Local Self Government Department Kerala Laptops & MFP Tender Pathanamthitta Kerala 2026 – IS 550/Quality Standards
N/a
PATHANAMTHITTA, KERALA
Posted:
18 April 2026
Closed:
28 April 2026
GEM
GEM
West Bengal University Of Animal & Fishery Sciences Laptop & MFP Tender Kolkata 2026 - Entry/Mid Level Notebook & Printer Specifications
Bid Publish Date
25-May-2026, 5:35 pm
Bid End Date
04-Jun-2026, 6:00 pm
Value
₹57,615
Location
Progress
Issue25-May-2026, 5:35 pm
AwardPending
Quantity
2
Category
Entry and Mid Level Laptop - Notebook
Bid Type
Two Packet Bid
Categories
3
Tender Overview
West Bengal University Of Animal Fishery Sciences invites bids for Entry and Mid Level Laptop - Notebook (Q2) and A4/Legal Size Multifunction Printer (MFP) (Q2) in KOLKATA, WEST BENGAL 700001. Estimated value is ₹57,615. The tender requires laptops with factory pre-loaded OS, specified RAM and storage, and MFPs with duplex, feeder, multiple trays, and connectivity. The contract includes a buyer option to adjust quantity by up to 25%, with delivery timing calculated from the last delivery order date and minimum 30 days extension. NoBOQ items exist in the current data. This procurement focuses on standard office devices suitable for academic and administrative use, with a single-site delivery considered in Kolkata. The unique terms emphasize quantity flex and extended delivery calculations, shaping supplier capacity planning.
Technical Specifications & Requirements
- Product categories: Entry/Mid Level Laptop - Notebook; A4/Legal MFP
- Processor: Laptop type and processor number to be quoted
- Operating System: Factory pre-loaded OS
- Memory: RAM size in GB
- Display: Diagonal display size in cm
- Storage: Storage drive capacity in GB
- Printing: Printing technology and type; on-site warranty
- Printing performance: ISO/IEC 24734 based speeds for A4 monochrome/color for laser/inkjet MFPs
- Duplexing & copying: Auto duplexing capability
- Document handling: Original document feeder type; main paper tray count
- Connectivity & reliability: Required connectivity options
- Warranty: On-site warranty (years) and any extended warranty (years)
- Pre-purchase considerations: No BOQ items; focus on vendor capability to supply both laptops and MFPs at required specs
Terms, Conditions & Eligibility
- EMD amount: Not disclosed in provided tender data
- Delivery terms: Flexible quantity up to 25%; delivery period starts from last delivery order date with minimum extension of 30 days
- Payment terms: (Not detailed in provided data)
- Documentation: (Not detailed in provided data) bidder must comply with standard procurement submission requirements
- Warranty/penalties: On-site and potential extended warranty terms to be clarified during bid stage
- Miscellaneous: The purchaser reserves right to modify quantity and delivery schedule within the specified option clause during contract execution
Key Specifications
-
Entry and mid level laptops with factory pre-loaded OS
-
A4/Legal size multifunction printers with auto duplexing
-
Minimum ISO/IEC 24734 speed metrics for MFPs (mono/color for laser/inkjet)
-
Document feeder and multiple main paper trays specified
-
On-site warranty and potential extended warranty terms
-
Connectivity options required (wired/wireless)
Terms & Conditions
-
Quantity may increase/decrease by up to 25% during contract; delivery timing linked to last order date
-
On-site warranty for devices; possible extended warranty terms to be confirmed
-
Bidder to provide OEM authorizations and technical compliance with specified device categories
Important Clauses
Payment Terms
Not detailed in current data; expect standard government procurement terms with milestone or delivery-based payments
Delivery Schedule
Delivery period triggers from last delivery order date; additional time computed as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in provided terms; standard practice may apply LD for late delivery or non-conforming supplies
Bidder Eligibility
-
Experience in supplying entry/mid level laptops and MFPs
-
Financial stability demonstrated via audited statements
-
GST registration and PAN card held by bidder
-
OEM authorization or robust supply capability for laptops and MFPs
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)
Authority Records
ANIMAL RESOURCES DEVELOPMENT DEPARTMENT
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Document Filing
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Documents 5
GeM-Bidding-9378576.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Entry Level, Mid Level |
| Processor | Processor Number | AMD Ryzen 3 5425U, Intel Core i3 - 1215U, AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Professional, Window 11 Home, DOS or equivalent, Linux, Window 11 STF (Shape the Future) |
| Memory | RAM Size (GB) | 16, 32 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.09 (14 In to 14.99 In), 38.1 to 40.63 (15 In to 15.99 In), 40.64 to 43.17 (16 In to 16.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar laptop/MFP supply
4
Financial statements (audited, if available)
5
EMD or security deposit documentation (as applicable per policy)
6
Technical bid documents demonstrating compliance with stated specifications
7
OEM authorization/registration (if bidding as authorized reseller)
8
Any other documents explicitly requested in terms and conditions
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid in the Kolkata tender for laptops and MFPs in 2026?
Bidders should submit a technical bid with factory pre-loaded OS laptops, MFPs with auto duplex, multiple trays, and required connectivity; provide OEM authorizations, GST, PAN, financials, and experience certificates. Ensure adherence to the 25% quantity option and delivery timing linked to the last order date.
What documents are required for WB University laptop and MFP tender submission?
Submit GST certificate, PAN card, experience certificates for similar devices, financial statements, EMD documentation, technical bid showing compliance with specs, OEM authorizations, and any additional bidder qualifications requested in terms and conditions.
What are the technical specifications for laptops and MFPs in this tender?
Laptops must include a factory pre-loaded OS, specified RAM and storage, and a compatible processor; MFPs require A4/Legal printing, auto duplex, document feeder, and multiple trays, with ISO/IEC 24734 printing speeds for mono and color; connectivity options must be available.
What is the delivery extension policy for quantity variations in this bid?
Delivery can be increased/decreased up to 25% of bid quantity; extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days.
What warranty terms are expected for laptops and MFPs in this tender?
The tender specifies on-site warranty and allows for extended warranty terms beyond the standard period; exact duration and coverage will be clarified during bid evaluation and in the purchase order.
Which organization is issuing the bid for laptops and MFPs in Kolkata?
The tender is issued by West Bengal University Of Animal Fishery Sciences, under the Animal Resources Development Department, for procurement in Kolkata, West Bengal.
What is the estimated value and procurement scope for this bid?
Estimated value is ₹57,615; scope includes entry/mid level laptops and A4/Legal MFPs, with delivery to a single Kolkata site and possibility of quantity adjustments up to 25%.
Are OEM authorizations required for this laptop and MFP procurement?
Yes, bidders should provide OEM authorization or demonstrate robust supply capability for laptops and MFPs, ensuring product compliance with the stated categories and performance requirements.
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Documents 5
GeM-Bidding-9378576.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS