GEM

Tamil Nadu Police Digital Forensic Platform Software Tender Chennai 2025 - IS/LICENCE TYPE & OEM Support as per IS standards

Bid Publish Date

03-Dec-2025, 4:15 pm

Bid End Date

18-Dec-2025, 3:00 pm

EMD

₹30,000

Location

CHENNAI , TAMIL NADU

Progress

Issue03-Dec-2025, 4:15 pm
AwardPending
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Quantity

3

Bid Type

Two Packet Bid

Key Highlights

  • • OEM licensing policy applicability and required OEM certification
  • • 3-year govt/PSU supply experience with contracts
  • • Delivery address for installation and commissioning in Chennai
  • • EMD amount ₹30,000 and GST considerations
  • • Option clause enabling ±25% quantity variation
  • • Training duration and years of OEM support for updates/upgrades
  • • End User Certificate provision and OEM authorization requirements
  • • Hosting/Deployment and concurrent user capacity specifications

Categories 2

BUS TERMINAL SOFTWARE

Tender Overview

Organization: Tamil Nadu Police, Home Prohibition And Excise Department Tamil Nadu, procuring a DIGITAL FORENSIC PLATFORM SOFTWARE in Chennai, Tamil Nadu 600001. EMD: ₹30,000. Delivery location: AO Cyber Crime Wing, 3rd Floor, Police Training College, Dr Natesan Salai, Ashok Nagar, Chennai 600083. Scope covers LICENCE attributes: licence type, subscription period, renewal period, OEM licensing policy, licence delivery mode, number of concurrent users, hosting/deployment, installation scope, OEM support, and training options. No BOQ items reported; emphasis on licensing terms and vendor eligibility. Key differentiator includes flexible quantity option (up to 25% at contract award or during currency) and mandatory OEM/authorized resourcing for installation and commissioning.

Technical Specifications & Requirements

  • Software Type and Types of Licence per the SCOPE OF LICENCE with fields: Period of Subscription (in Years), Period of Renewal of existing Licence (Months), OEM Licensing policy (NA if not applicable), Licence Delivery Mode, Type of Licence, Number of Concurrent Users, Hosting Environment/Deployment Option, Scope of Installation, and confirmation that the offered product has OEM support.
  • Additional specs include Years of OEM support for patches/bug fixes and Upgradation of version; Training Options with No of days Training Provided. The tender emphasizes OEM certification and deployment by OEM-recertified resources and includes a mandatory installation and commissioning clause.

Terms & Eligibility

  • EMD: ₹30,000 (as per tender) and submission with bid.
  • Experience: Bidder or OEM must have 3 years of regular manufacturing/suppling of same or similar category products to Central/State Govt/PSU; must provide contracts showing annual quantities.
  • Delivery & Installation: Installation/commissioning to be performed by OEM or OEM-certified resources; end-user certification as applicable; GST considerations as per bidder responsibility.
  • Warranty/Support: OEM support terms for patches/updates; training days and post-installation assistance to be defined in the licence terms. Prior authorization from OEM required for distributors.

Key Specifications

  • Digital forensic platform software with LICENCE type specifics

  • Period of Subscription (in Years) must be defined

  • Period of Renewal (Months) must be defined (0 if not applicable)

  • Number of Concurrent Users supported by the licence

  • Hosting Environment/Deployment Option (on-premise, cloud, hybrid)

  • Scope of Installation and installation responsibilities

  • OEM support for patches/bug fixes and version upgrades

  • Training options and No. of training days

Terms & Conditions

  • Quantity variation: Purchaser may increase/decrease up to 25% at contract or during currency with contracted rates

  • Delivery and installation must occur at specified Chennai address by OEM-certified personnel

  • 3 years govt/ PSU experience required; OEM authorization required for distributors

  • EMD ₹30,000; GST payable as per actuals or applicable rate, within tender terms

