding-8865687.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Mid Level
PROCESSOR Processor Number AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Window 11 Professional
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
STORAGE Type of Storage Installed with the System NVMe-SSD
STORAGE SSD - Storage Capacity (in GB) 512, 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 0 as SSD only Installed Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Screen Size (in CMs) 53.1 - 58 (20.91" - 22.83")
WARRANTY On Site OEM Warranty (in Year) 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate (Tamil Nadu) reflecting business address

2

PAN card copy with PAN reflected in all financial statements

3

Audited financial statements for FY 2021-22, 2022-23, 2023-24, 2024-25

4

Income Tax Returns corresponding to FY 2021-22 to 2024-25

5

OEM authorization/confirmation for supplied brands

6

Technical bid must demonstrate compliance with factory-preloaded OS and on-site warranty

7

Evidence of turnover meeting required thresholds (CA certificate/audited balance sheets)

8

Any statutory clearances required for installation

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for Tamil Nadu RDPR IT equipment tender 2026?

Bidders must meet eligibility criteria including Tamil Nadu GST registration, valid PAN, and audited financials for FY 2021-22 to 2024-25. Provide OEM authorization, and ensure compliance with on-site OEM warranty and ISO/IEC 24734 printing standards. Submit all requested financial documents and the technical bid with installation and training details.

What documents are required for the Tamil Nadu printer and desktop tender?

Required documents include TN GST certificate, PAN card, audited financial statements for FY 2021-22 to 2024-25, IT returns, OEM authorization, and evidence of turnover. Technical bid should confirm factory pre-loaded OS, on-site warranty, and maintenance commitments for up to 8 years post-installation.

What are the ISO/IEC 24734 requirements for printing in this tender?

The tender specifies minimum print speeds per ISO/IEC 24734 for A4 mono/color and A3 mono/color. Suppliers must provide printers that meet these exact ISO speeds, along with auto duplex and appropriate paper handling features, ensuring accuracy in government document reproduction.

What is the delivery flexibility for quantity under this tender?

The purchaser reserves the right to increase or decrease quantity up to 25% at contract placement and during currency. Delivery timelines extend based on the extended quantity using a formula, with a minimum 30-day additional period when applicable.

What are the payment terms after supply and installation?

The contract requires 100% payment after supply and installation, with a GST-compliant invoice. No advance payment is made; the final payment deducts the buyback value of old/obsolete items as per terms.

What are the warranty and maintenance expectations for this procurement?

The tender requires On-Site OEM warranty for the desktops/printers and operation/maintenance support for up to 8 years post-installation. Vendors must provide warranty certificates or verify warranty status via OEM websites for payment validation.

Which organization and location is issuing this procurement?

The Rural Development and Panchayat Raj Department in Tamil Nadu is issuing the procurement for entry/mid level desktop computers and multifunction printers, with required installation and training for government use across relevant districts.

What are the turnover requirements for bidder eligibility?

Bidders must demonstrate minimum average annual turnover over the last three years ending 31 March of the previous year, supported by audited balance sheets or CA certificates; if the bidder is under 3 years old, turnover is calculated from the date of incorporation.

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