Epson L3256 Maintenance box,Epson L6170 Ink System,Brother HL 1201 drum unit,MFD Kyocera 1020 drum
Indian Army
INDORE, MADHYA PRADESH
Posted:
11 June 2026
Closed:
22 June 2026
GEM
GEM
Indian Army Epson/Brother Printer Maint Box Tender 2026 India - 25% Quantity Clause & Advance Samples
Progress
Issue04-Jul-2026, 9:22 am
AwardPending
Quantity
8
Category
Epson Printer L4150 Maint Box
Bid Type
Two Packet Bid
Categories
2
Tender Overview
The procurement is issued by the Indian Army under the Department Of Military Affairs for maintenance boxes related to multiple printer models: Epson Printer L4150 Maint Box, Epson Printer L18050 Maint Box, Epson Printer M2140 Maint Box, Brother Printer Toner 2365, and Brother Printer Drum Assembly Unit 2365. The BOQ lists 5 items, with no explicit quantities or monetary value published. A key differentiator is the option clause allowing a ±25% quantity adjustment at contract award and during the currency of the contract at contracted rates. Advance samples are mandatory prior to TEC opening, otherwise the bid may be disqualified. Location is not specified in the data provided. This tender emphasizes compliance with procurement process milestones and supplier capability to furnish advance samples.
Technical Specifications & Requirements
- Items: Epson L4150 Maint Box, Epson L18050 Maint Box, Epson M2140 Maint Box, Brother Toner 2365, Brother Drum Assembly Unit 2365
- Key clause: Option to increase/decrease quantity up to 25% of bid/contract quantity; delivery extension formula based on additional quantity with a minimum of 30 days; delivery timing anchored to the last delivery order date
- Advance samples: Mandatory before opening of technical bid; non-provision leads to TEC disqualification
- Documents: Bidder must upload PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank; financial standing must avoid liquidation or bankruptcy
- BOQ: 5 items; no explicit unit quantities provided in the data
- Scope emphasis: Printer maintenance consumables/parts including toners and drum units for specified models
- Approval flow: Suppliers must comply with bid-specific ATCs and create Vendor Code with the scanned documents
Terms, Conditions & Eligibility
- EMD/financials: Not explicitly specified in the data; bidders must demonstrate financial integrity and avoid liquidations
- Advance samples: Required for TEC evaluation; failure to provide leads to disqualification
- Documents: Submit PAN, GST, Cancelled Cheque, and bank-certified EFT Mandate along with bid
- Delivery terms: Quantity adjustments allowed up to 25% with retroactive application during extended delivery
- Bidder eligibility: No liquidation or bankruptcy; maintain credible financial standing
- PC/ATC compliance: Adhere to buyer-added ATC clauses during bid evaluation and contract execution
Key Specifications
-
Printer maintenance box for Epson L4150, L18050, M2140; Brother Toner 2365 and Drum Assembly Unit 2365
-
Five-item BOQ with unspecified quantities
-
Advance samples required prior to TEC opening
-
Option clause permitting +/-25% quantity variation
-
Delivery period tied to last date of original delivery order with minimum 30 days for extensions
-
Bank-certified EFT mandate, PAN, GST, and cancelled cheque mandatory
-
No explicit EMD amount published; financial standing mandatory
Terms & Conditions
-
25% quantity variation allowed during contract and currency
-
Mandatory advance samples before TEC evaluation
-
PAN, GST, cancelled cheque and EFT mandate required with bid
-
Delivery extensions follow the option clause with minimum 30 days
-
Financial standing: no liquidation or bankruptcy
Important Clauses
Payment Terms
Not explicitly specified in data; bidders should anticipate standard government payment processing after delivery and acceptance per contract
Delivery Schedule
Delivery period starts from last date of original delivery order; additional time proportional to quantity increase, minimum 30 days
Penalties/Liquidated Damages
Not detailed in data; apply standard LD terms per contract if delivery/default occurs
Bidder Eligibility
-
No liquidation, court receivership, or bankruptcy
-
Adequate financial standing to undertake procurement
-
Capability to supply printer maintenance boxes and related components for Epson/Brother models
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Epson Printer L4150 Maint Box , Epson Printer L18050 Maint Box , Epson Printer M2140 Maint Box , Brother Printer Toner 2365 , Brother Printer Drum Assembly Unit 2365
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Bid Preparation
GeM Registration
Document Filing
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Documents 4
