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Indian Army ISO 9001 Compliant Spare Parts Tender 2026 India

Bid Publish Date

14-Jun-2026, 6:39 pm

Bid End Date

24-Jun-2026, 7:00 pm

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Progress

Issue14-Jun-2026, 6:39 pm
AwardPending
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Quantity

98

Category

Cover 4193261

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification mandatory for bidder or OEM
  • • Prior sample approval required for quality assurance
  • • Option clause permits up to 25% quantity variation during contract
  • • GeM invoicing with GST portal payment confirmation required
  • • Submission of PAN, GSTIN, cancelled cheque, EFT mandate
  • • Delivery period calculations include a minimum 30 days extension
  • • No explicit tender ID or dates included in public content

Categories 18

BED MILLING MACHINE VALVE PARTS AND ACCESSORIES WORM PUMPS WATER COOLED ENGINE RADIAL DRILLING MACHINE ANGLE COCK RING GEAR GEAR HEATING EQUIPMENTS CENTRIFUGAL MACHINE CABLE RING HYDRAULIC CYLINDER PNEUMATIC HYDRAULIC PART PILLOW BLOCK MANUFACTURING MACHINERY DEMOLITION EQUIPMENTS

Tender Overview

Indian Army invites bids for a broad range of spare parts including center joint bodies, seals, O rings, filters, gears, and related components (29+ line items referenced in the BOQ). The procurement is conducted through GeM under the Department of Military Affairs, with a diverse catalog of items such as seals, O rings, filters, and mechanical components. The scope includes potential quantity adjustments up to 25% of bid quantity and a defined delivery cadence linked to original and extended periods. The process mandates compliance with ISO 9001 and mandatory sample approval prior to final acceptance.

Technical Specifications & Requirements

  • ISO 9001 certification required for bidder or OEM
  • Prior sample approval for quality and specification assurance
  • Option clause allows up to 25% quantity variation pre- and mid-term, with calculated extra delivery time based on (additional quantity / original quantity) × original delivery period, minimum 30 days
  • Deliverables include a wide range of mechanical parts: center joint covers, O rings, seals, rings, filters (fine, bulk, oil), cables, couplings, teeth points, washers, rock-breaker hoses, element filters, and related hardware
  • Delivery terms inferred to align with GeM invoicing standards; GST invoiced via GST portal with tax payment confirmation
  • No explicit unit quantities or values disclosed in available data; 39 BOQ items implied

Terms & Eligibility

  • EMD amount and exact value not disclosed in data; bidders must respect standard EMD/ security deposit norms
  • Bidder must maintain financial stability (no liquidation or bankruptcy)
  • Required submission documents include PAN, GSTIN, cancelled cheque, and EFT mandate
  • Vendor code creation requires documentation; non-submission risks bid rejection
  • Delivery schedule references are aligned to original delivery date with option-based extensions; detailed timelines are tied to the contract
  • All bids require ISO 9001 certification and potential OEM accreditation where applicable

Key Specifications

  • Product category: spare parts and associated components (center joint parts, O rings, seals, filters, gears, cables, couplings, washers, hoses, elements)

  • Standards: ISO 9001 certification required

  • Quality: Prior sample approval for quality assurance

  • Delivery: Quantity variation up to 25% with calculated delivery extension

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; GST invoice on GeM

  • OEM/Brand: OEM authorizations may be required where applicable

Terms & Conditions

  • Option to increase/decrease quantity by 25% during contract

  • IS0 9001 certification mandatory for bidder or OEM

  • Prior sample approval required before final acceptance

Important Clauses

Payment Terms

GST-compliant invoicing via GeM; payment confirmation from GST portal; exact payment schedule not disclosed

Delivery Schedule

Delivery timeline linked to original delivery order; additional time computed as (additional quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated in available data; standard GeM contract penalties may apply per terms

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Must hold ISO 9001 certification (bidder or OEM)

  • Submit PAN, GSTIN, cancelled cheque, EFT mandate

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Center joint body TB00573 , Spindle assy TD01874 , O Ring A810085 , Cover 4193261 , Seal dust 4196169 , O Ring 4193263 , Seal oil 4231543 , Ball Z972658 , Ring 3070250 , Ring retaining Z991347 , O Ring A810105 , Cover center joint TC00993 , Bolt sems J011030 , O ring TE02785 , Ring backup TE02786 , Seal Kit TE02408 , Pre filter 2527091104 , Fine filter 252709110105 , Oil filter 23840 , Filter oil 4631976 , Hyd Filter TE20210 , Filter suction TE20209 , Ring gear 3520321105 , Seal kit TE2468 , Cable control 25999 , Coupling rubber 20134 , Tooth point 20383 , Locking pin TE24209 , Washer TE24210 , House fuel TE23547 , Filter TE00189 , House radiator TC00573 , Filter TE00188 , Cap assy TD21267 , Bulk Cap BO7360131 , Rock breaker delivery hose OO2112 311130 , Rock breaker return hose OO2112 311130 , Element air TE24565 , Element air TD24566

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY

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Documents 5

GeM-Bidding-9466908.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 39 Items Sign in for GEM prices