Important Clauses

Payment Terms

GST and EMD as per tender; payment terms to be defined in licence agreement

Delivery Schedule

Delivery/installation to start after order; extended delivery time governed by option clause with minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data; general procurement guidelines apply

Bidder Eligibility

  • 3 years govt/PSU supply experience for digital forensic/software licenses

  • Authorisation by OEM or manufacturer for installation and support

  • Not under liquidation or bankruptcy; valid GST and financials

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
BASIC INFORMATION Software Type DIGITAL FORENSIC PLATFORM SOFTWARE
SCOPE OF LICENCE Types of Licence Subscription/ Term Licence
SCOPE OF LICENCE " Period of Subscription (in Years) " 3
SCOPE OF LICENCE Period of Renewal of existing Licence(in Month) (Hint : Select '0 if not applicable) 0.0 - 60.0 Or higher
SCOPE OF LICENCE OEM Licensing policy (Hint : Select 'NA' if not applicable Per User
SCOPE OF LICENCE Licence Delivery Mode Dongle Licence
SCOPE OF LICENCE Type of Licence Standalone
SCOPE OF LICENCE Number of Concurrent User Supported by Offered Licence 1.0 - 10000.0 Or higher
SCOPE OF LICENCE Hosting Enviroment/ Deplyment Option On Premises
SCOPE OF LICENCE Scope of Installation Installation, Configuration
SCOPE OF LICENCE The offered product have support from OEM for Unlimited updation for Patches and Bug fixes within support period, Unlimited upgradation of version within support period, NA
SCOPE OF LICENCE Number of Years upto which support is available from OEM for Updation (Patches and Bug fixes) 3
SCOPE OF LICENCE Number of Years upto which support is available from OEM for Upgradation of version 3
SCOPE OF LICENCE Training Options On-Site, Virtual, Training Material
SCOPE OF LICENCE No of days Training Provided 2

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates showing 3 years of govt/PSU supply

4

Financial statements demonstrating bidder viability

5

EMD deposit proof (₹30,000)

6

OEM authorization or manufacturer authorization

7

Technical bid documents and installation/commissioning plan

8

End User Certificate as per buyer format

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for digital forensic software tender in Chennai 2025?

Bidders must submit GST, PAN, EMD ₹30,000, OEM authorization, and 3-year govt/PSU supply experience. Include technical bid, installation plan, and End User Certificate; ensure OEM-certified installation and alignment with licence terms including subscription period and concurrent user limits.

What documents are required for Tamil Nadu police procurement?

Required documents include GST certificate, PAN, experience certificates showing 3-year govt/PSU supply, financial statements, EMD proof of ₹30,000, OEM authorization, technical compliance certificates, installation/commissioning plan, and End User Certificate in bidder format.

What are the licensing terms for the digital forensic software?

Licensing terms specify Type of Licence, Period of Subscription in years, renewal period in months, number of concurrent users, hosting/deployment option, installation scope, OEM support for patches and upgrades, and training days; 25% bid quantity variation is permitted.

What is the delivery location for installation?

Delivery and installation must occur at AO Cyber Crime Wing, 3rd Floor, Police Training College, Dr Natesan Salai, Ashok Nagar, Chennai 600083, Tamil Nadu, with OEM-certified personnel conducting setup and testing.

What are the eligibility criteria for OEM authorization?

Bidders must provide Manufacturer Authorization or OEM certification detailing name, designation, address, email, and phone. Installation and commissioning should be carried out by OEM-certified resources or authorized resellers.

What are the GST considerations in this tender?

GST will be reimbursed as actuals or at applicable rates, whichever is lower, subject to the quoted GST percentage. Bidder bears responsibility for correct GST applicability.

How is delivery time managed under the option clause?

Delivery time follows the original period; when the option clause increases quantity, additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What maintenance support is required post-purchase?

The contract requires OEM support for patches/bug fixes for a defined period and constraints on version upgrades; specify number of years of support in the licence terms and ensure training is provided.

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