GeM-Bidding-9558341.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
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Indian Army Procurement: LOGIC CARD BROTHER MFC L5900DW PRINTER, EPSON L3110 PRINTER PARTS & TONER CARTRIDGES Tender 2025
Indian Army
AMRITSAR, PUNJAB
Posted:
21 October 2025
Closed:
1 November 2025
GEM
BROTHER PRINTER DCP L5600N DRUM UNIT,EPSON PRINTER L270 MAINTANCE BOX,HP WIRELESS KEYBOARD WITH MOU
Indian Army
BHOPAL, MADHYA PRADESH
Posted:
22 December 2024
Closed:
13 January 2025
GEM
Indian Army Toner Cartridge & Printer Ink Tender Jhansi Uttar Pradesh 2026 - ISI/ISO Compliant Consumables Procurement
Indian Army
JHANSI, UTTAR PRADESH
Posted:
5 February 2026
Closed:
16 February 2026
GEM
Tonner 2365,Set 003 Epson,Brother DCP -T420 W Printer Colour Ink,Tonner 2260,Cartridge of Brother H
Indian Army
UDHAMPUR, JAMMU & KASHMIR
Posted:
3 August 2025
Closed:
13 August 2025
GEM
Tender Results
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Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
#1
Epson Printer L4150 Maint Box
Epson Printer L4150 Maint Box
3 nos
Delivery: 15 days
#2
Epson Printer L18050 Maint Box
Epson Printer L18050 Maint Box
1 nos
Delivery: 15 days
#3
Epson Printer M2140 Maint Box
Epson Printer M2140 Maint Box
1 nos
Delivery: 15 days
#4
Brother Printer Toner 2365
Brother Printer Toner 2365
2 nos
Delivery: 15 days
#5
Brother Printer Drum Assembly Unit 2365
Brother Printer Drum Assembly Unit 2365
1 nos
Delivery: 15 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Epson Printer L4150 Maint Box | Epson Printer L4150 Maint Box | 3 | nos | ts@24fwc | 15 | |
| 2 | Epson Printer L18050 Maint Box | Epson Printer L18050 Maint Box | 1 | nos | ts@24fwc | 15 | |
| 3 | Epson Printer M2140 Maint Box | Epson Printer M2140 Maint Box | 1 | nos | ts@24fwc | 15 | |
| 4 | Brother Printer Toner 2365 | Brother Printer Toner 2365 | 2 | nos | ts@24fwc | 15 | |
| 5 | Brother Printer Drum Assembly Unit 2365 | Brother Printer Drum Assembly Unit 2365 | 1 | nos | ts@24fwc | 15 |
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Historical Data
Required Documents
1
PAN Card copy
2
GSTIN copy
3
Cancelled Cheque copy
4
EFT Mandate certified by Bank
5
Advance samples for each item before TEC opening
6
Bidder financial standing declaration (no liquidation/bankruptcy)
7
Vendor Code Creation documents (as required by T&C)
Frequently Asked Questions
Key insights about RAJASTHAN tender market
How to bid for printer maintenance boxes tender in India Army 2026?
Bidders must submit PAN, GSTIN, cancelled cheque, and bank-certified EFT mandate with the bid; provide advance samples before TEC opening; ensure no liquidation or bankruptcy status; adhere to the 25% quantity variation rule and deliver within extended timelines as per contract.
What documents are required for vendor code creation in this tender?
Submit PAN card, GSTIN, cancelled cheque, and EFT mandate certified by your bank; ensure the vendor code creation process aligns with the buyer's ATC instructions and the five-item BOQ package.
What is the 25% option clause in this Epson/Brother tender?
The purchaser may increase or decrease quantity up to 25% at contract award and during the contract currency; additional delivery time is (additional quantity/original quantity) × original delivery period with a minimum of 30 days.
What is required to prove financial stability for this procurement?
Bidders must declare non-liquidation status and avoid court receivership; submit a financial standing declaration as part of the bid, ensuring credibility to meet advance sample provisions and delivery commitments.
When must advance samples be provided for this bid?
Advance samples are mandatory before opening the technical bid; failure to provide samples will lead to TEC-stage disqualification, so prepare and ship samples promptly.
Which items are included in the BOQ for this tender in India?
The BOQ comprises five items: Epson L4150 Maint Box, Epson L18050 Maint Box, Epson M2140 Maint Box, Brother Toner 2365, and Brother Drum Assembly Unit 2365; exact quantities are not published in the data.
What are the delivery extension rules if quantity increases occur?
Delivery extension time is calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; the purchaser may extend up to the original delivery period during option exercise.
What standards or certifications are specified for this tender?
No explicit technical standards are published in the data; bidders should align with standard government procurement practices and ensure GST/PAN/EFT compliance with vendor-code requirements.
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Documents 4
GeM-Bidding-9558341.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS