Panchayat And Rural Development Department Madhya Pradesh All-in-One PC and Conferencing Equipment Tender Mandla 2026

Tender Overview

The Madhya Pradesh Panchayat And Rural Development Department invites bids for a bundled ICT procurement in Mandla, Madhya Pradesh. The package covers All in One PC (V2), Conference Speakerphone with Bluetooth, Television (V3), and Video Conferencing Camera/Web Camera (V2) with an estimated value of ₹1,348,000. Bidders should note the option to increase or decrease quantity by up to 25% at contract award and during currency, at contracted rates. A mandatory data sheet must accompany the bid, and offerings must maintain at least a 2-year government market life. The vendor must provide a functional service centre within the state or establish one within 30 days of award. The tender requires GST compliance, OEM authorizations, and evidence of prior government supply, with the possibility of GST reimbursement as per actuals. The procurement aims to equip rural development activities with integrated ICT and conferencing capabilities.

Technical Specifications & Requirements

• Product suite: All in One PC (V2), Conference Speakerphone with Bluetooth, Television (V3), Video Conferencing Camera/Web Camera (V2)
• OS: Factory preloaded with certification; ensure OS compliance and licensing
• Memory/Storage: RAM type and size; storage type and capacity to be provided per BOQ
• Display: Diagonal display size and panel technology; native resolution and brightness parameters may be requested
• Connectivity: Bluetooth version; ports number; wireless cascading; external microphone compatibility; PTZ, if applicable
• Power & Warranty: Power source, minimum warranty years; on-site comprehensive warranty terms; duration for repair/replacement during warranty
• Certification/Test: Lab type for conformity testing; data sheets to be supplied; OEM authorizations required
• Other: Online meeting platform compatibility; mandatory drivers/software supplied; minimum technical documentation submitted with bid

Terms & Eligibility

• Option clause: Order quantity may vary by up to 25% during contract and extended delivery periods
• Market life: Offered products must have at least 7 years residual market life; not declared end-of-life
• GST: Bidder bears applicable GST with reimbursement as per actuals or quoted rate
• Data sheets: Upload complete data sheet; any mismatch can lead to bid rejection
• Experience: Bidder or OEM must have supplied similar category products to government entities for at least 2 years prior to bid opening
• Service centers: Functional center in each consignee state; if not existing, to be established within 30 days of award
• Documents: GST registration, PAN, experience contracts, financials, EMD/submission documents, OEM authorizations