Minorities Welfare Department Bihar Repair, Maintenance & Installation Tender Darbhanga 2025 – Plant/Systems/Equipment
Minorities Welfare Department
DARBHANGA, BIHAR
Posted:
31 December 2025
Closed:
12 January 2026
GEM
GEM
GEM India Tender for Security Equipment/Accessories Procurement 2025 – OEM Installation & Data Sheet Compliance
Bid Publish Date
05-Jan-2026, 2:28 pm
Bid End Date
19-Jan-2026, 11:00 am
Location
Progress
Issue05-Jan-2026, 2:28 pm
AwardPending
Quantity
1
Key Highlights
- • Explicit 25% quantity variation right during contract and at award, with calculated delivery extension rules
- • OEM/Certified installation requirement ensuring proper commissioning and training by authorized resources
- • Data Sheet submission mandatory; tight product parameter verification to prevent mismatches
- • OEM authorization/Distributorship documentation required for non-manufacturer bidders
- • Liability clause enforcing joint responsibility across assignee/sub-contractor
- • Termination rights for material breach or delivery failure
Categories
1
Tender Overview
GEM tender notice seeks security equipment with OEM/authorized reseller involvement and mandatory data sheet alignment. The bid includes a 25% option to scale quantity up or down at contract award, with delivery timelines tied to the original schedule and extended periods. Installation, commissioning, testing, and training must be performed by OEM-certified resources or OEM-authorized resellers. Data sheet conformity is essential to enable rapid verification against product specifications, reducing rejection risk. OEM authorization requirements emphasize manufacturer involvement and accountable throughput.
Technical Specifications & Requirements
- Technical parameters mentioned: Interior Construction, Exterior Construction, Capacity, and Automatic Type.
- Warranty is listed as a generic parameter; no explicit warranty period provided.
- Accessories are part of the technical spectrum; exact accessory list is not enumerated.
- Data Sheet submission is mandatory to facilitate parameter matching with offered products.
- Installation/commissioning responsibilities must be fulfilled by OEM or OEM-certified personnel or OEM-authorized resellers, ensuring proper configuration.
- Data verification between the offered product and data sheet is mandatory; mismatches can lead to bid rejection.
- Sub-contracting and assignment require buyer consent, with joint liability for performance.
- The tender requires supplier capability to handle 25% quantity variation during contract execution at contracted rates.
Terms, Conditions & Eligibility
- Option Clause: Buyer may increase/decrease quantity by up to 25% of bid quantity at award and during contract, with delivery time adjustments calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days.
- Financial Standing: Bidder must not be under liquidation, court receivership, or bankruptcy; an undertaking is required.
- Data Sheet: Must accompany bid; mismatches may cause rejection.
- Installation/Commissioning: Requires OEM-certified resources or OEM-authorized resellers.
- Manufacturer Authorization: If bidding via authorized distributor, provide OEM authorization with contact details.
- Contractual Accountability: Seller cannot assign or sub-contract without buyer consent; joint liability remains with seller.
- Termination: Buyer may terminate for material non-compliance or delivery failure.
Key Specifications
-
Interior Construction specifications referenced but not detailed
-
Exterior Construction specifications referenced but not detailed
-
Capacity details referenced but not specified
-
Automatic Type indicated but exact mechanism not provided
-
Warranty listed as generic; exact period not stated
-
Accessories inclusion indicated; specific items not enumerated
Terms & Conditions
-
Option clause allows ±25% quantity adjustment with calculated extension rules
-
Mandatory OEM-certified installation and Data Sheet alignment
-
Strict data-sheet conformity to prevent bid rejection
Important Clauses
Payment Terms
Not explicitly stated in the provided data; subject to contract terms and vendor agreement
Delivery Schedule
Delivery period to commence from last date of original delivery order; extended delivery time formula provided with minimum 30 days
Penalties/Liquidated Damages
Termination rights reserved for non-compliance or failure to deliver; LD provisions not detailed
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy; must upload an undertaking
-
Ability to supply OEM-certified installation or OEM-authorized resellers
-
Provision of Data Sheet matching with offered product specifications
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Minorities Welfare Department Bihar Repair, Maintenance & Installation Tender Darbhanga 2025 – Electrical Switchyard/Plant Systems
Minorities Welfare Department
DARBHANGA, BIHAR
Posted:
31 December 2025
Closed:
10 January 2026
GEM
Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Technical Parameter | Interior Construction | Double walled Chamber with Inner of stainless steel 304 grade C, Stainless Steel 304 Grades (Stainless Steel 316-optional), Stainless Steel 304 |
| Technical Parameter | Exterior Construction | RCA duly powder coated, S Powder Coated (Stainless Steel 304 / 316 Grades - Optional), CRCA epoxy powder coated, Mild Steel and finished with durable white enamel paint, Mild steel and finished in epoxy powder coating |
| Technical Parameter | Capacity | 10-100000, As per requirement |
| Technical Parameter | Automatic Type | Automatic, Semi Automatic |
| Generic | Warranty | 0, 1 |
| Generic | Accessories | directly from PLC with NDIR sensors, NA |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar security equipment supply
4
Financial statements or solvency proof
5
EMD submission documentation (amount not specified in data)
6
Technical bid documents and Data Sheet of offered products
7
OEM authorization or manufacturer authorization certificate
8
Authorised reseller/OEM certificate with contact details
Frequently Asked Questions
Key insights about UTTARAKHAND tender market
How to bid for security equipment tender in Mumbai 2025 with OEM installation
Bidders must submit GST, PAN, financials, experience certs, EMD, and a Data Sheet matching the offered products. Ensure OEM authorization if bidding through distributors and confirm installation by OEM-certified personnel. The 25% quantity option may affect delivery timelines; include delivery plan with schedule.
What documents are required for GEM security equipment bid in 2025
Required documents include GST certificate, PAN, experience certificates for similar supply, financial statements, Data Sheet of offered products, EMD submission, OEM authorization, and reseller authorization where applicable. All documents must align with the Data Sheet provided.
What are the technical specifications for capacity and construction in this tender
Technical parameters mention Interior Construction, Exterior Construction, Capacity, and Automatic Type. Specific dimensions, materials, and performance metrics are not listed; bidders should rely on Data Sheet conformity and OEM-provided standards to demonstrate compliance.
When is delivery expected under the option clause for quantity changes
Delivery time extends from the last date of the original delivery order. If quantity increases, the additional time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days; extended delivery can be further adjusted within original limits.
What are the OEM authorization requirements for this GEM tender
If bidding through an authorized distributor, submit an OEM authorization/certificate detailing name, designation, address, email, and phone number. Installation and commissioning must be performed by OEM-certified resources or OEM-authorized resellers.
What happens if the Data Sheet does not match the offered product
Mismatch between Data Sheet and product specifications can lead to bid rejection. Ensure Data Sheet precisely reflects the offered product’s technical parameters, capacity, construction, and automatic features as verified by the OEM.
What is the scope of warranty coverage in this tender
Warranty is listed as generic in the data; bidders should reference the OEM standard warranty terms in their proposal and confirm coverage details (period, scope, service levels) within their technical bid documents.
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Documents 4
GeM-Bidding-8770461.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS