GEM

Hqids Department Of Military Affairs Line Interactive UPS with AVR Tender 2025 India – Q2 PCs & Desktop Procurement

Bid Publish Date

17-Nov-2025, 12:53 pm

Bid End Date

01-Dec-2025, 1:00 pm

Latest Corrigendum Available

Progress

Issue17-Nov-2025, 12:53 pm
Corrigendum27-Nov-2025
AwardPending
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Quantity

36

Category

Line Interactive UPS with AVR (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not specified; expect OEM authorization for UPS and PC components if mandated by DMA
  • • Technical standards: No explicit standards listed; bidders should infer IS/IEC equivalents and DMA IT procurement norms
  • • Special clauses: Quantity variation up to 25% during contract with contracted rates
  • • Eligibility: No explicit experience or turnover criteria published; respond with demonstrable IT hardware delivery capability
  • • Warranty/AMC: Not specified; assume standard 1-3 year hardware warranty typical for government IT tenders
  • • Penalties: No LD details provided; align with DMA general procurement penalties for delivery/non-compliance
  • • Delivery: Flexible delivery window via option clause; initial and extended delivery periods governed by the formula
  • • Installation/Support: Not delineated; bidders should offer post-installation support for UPS and PCs

Categories 3

UPS ATM MICRO CONTROLLER

Tender Overview

Organization: Hqids (Department Of Military Affairs) seeks procurement in the Line Interactive UPS with AVR, All in One PC (V2), and Entry and Mid Level Desktop Computer (Q2) categories. The contract contemplates quantity adjustments up to 25%, both at initial order and during the contract term, at the contracted rates. Location is indicated as India-based, with a focus on military-adjacent IT equipment. The opportunity involves multiple product lines under a single tender and stresses delivery flexibility via the option clause. The absence of BOQ data suggests a broad scope for suppliers with interoperable IT hardware capabilities and UPS solutions, under standard government procurement practices.

Technical Specifications & Requirements

  • Product categories: Line Interactive UPS with AVR (V2), All-in-One PC (V2), Entry and Mid Level Desktop Computer (Q2).
  • Quantities & value: Not disclosed; option clause enables up to 25% quantity variation.
  • Delivery terms: Delivery period aligned with last date of original delivery order; extended period calculated as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extension up to original delivery period and beyond per clause.
  • Standards/Compliance: Not specified in data; bidders should align with standard government IT procurement practices and any organization-specific compliance.
  • EMD/Financials: Not listed; bidders must rely on standard e-tender submission metrics as per DMA guidelines.
  • Experience: Not specified; anticipate bidders with IT hardware and UPS system integration capability.

Terms & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity by up to 25% at award and during the contract at contracted rates.
  • Delivery schedule: Based on original delivery timeline; extended time follows the specified formula with a minimum of 30 days.
  • Bid compliance: All bidders must comply with generic buyer terms and be prepared to scale orders within the specified percentage window.
  • Documentation: Prepare standard IT hardware bid documents and any DMA-specific annexures.
  • Penalties/LD: Not specified in data; bidders should plan for standard contractual remedies per DMA guidelines.

Key Specifications

  • Product names: Line Interactive UPS with AVR, All-in-One PC (V2), Entry and Mid Level Desktop Computer (Q2)

  • Quantities: Not disclosed; contractual quantity may vary up to 25% during award and currency

  • Estimated value: Not specified; prepare for standard government IT procurement ranges

  • Experience: Demonstrate capability in supplying UPS and desktop PCs to government bodies

  • Quality/Compliance: Align with DMA IT procurement norms; provide warranty and after-sales support details

Terms & Conditions

  • Key Term 1: Option clause allows ±25% quantity variation at contracted rates

  • Key Term 2: Delivery timeline governed by original and extended period formula with minimum 30 days

  • Key Term 3: Documentation and compliance aligned to standard DMA bid requirements

Important Clauses

Delivery Flexibility

Quantity may be increased or decreased by up to 25% at contract placement and during currency at contracted rates, with delivery time calculated by (additional quantity / original quantity) × original delivery period, minimum 30 days

Option Clause

Purchaser may exercise option to modify quantity during extended delivery period; bidders must comply with the option-based ordering

General Compliance

Bidders must adhere to generic Buyer Added Terms and Conditions; ensure readiness to scale orders per the option clause

Bidder Eligibility

  • Demonstrated experience supplying IT hardware and UPS systems to government or large institutions

  • Capacity to deliver Line Interactive UPS with AVR and desktop PCs under DMA procurement

  • Financial stability evidence (financial statements) and GST compliance

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar IT hardware/UPS supply

4

Financial statements demonstrating financial stability

5

EMD submission proof as per DMA guidelines

6

Technical bid documents demonstrating UPS and PC capability

7

OEM authorizations (if required by DMA)

8

Any DMA-specific bid annexures or compliance certificates

Corrigendum Updates

1 Update
#1

Update

27-Nov-2025

Extended Deadline

01-Dec-2025, 1:00 pm

Opening Date

01-Dec-2025, 1:30 pm

Frequently Asked Questions

How to bid for the Line Interactive UPS with AVR tender in India 2025?

Bidders should submit GST, PAN, financial statements, and experience certificates, plus DMA-specific technical bid documents. Include OEM authorizations if required and proof of EMD. Ensure the bid covers UPS with AVR capabilities and desktop PCs under the 25% quantity variation clause.

What documents are required for the DMA IT hardware tender submission?

Required documents include GST certificate, PAN card, experience certificates for similar IT hardware/UPS supply, financial statements, EMD proof, technical compliance documents, and OEM authorizations where applicable, plus any DMA annexures specified in the bid.

What are the delivery terms for quantity variations under the option clause?

The buyer may increase or decrease quantity up to 25% at contract placement and during currency. The delivery period scales by (additional quantity / original quantity) × original delivery period, with a minimum of 30 days.

What specifications exist for the UPS with AVR and PCs in this tender?

No explicit numerical specifications are published. Bidders should provide standard Line Interactive UPS with AVR performance data, All-in-One PC (V2) and Entry/Mid Level Desktop PC (Q2) specs, warranties, and OEM certifications as per DMA norms.

What is the expected warranty or after-sales support for DMA IT hardware?

The tender data does not specify warranty; bidders should offer standard hardware warranties (commonly 1-3 years) and specify AMC options, service levels, and response times aligned with government IT procurement norms.

How will DMA assess eligibility for IT hardware suppliers in this tender?

Eligibility is based on demonstrated capability to deliver UPS and desktop PCs, financial stability, GST compliance, and relevant experience; ensure submission of all required bid annexures and OEM authorizations if mandated.

When is the delivery schedule for the initial order under the option clause?

Delivery period starts from the last date of the original delivery order; if extended, additional time follows the option-clause formula with a 30-day minimum, guiding bidders on scheduling milestones.

What are the key risk factors for bidders in this procurement?

Key risks include variability in order quantities up to 25%, potential delivery delays under the option clause, and the need to align UPS AVR and PC configurations with DMA standards while ensuring OEM authorizations and warranties.

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