High End Laptop - Notebook
N/a
Posted:
6 March 2026
Closed:
16 March 2026
GEM
GEM
Indian Army High End Laptop Tender 2026 – Factory Pre-Loaded OS, 18000 EMD, OEM Authorized Supply
Progress
Issue02-Jul-2026, 9:04 am
AwardPending
Quantity
5
Bid Type
Two Packet Bid
Categories
1
Tender Overview
The procurement is for a High End Laptop - Notebook category under the Indian Army (Department Of Military Affairs). The contract requires an EMD of ₹18,000, with no explicit BOQ quantities available. The location is not specified in the data provided, and the start/end dates are not disclosed. The device scope emphasizes a premium portable computing solution with factory pre-loaded OS, capable processors, defined RAM, and storage parameters. A key differentiator is the emphasis on OEM/OEM-certified installation and non-return of faulty hard disks under security policy, plus mandatory NDA clauses. The option clause allows up to 50% quantity variation at contract, with delivery timelines tied to last delivery order date. This tender is positioned as a secure, government-grade supply to meet military-grade computing needs while enforcing strict authorization and confidentiality. The procurement context suggests a focus on authenticated vendors and controlled deployment through OEM channels.
Technical Specifications & Requirements
- Product: High End Laptop - Notebook
- EMD: ₹18,000
- Requirements: Factory Pre-Loaded OS; Processor base/higher numbers; RAM type and capacity; Display size in cm (diagonal); Storage drive capacity (GB)
- Compliance cues: OEM/OEM-certified installation; non-return of faulty HDDs; NDA declaration; authorisation certificates from OEM or service provider
- Quantity flexibility: up to 50% increase/decrease at order/ongoing currency, with minimum 30 days extended delivery if applicable
- Security: Non-disclosure and strict contractual confidentiality
- Additional: ATC terms visible in uploaded file; emphasis on vendor reliability and security policies
Terms, Conditions & Eligibility
- EMD: ₹18,000 (must accompany bid)
- Installation/Commissioning: to be performed by OEM-certified resources or OEM-authorized resellers
- Manufacturer Authorization: required for authorised distributors with OEM details
- Data Policy: mandatory Non-Disclosure Declaration on bidder letterhead
- Warranty/Policy: policy on non-return of faulty HDDs per security policy
- Option Clause: quantity variation up to 50%, with proportional delivery calculations
- Documentation: bid must include NDA, OEM authorization, and security/compliance attestations
Key Specifications
-
- Category: High End Laptop - Notebook
-
- EMD: ₹18,000
-
- Operating System: Factory Pre-Loaded OS
-
- Processor: Base and Higher Processor Number (no exact model provided)
-
- Memory: RAM Type and RAM Size (GB) (values not specified)
-
- Display: Display Size (cm) Diagonal (exact size not specified)
-
- Storage: Capacity of Storage Drive (GB) (exact capacity not specified)
-
- Installation/Support: OEM-certified resource or OEM-authorized reseller
Terms & Conditions
-
EMD of ₹18,000 required with bid submission
-
OEM authorization and OEM-certified installation mandatory
-
Non-disclosure agreement to be uploaded on bidder letterhead
-
Non-return policy for faulty hard disks per security policy
-
Option clause allows up to 50% quantity variation with extended delivery
-
Delivery schedule linked to last delivery order date; minimum 30 days extra
Important Clauses
Payment Terms
Not specified in data; bidders should expect standard Govt terms with advance/ milestone payments per contract.
Delivery Schedule
Delivery period linked to last delivery order; extended period calculation applies with minimum 30 days.
Penalties/Liquidated Damages
Not detailed; likely standard LD for late delivery as per tender/contract terms.
Bidder Eligibility
-
Not under liquidation or bankruptcy; valid financial standing
-
Must ensure OEM authorization and OEM-certified installation capability
-
Non-disclosure and NDA compliance essential
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
High End Laptop - Notebook (Q2)
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 4
GeM-Bidding-9527777.pdf
Main Document
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Base Processor Number | AMD Ryzen 7 5825U or Intel Core i7-1265U, For Higher Processor Or higher |
| Processor | Higher Processor Number | Not Applicable as Base Processor is Selected, Intel Core Ultra 7 155H, Intel Core Ultra 7 165H, Intel Core i7-13700H, Intel Core i9-12900H, Intel Core Ultra 9 185H, Intel Core i7-13650HX, Intel Core i7-13700HX, Intel Core i7-14650HX, Intel Core Ultra 5 236V, Intel Core Ultra 5 226V, Intel Core Ultra 5 238V, Intel Core Ultra 7 265U, Intel Core Ultra 7 266V, Intel Core Ultra 7 268V, Intel core ultra 7 255H Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Professional, Window 11 Home |
| Memory | Type of RAM | DDR4, DDR5 Or higher |
| Memory | RAM Size (GB) | 16, 32 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.07 (14 In to 14.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 1024, 2048, 4096 Or higher |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar high-end laptop supply
4
Financial statements or bank statements demonstrating financial viability
5
EMD submission proof (₹18,000)
6
Technical bid documents demonstrating OS pre-load capability and OEM authorization
7
OEM authorization/authorization certificate with contact details
8
Non-Disclosure Declaration on bidder letterhead
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for Indian Army high end laptop tender 2026 with OEM authorization
Bidders must submit the EMD of ₹18,000 and demonstrate OEM authorization with complete contact details. Installation must be by OEM-certified staff, and a Non-Disclosure Declaration is mandatory. Ensure factory-preloaded OS and the specified RAM/storage configuration; comply with NDA and security policy regarding HDD handling.
What documents are required for high end laptop tender submission in India
Submit GST and PAN, financial statements, experience certificates for similar laptop supply, EMD proof of ₹18,000, OEM authorization/certificate, NDA on bidder letterhead, and technical bid showing OS pre-load capability and installation capability by OEM-certified personnel.
What are the critical eligibility criteria for Indian Army laptop procurement
Candidates must avoid liquidation or bankruptcy, provide OEM authorization, ensure OEM-certified installation, and sign Non-Disclosure Declaration. The bid should show financial viability and experience in supplying high-end laptops to government or large enterprises.
What are the technical specifications expected for the laptops
Expect a base and higher processor option, RAM type and capacity, display diagonal size in cm, and storage capacity in GB. OS must be factory pre-loaded. Exact model numbers are not specified; emphasis is on OEM-authorized supply and security policy compliance.
When is the delivery deadline for the laptop procurement
Delivery windows are tied to the last delivery order date with an option to increase quantity up to 50%. If extended, additional time uses (additional quantity/original quantity) × original delivery period, with a minimum extension of 30 days.
What is the role of NDA in the laptop tender process
Bidders must upload a Non-Disclosure Declaration on their letterhead, asserting confidentiality of contract details, specifications, and plans. Breach may trigger legal action per existing rules. This protects sensitive military procurement information.
What are the OEM authorization requirements for bid submission
Submit an OEM authorization form/certificate detailing OEM name, address, email, and phone, along with service-provider details. If submitting via authorised distributors, include full OEM authorization documentation to demonstrate procurement capability.
Is there a penalty for late delivery or non-compliance
While specific LD rates are not disclosed, typical government procurements impose liability for late delivery and non-compliance with specifications. Ensure adherence to delivery timelines linked to orders and the 50% variation clause to avoid penalties.
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Documents 4
GeM-Bidding-9527777.pdf
Main Document
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS