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Indian Army File Covers, Pads & Registers Tender NAINITAL Uttarakhand 2025 - ISO 9001 BIS Certified Office Stationery Procurement

Bid Publish Date

31-Dec-2025, 10:24 am

Bid End Date

10-Jan-2026, 11:00 am

Location

NAINITAL , UTTARAKHAND
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Progress

RA
Issue31-Dec-2025, 10:24 am
Reverse Auction20-Jan-2026, 9:00 pm
AwardCompleted
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Quantity

2855

Category

File Cover Colour Printed

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: ISO 9001 certification (bidder or OEM) mandatory
  • • Technical certifications: BIS licence, type test certificates, material test certificate
  • • Special clauses: option to increase/decrease quantity up to 25% during contract; 30+ days minimum delivery extension
  • • Eligibility criteria: 3 years govt/PSU supply experience; demonstrated contracts with relevant government bodies
  • • Warranty/AMC: not specified in provided text; ensure compliance with product-specific terms in bid
  • • Penalties/BDL: not detailed; adherence to delivery and quality tests critical
  • • Delivery/installation: bulk office stationery and registers delivery; delivery period linked to original order date
  • • Payment terms: GST invoicing and EFT mandate compliance; bank-certified EFT details required

Categories 2

DIARY BOOK

Tender Overview

Organization: Indian Army Department of Military Affairs operating in NAINITAL, UTTARAKHAND (PIN 244715). Procurement covers a wide range of paper-based stationery and registers: File Cover Colour Printed, File Cover White Printed, DO Pad with Name Large 100 Pages, DO Pad with Name Small 100 Pages, Mileage Card, Car Diary, Traffic Control Permit TCP, Leave Certificate, and various Registers (ACR/Nk/JCO Hav, Classified Dak, Demand/Indent/FOL). 21 items in BoQ indicate bulk office consumables for administrative use. No explicit estimated value or EMD disclosed. Includes standard batch flexibilities via an option clause up to 25% quantity variation.

Technical Specifications & Requirements

  • No detailed product specs provided in the tender text; bidders must rely on BOQ item descriptions and product sheets.
  • Mandatory quality and compliance: ISO 9001 certification for bidder or OEM; Material Test Certificate to accompany supply; BIS licenses and type-test certificates as prescribed; GST invoice generation and GST payment screenshot upload via GeM portal; EFT Mandate certified by bank and Cancelled Cheque copy; annual turnover and prior govt product supply experience required (3 years).
  • Additional compliance: ensure documentation supports Central/State Govt/PSU supply history; random lab testing deemed sole criteria for item acceptance; 3-year average turnover criteria evidenced by audited statements.

Terms, Conditions & Eligibility

  • EMD/Deposit details not disclosed in the provided terms; ensure readiness to submit as per ATC if specified.
  • Key eligibility: minimum ISO 9001 certification; compliance with BIS/type test certificates; prior government/PSU supply experience for 3 years; tender documents including GST registration and bank EFT mandate; material test certificates with each supply; GST payment confirmation uploads mandatory.
  • Delivery terms rely on option clause enabling up to 25% quantity variation at contract rates; extended delivery timelines calculated by a defined formula with minimum 30 days. Bidder must adhere to all listed certificate requirements and submit with bid.

Key Specifications

  • Product categories: File covers (colour/white printed), DO pads (Large 100 pages, Small 100 pages), Mileage Card, Car Diary, TCP, Leave Certificate, various Dak/Order/Indent/Registration registers

  • Standards: ISO 9001 certification; BIS license; IS/IEC type test where applicable

  • Quality/Testing: Material Test Certificate to be submitted; buyer’s lab to perform acceptance testing

  • Documentation: GST invoice generation and GST payment screenshot; OEM authorizations if applicable

  • Quantities/BOQ: 21 total items; exact quantities not disclosed in the data; 25% quantity variation allowed

  • Delivery: guidance exists on delivery timing tied to original delivery order with option extension formula

Terms & Conditions

  • Key term: Quantity fluctuation up to 25% during and after contract with extended delivery timeline formula

  • Key term: Mandatory ISO 9001, BIS licenses, type tests, and material test certificates with bid

  • Key term: 3-year govt/PSU supply experience and audited turnover evidence required

Important Clauses

Payment Terms

GST invoice submission and GST payment screenshot via GeM; EFT mandate supported by bank; no fixed upfront payment terms specified

Delivery Schedule

Delivery period linked to last date of original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly detailed; expected to align with standard govt tender LD provisions if applicable

Bidder Eligibility

  • Minimum 3 years of regular govt/PSU supply of similar category products

  • ISO 9001 certification for bidder or OEM

  • GST registration and audited turnover compliance for last 3 years

  • BIS licence and type test certificates as per product specification

  • Material Test Certificate accompanying supply

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

File Cover Colour Printed , File Cover White Printed , DO Pad with Name Large 100 Pages , DO Pad with Name Small 100 Pages , Mileage Card , Car Diary , Traffic Control Permit TCP , Leave Certificate , Mov Order , Work Order , Fuel Requisition , ACR Form Nk , ACR Form JCO Hav , Incoming Classified Dak Register 200 Pages , Outgoing Classified Dak Register 200 Pages , Demand Register Q , Sanitary Round Register Q , Indent Book , FOL RV Control Register , Invitation Card , Driving License Card

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 5

GeM-Bidding-8753126.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 21 Items Sign in for GEM prices

#1

File Cover Colour Printed

File Cover Colour Printed

120 nos Delivery: 15 days
#2

File Cover White Printed

File Cover White Printed

200 nos Delivery: 15 days
#3

DO Pad with Name Large 100 Pages

DO Pad with Name Large 100 Pages

1 nos Delivery: 15 days
#4

DO Pad with Name Small 100 Pages

DO Pad with Name Small 100 Pages

1 nos Delivery: 15 days
#5

Mileage Card

Mileage Card

345 nos Delivery: 15 days
#6

Car Diary

Car Diary

270 nos Delivery: 15 days
#7

Traffic Control Permit TCP

Traffic Control Permit TCP

50 book Delivery: 15 days
#8

Leave Certificate

Leave Certificate

30 pad Delivery: 15 days
#9

Mov Order

Mov Order

120 pad Delivery: 15 days
#10

Work Order

Work Order

40 pad Delivery: 15 days
#11

Fuel Requisition

Fuel Requisition

70 pad Delivery: 15 days
#12

ACR Form Nk

ACR Form Nk

120 nos Delivery: 15 days
#13

ACR Form JCO Hav

ACR Form JCO Hav

200 nos Delivery: 15 days
#14

Incoming Classified Dak Register 200 Pages

Incoming Classified Dak Register 200 Pages

2 nos Delivery: 15 days
#15

Outgoing Classified Dak Register 200 Pages

Outgoing Classified Dak Register 200 Pages

2 nos Delivery: 15 days
#16

Demand Register Q

Demand Register Q

1 nos Delivery: 15 days
#17

Sanitary Round Register Q

Sanitary Round Register Q

1 nos Delivery: 15 days
#18

Indent Book

Indent Book

1 nos Delivery: 15 days
#19

FOL RV Control Register

FOL RV Control Register

1 nos Delivery: 15 days
#20

Invitation Card

Invitation Card

100 nos Delivery: 15 days
#21

Driving License Card

Driving License Card

100 nos Delivery: 15 days

Required Documents

1

GST registration certificate

2

PAN card copy

3

Cancelled cheque copy

4

EFT mandate certified by bank

5

Audited financial statements showing 3-year turnover

6

ISO 9001 certificate (bidder or OEM)

7

BIS licence and type test certificates

8

Material Test Certificate to accompany supply

9

GST portal GST payment screenshots

10

Contracts/experience certificates for govt/PSU supply (3 years)

Reverse Auction Schedule

Completed

Start

20-Jan-2026, 9:00 pm

End

21-Jan-2026, 9:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1
HILLS STATIONERS & PRINTERS   Under PMA
-10-01-2026 10:40:11
2
M/S HARI OM ENTERPRISES GARUR   Under PMA
-03-01-2026 16:45:16
3
PANDEY & SONS   Under PMA
-02-01-2026 15:37:27
4
YASHIKA TRADERS   Under PMA
-03-01-2026 11:51:37

Financial Results

Rank Seller Price Item
L1
PANDEY & SONS(MSE,MII)( MSE Social Category:General )    Under PMA
Item Categories : File Cover Colour Printed,File Cover White Printed,DO Pad with Name Large 100 Pages,DO Pad with Nam
L2
M/S HARI OM ENTERPRISES GARUR (MII)   Under PMA
Item Categories : File Cover Colour Printed,File Cover White Printed,DO Pad with Name Large 100 Pages,DO Pad with Nam
L3
YASHIKA TRADERS (MSE,MII)( MSE Social Category:General )    Under PMA
Item Categories : File Cover Colour Printed,File Cover White Printed,DO Pad with Name Large 100 Pages,DO Pad with Nam

Frequently Asked Questions

Key insights about UTTARAKHAND tender market

How to bid for Indian Army stationery tender in NAINITAL Uttarakhand 2025

Bidders must meet 3-year govt/PSU supply experience, hold ISO 9001 certification (bidder or OEM), provide BIS/type-test certificates, and attach Material Test Certificates. Prepare GST registration, PAN, cancelled cheque, EFT mandate, and audited turnover. Ensure GeM GST invoice compliance and submit all certificates with bid.

What documents are required for Indian Army stationery bid in Uttarakhand

Required documents include GST registration, PAN, cancelled cheque, bank-certified EFT mandate, ISO 9001 certificate, BIS license and type-test certificates, Material Test Certificate, GST payment proof, and audited financial statements showing three-year turnover. Also include govt/PSU supply contracts as proof of experience.

What are the technical specifications for file covers and pads procurement

The tender lists product categories (file covers, DO pads, mileage cards, diaries, registers) but provides no explicit spec numbers. Bidders must rely on supplied product sheets and ensure ISO 9001 compliant manufacturing, BIS licenses where applicable, and material test certificates with delivery.

When is the delivery window for quantity variations under the option clause

Delivery period extends from the last date of the original delivery order. If the option clause is exercised, extended time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; renewal may extend within contract limits.

What is required for GST invoicing and GeM portal submissions

Bidders must upload scanned GST invoices and a GST portal payment confirmation screenshot on GeM. Additionally, ensure GSTIN is active, match invoice details with PO, and attach GST payment evidence to avoid bid rejection.

What are the eligibility criteria for govt stationery supplies in Uttarakhand

Eligibility requires 3-year govt/PSU supply experience, audited turnover for the last three years, ISO 9001 certification, BIS/type-test certificates, and Material Test Certificates. Submissions must include GST docs, EFT mandate, and contract copies evidencing prior compliance.

What documents are mandatory with the bid for Indian Army procurement

Mandatory documents include PAN, GSTIN, cancelled cheque, EFT mandate, ISO 9001, BIS licences, type-test certificates, Material Test Certificate, GST payment confirmation, and any govt/PSU contracts as evidence of experience; ensure all are uploaded with the bid.

How to ensure compliance with ISO 9001 and BIS for this tender

Ensure your organization or OEM partner holds ISO 9001 certification relevant to the product category; obtain BIS licence and perform type tests; attach certificates to the bid, and provide supplier/manufacturer quality management documentation to satisfy acceptance criteria.

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