Ratlam District Police Plain Copier Paper Tender ISI Marked IS 14490 Madhya Pradesh 2025
Ratlam District Police
RATLAM, MADHYA PRADESH
Posted:
30 December 2025
Closed:
9 January 2026
GEM
GEM
Indian Army Operating System Software Tender Bangalore Karnataka 2025 ISO 9001 certified
Progress
Issue10-Jan-2026, 12:30 pm
AwardPending
Quantity
70
Bid Type
Two Packet Bid
Key Highlights
- • ISO 9001 certification required for bidder or OEM
- • 25% quantity variation rights at contract placement and during currency
- • Cloud license portability capability must be demonstrated
- • Delivery timeline mechanics include minimum 30 days extension
- • No BOQ items reported; focus on OS software licensing scope
- • Financial standing: no liquidation or bankruptcy; undertaking required
Tender Overview
The opportunity is issued by the Indian Army (Department of Military Affairs) for Operating System Software (V3) in BANGALORE, KARNATAKA with an estimated value of ₹492,800. The scope centers on the procurement of generic OS software, licensing options, and cloud license portability. The contract permits a bid quantity fluctuation of up to 25% at order placement and again during the currency of the contract at contracted rates, subject to delivery time calculations. A key differentiator is the explicit option clause governing delivery extensions, with minimum 30 days added time. The vendor must demonstrate financial integrity and ISO 9001 certification, with no liquidation or bankruptcy proceedings.
Technical Specifications & Requirements
- Product category: Operating System Software (V3)
- License scope: Types of license, license options, cloud license portability
- Platform description: Generic OS software description; cloud portability feature to be demonstrated
- Quality standard: ISO 9001 certification by the bidder or OEM
- Item details: No BOQ items reported; total estimated value indicates scope for software licensing and related services
- Delivery expectations: Clause enabling quantity variation up to 25%; delivery period linked to the last order delivery date with extension mechanics
- Eligibility notes: Bidder financial standing must avoid liquidation or bankruptcy; undertaking required
Terms, Conditions & Eligibility
- EMD/financial preliminaries: Not explicitly stated; bidders must confirm financial standing and provide undertaking against insolvency
- Delivery terms: Quantity may be increased/decreased by up to 25%; delivery extensions based on extended quantity and original period
- Payment terms: Not specified; bidders should prepare standard terms aligned with government procurement norms
- Certification: ISO 9001 certification required; OEM or bidder compliance
- Documentation: Include proof of ISO certification and financial solvency; no BOQ items to-date
- Warranty/Support: Not specified; assess post-award support in bid response
- Compliance: Ensure cloud license portability capability and generic OS licensing compliance
Key Specifications
-
Product: Operating System Software (V3)
-
License scope: Types of license, cloud license portability
-
Estimated value: ₹492,800
-
Delivery: 25% quantity variation rights; extended delivery calculations
-
Quality standard: ISO 9001 certification
-
No BOQ items available; focus on licensing and cloud portability
Terms & Conditions
-
Delivery quantity can change by up to 25% at placement and during contract
-
ISO 9001 certification required for bidder or OEM
-
Cloud license portability must be included in the solution
Important Clauses
Payment Terms
Not specified; bidders should align with standard government terms and confirm payment once milestones are met
Delivery Schedule
Option clause allows extended delivery time based on quantity variation with minimum 30 days increment
Penalties/Liquidated Damages
Not specified; bidders should seek clarity during final bid submission
Bidder Eligibility
-
No liquidation, court receivership, or bankruptcy proceedings
-
ISO 9001 certification either bidder or OEM
-
Capability to provide OS software licensing with cloud portability
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Software Description | Operating system software supplied as a digital download. |
| Generic | Operating System Type | Windows |
| Generic | Offered Product are | Windows 11 Pro |
| SCOPE OF LICENSE | Types Of License | Perpetual |
| SCOPE OF LICENSE | Licensing Option | Per User, Per Device, Per Core, Per Socket |
| SCOPE OF LICENSE | Cloud License Portability | Yes, No |
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Required Documents
1
GST registration certificate
2
PAN card
3
ISO 9001 certificate (bidder or OEM)
4
Financial statements (latest)
5
Undertaking of non-liquidation/non-bankruptcy
6
Technical compliance documentation for OS software licensing
7
OEM authorization (if applicable)
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for the operating system software tender in Bangalore
Bidders must provide ISO 9001 certification (bidder or OEM), demonstrate cloud license portability, and submit financial statements plus an undertaking against liquidation. The bid should address quantity variation up to 25% and the extended delivery mechanism. Ensure GST, PAN, and OEM authorizations are included with the technical bid.
What documents are required for OS software tender in Bengaluru
Submit GST registration, PAN card, latest financial statements, ISO 9001 certificate, undertaking of non-liquidation, technical compliance for OS licensing, and OEM authorization if applicable. Include cloud portability documentation and any vendor support commitments as part of the technical bid.
What are the licensing options for the OS software tender
The tender specifies license types and options with cloud license portability. Bidders must detail license quantities, term lengths, renewal terms, and cloud portability capabilities, ensuring compliance with IS 550 or equivalent standards where applicable to licensing models.
When is quantity variation allowed in this OS tender
Quantity variation is permitted up to 25% at bid placement and during the contract currency at contracted rates. The delivery extension is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What standards are required for this OS software bid in India
Mandatory ISO 9001 certification for bidder or OEM. Additional compliance on licensing standards and cloud portability is expected. Ensure documentation clearly demonstrates conformity to the required quality and licensing frameworks.
What is the estimated value and scope for the Bangalore OS tender
Estimated value is ₹492,800. The scope focuses on operating system software licensing with various license types and cloud portability features; no BOQ items are listed, so emphasize licensing quantities, delivery plan, and support commitments in the proposal.
What are the key eligibility criteria for bidders
Eligible bidders must avoid liquidation or bankruptcy, possess ISO 9001 certification (bidder or OEM), provide OEM authorizations if required, and submit complete financial and technical documentation, including GST and PAN. Demonstrate capability to deliver OS licenses with cloud portability.
How will delivery timelines be calculated for extra quantities
Delivery time for extra quantities is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend the original delivery period to accommodate the increased quantity.
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Documents 5
GeM-Bidding-8677734.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS