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UP Law Department Toner Cartridges Tender Allahabad Uttar Pradesh 2026 ISI/ISO Standards

Bid Publish Date

19-Jun-2026, 10:43 pm

Bid End Date

30-Jun-2026, 9:00 am

EMD

₹9,05,400

Location

ALLAHABAD , UTTAR PRADESH
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Progress

Issue19-Jun-2026, 10:43 pm
AwardPending
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Quantity

29199

Category

Toner Cartridges / Ink Cartridges / Consumables for Printers

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory 25% quantity flexibility during contract and currency, with proportional delivery time extension
  • • EMD amount explicitly listed: ₹905,400; ensure payment terms align with agency procurement
  • • Data Sheet alignment required; mismatches can cause bid rejection
  • • Malicious Code Certificate and End User Certificate required from bidder
  • • Consortium allowed with shared accountability; leadership must be identified
  • • No BOQ items present; emphasize model numbers, yields, printer compatibility
  • • Generic product category; ensure IS or OEM model compatibility details are provided

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

Organization: N/A; Department: Law Department Uttar Pradesh; Tender category: Toner Cartridges / Ink Cartridges / Consumables for Printers in Allahabad (210010). EMD: ₹905,400. No BOQ items currently listed; procurement scope focuses on generic cartridge types with model and yield data to be provided. Location: Allahabad, Uttar Pradesh; Est. Value: not disclosed; Delivery considerations include option to increase/decrease quantity up to 25% and delivery timeline adjusted from the last delivery order date, with minimum 30 days for added time. Distinctive terms include data sheet alignment and malicious code certificate requirements. This tender emphasizes data sheet verification and consortium participation where needed.

Technical Specifications & Requirements

  • Product category: Toner/Ink Cartridges for printers with generic classifications for cartridge type, color, OEM model numbers, and minimum yield per replacement cartridge.
  • Data sheet must accompany bid; mismatches may lead to rejection.
  • End User Certificate may be required in buyer format; Malicious Code Certificate required to certify no embedded malware.
  • Consortium allowed with leader identified; each member fully responsible for contract execution.
  • Data security and IP protection clauses apply; all certificates must be current and match offered data sheet.
  • No BOQ items listed; bid responses should include model numbers, yields, and printer compatibility details.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may adjust quantity ±25% and extend delivery timelines proportionally with minimum 30 days in case of increased quantity.
  • Financial Standing: Bidder must not be in liquidation or bankruptcy; must upload an undertaking.
  • Certificates: Malicious Code Certificate and End User Certificate as applicable; Data Sheet alignment required.
  • Consortium: If applicable, all members jointly responsible; leader designated; formal undertaking required.
  • Submission: GST and PAN, experience, financials, EMD documents, OEM authorizations, and technical compliance data must be provided per buyer terms.

Key Specifications

  • Product category: Toner/Ink Cartridges for printers

  • Printer/Multifunction Machine brand compatibility to be specified by bidder

  • Type of cartridge/consumable: generic, color-specific

  • Color options: as offered, must map to printer model

  • OEM printer model numbers: to be provided by bidder with cross-reference

  • Minimum yield per replacement cartridge: to be specified by bidder

  • Data Sheet for offered products must match technical parameters

Terms & Conditions

  • Option to increase/decrease quantity by up to 25% during contract and currency

  • Data Sheet alignment and mismatch risk noted in terms

  • End User Certificate and Malicious Code Certificate required where applicable

Important Clauses

Payment Terms

Public procurement terms allow delivery-based payments; exact terms to be specified in contract

Delivery Schedule

Delivery period calculated from the last date of original delivery order; extended time if option clause exercised with a minimum 30 days

Penalties/Liquidated Damages

Not specified in data; contract to include LD or penalties per standard government procurement norms

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Demonstrated experience in supplying toner/ink cartridges

  • Ability to meet Data Sheet and security certificate requirements

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)

Authority Records

LAW DEPARTMENT

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Documents 4

GeM-Bidding-9416522.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge Compatible
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable HP
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine HP Color LaserJet Pro 4203dn, HP Color LaserJet Pro 4203dw, HP Color LaserJet Pro MFP 4303dw, HP Color LaserJet Pro MFP 4303fdn, HP Color LaserJet Pro MFP 4303fdw
GENERIC Model Number of OEM's Printer Cartridge/Consumable HP 230A Blk LaserJet Toner Cartridge-W2300A
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 1001 to 2000, 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience certificates for similar toner cartridge supply

4

Financial statements or solvency certificate

5

EMD submission proof (online or DD as applicable)

6

Technical bid documents with Data Sheet

7

OEM authorization/agency certificate (if applicable)

8

End User Certificate (Buyer format, if requested)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for toner cartridges tender in Allahabad UP 2026?

Bidders should submit GST, PAN, financials, and EMD ₹905,400, plus Data Sheet alignment and required certificates. Consortium bids allowed with leader identified; End User and Malicious Code Certificates must be provided. Ensure model numbers, yields, and printer compatibility are specified to avoid rejection.

What documents are required for toner cartridge procurement in UP?

Required documents include GST certificate, PAN card, experience certificates for similar supply, financial statements, EMD submission, technical data Sheet, OEM authorizations, and End User Certificate when requested. Data Sheet must precisely match offered products to pass verification.

What are the delivery terms for quantity adjustments in this tender?

The purchaser reserves ±25% quantity changes with proportional delivery time, minimum 30 additional days if time extends. Delivery starts from the last date of the original delivery order; extended periods apply if option clause is exercised.

Which certificates are mandatory for toner cartridge suppliers in UP?

Mandatory certificates include Malicious Code Certificate and End User Certificate (buyer format). Data Sheet must be provided and match the offered cartridge parameters; non-conformance may lead to bid rejection.

What is the bid security amount for this UP toner tender?

The bid security is an EMD of ₹905,400. Ensure online submission or as specified by the procuring entity; attach proof of payment with the bid.

How to demonstrate printer compatibility in the bid for UP tender?

Provide explicit model numbers, cartridge type, color, and minimum yield per replacement cartridge; include printer/ multifunction machine brands the cartridge supports and the OEM model references.

What is the data sheet requirement for supplier bids in UP?

Submit a complete product data sheet covering cartridge class, color, OEM printer model numbers, minimum yield, and compatibility. Any mismatch with technical parameters may cause rejection; ensure alignment with offered data.

Where can bidders find the delivery schedule for this procurement?

Delivery schedule follows the last date of the original delivery order, with potential extension under the option clause. If quantity increases, extended delivery time equals (additional/original) × original period, minimum 30 days.

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