#1

Center joint body TB00573

Center joint body TB00573

1 nos Delivery: 15 days
#2

Spindle assy TD01874

Spindle assy TD01874

1 nos Delivery: 15 days
#3

O Ring A810085

O Ring A810085

1 nos Delivery: 15 days
#4

Cover 4193261

Cover 4193261

1 nos Delivery: 15 days
#5

Seal dust 4196169

Seal dust 4196169

1 nos Delivery: 15 days
#6

O Ring 4193263

O Ring 4193263

1 nos Delivery: 15 days
#7

Seal oil 4231543

Seal oil 4231543

7 nos Delivery: 15 days
#8

Ball Z972658

Ball Z972658

18 nos Delivery: 15 days
#9

Ring 3070250

Ring 3070250

1 nos Delivery: 15 days
#10

Ring retaining Z991347

Ring retaining Z991347

1 nos Delivery: 15 days
#11

O Ring A810105

O Ring A810105

1 nos Delivery: 15 days
#12

Cover center joint TC00993

Cover center joint TC00993

1 nos Delivery: 15 days
#13

Bolt sems J011030

Bolt sems J011030

4 nos Delivery: 15 days
#14

O ring TE02785

O ring TE02785

1 nos Delivery: 15 days
#15

Ring backup TE02786

Ring backup TE02786

1 nos Delivery: 15 days
#16

Seal Kit TE02408

Seal Kit TE02408

1 nos Delivery: 15 days
#17

Pre filter 2527091104

Pre filter 2527091104

4 nos Delivery: 15 days
#18

Fine filter 252709110105

Fine filter 252709110105

4 nos Delivery: 15 days
#19

Oil filter 23840

Oil filter 23840

4 nos Delivery: 15 days
#20

Filter oil 4631976

Filter oil 4631976

2 nos Delivery: 15 days
#21

Hyd Filter TE20210

Hyd Filter TE20210

2 nos Delivery: 15 days
#22

Filter suction TE20209

Filter suction TE20209

2 nos Delivery: 15 days
#23

Ring gear 3520321105

Ring gear 3520321105

1 nos Delivery: 15 days
#24

Seal kit TE2468

Seal kit TE2468

1 nos Delivery: 15 days
#25

Cable control 25999

Cable control 25999

1 nos Delivery: 15 days
#26

Coupling rubber 20134

Coupling rubber 20134

1 nos Delivery: 15 days
#27

Tooth point 20383

Tooth point 20383

5 nos Delivery: 15 days
#28

Locking pin TE24209

Locking pin TE24209

5 nos Delivery: 15 days
#29

Washer TE24210

Washer TE24210

5 nos Delivery: 15 days
#30

House fuel TE23547

House fuel TE23547

2 nos Delivery: 15 days
#31

Filter TE00189

Filter TE00189

2 nos Delivery: 15 days
#32

House radiator TC00573

House radiator TC00573

2 nos Delivery: 15 days
#33

Filter TE00188

Filter TE00188

4 nos Delivery: 15 days
#34

Cap assy TD21267

Cap assy TD21267

1 nos Delivery: 15 days
#35

Bulk Cap BO7360131

Bulk Cap BO7360131

2 nos Delivery: 15 days
#36

Rock breaker delivery hose OO2112 311130

Rock breaker delivery hose OO2112 311130

1 nos Delivery: 15 days
#37

Rock breaker return hose OO2112 311130

Rock breaker return hose OO2112 311130

1 nos Delivery: 15 days
#38

Element air TE24565

Element air TE24565

2 nos Delivery: 15 days
#39

Element air TD24566

Element air TD24566

2 nos Delivery: 15 days

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by Bank

5

ISO 9001 certification (for bidder or OEM)

6

Prior sample approval documentation

7

GST invoice copy and GST payment screenshot on GeM portal

8

Any certificates or documents sought in Bid Document/ATC/Corrigendum

Frequently Asked Questions

How to bid for Indian Army spare parts tender on GeM 2026

Bidders must ensure ISO 9001 certification (bidder or OEM), submit PAN, GSTIN, cancelled cheque, and EFT mandate. Prior sample approval is required, and GST invoice with GST payment screenshot must be uploaded on GeM. The option clause allows up to 25% quantity variation.

What documents are required for Indian Army procurement 2026

Submit PAN, GSTIN, cancelled cheque, EFT mandate, and ISO 9001 certification (bidder or OEM). Also provide prior sample approval documentation and GeM GST invoice and payment screenshot. Ensure all certificates listed in ATC/Corrigendum are uploaded with the bid.

What are the delivery extension rules in the Army tender

Delivery may extend by up to 25% of contracted quantity; extra time is calculated as (additional quantity / original quantity) × original delivery period, with a minimum of 30 days. Extensions depend on option clause exercise and original schedules.

Which standard is mandatory for bidders in this procurement

Bidders or OEMs must hold ISO 9001 certification. This ensures quality management system compliance for the supplied spare parts, including seals, O rings, and filters listed in the BOQ.

What is required for prior sample approval in this tender

Prior sample approval must be completed to confirm quality and specification conformance before larger orders. This involves submitting sample parts corresponding to listed BOQ items for evaluation by the Indian Army procurement team.

How does GeM invoicing work for this Army tender

Invoices must be GST-compliant and uploaded on the GeM portal with the GST payment screenshot. The supplier must ensure GSTIN matching and GST portal confirmation for payment processing.

What items are included in the BOQ for this tender

The BOQ includes 39 items such as center joint covers, O rings, seals, rings, filters (fine, bulk, oil), cables, couplings, teeth points, washers, rock-breaker hoses, and element filters, requiring diverse spare parts supply.

Where to submit essential bid documents for this procurement

Submit PAN, GSTIN, cancelled cheque, EFT mandate, ISO 9001 certificate, prior sample approval, and all ATC-required documents. Ensure GeM portal uploads are complete to avoid bid rejection.

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