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Panchayat Raj Engineering A4 & Legal Size Multifunction Printer Tender Belgaum Karnataka 2026

Bid Publish Date

11-Jul-2026, 11:59 am

Bid End Date

21-Jul-2026, 12:00 pm

Location

BELAGAVI , KARNATAKA
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Progress

Issue11-Jul-2026, 11:59 am
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • Format: 25% quantity variation during and after contract at contracted rates
  • • Delivery address: GRAM PANCHAYAT KHANGAON, KHANGAON, BELAGAVI district
  • • EMD submission: DD payable to OFFICE OF THE EXECUTIVE ENGINEER P.R.E.DIVISION CHIKODI
  • • Drawings: Detailed Design Drawings must be submitted within 5 days of award for buyer approval
  • • On-site warranty and potential extended warranty; specifics not listed
  • • Connectivity and scanning features aligned with government MFPs; 2-sided printing emphasized
  • • Category: A4 and Legal Size Multifunction Printer (MFP); Q2 classification

Tender Overview

Panchayat Raj Engineering seeks bids for A4 and Legal Size Multifunction Printer (MFP) units to service the Rural Development and Panchayat Raj Department in Belgaum, Karnataka. The tender documents indicate a 25% quantity flex up/ down at contract award and during currency, with delivery timelines linked to order dates. Successful bidders must submit detailed design drawings within 5 days of award and secure approval before fabrication. The delivery address is GRAM PANCHAYAT KHANA-GOAN, KHANGAON, BELAGAVI district. This procurement emphasizes compatibility with on-site installation, 2-sided printing, and operator-friendly scanning.

Technical Specifications & Requirements

  • Product category: A4 and Legal Size Multifunction Printer (MFP) suitable for government use
  • Printing technology and performance: specification mentions laser/LED or inkjet MFP categories; minimum PPM/IPM speeds to be defined per ISO/IEC 24734 for A4 size in monochrome/colour as applicable
  • Duplexing & copying: Auto duplexing (2-sided) capability
  • Document handling: Original document feeder type for scanning/copying; multiple main paper trays
  • Connectivity: Standard connectivity options (USB, network) for government networks
  • Warranty: On-site warranty (in years) and any extended warranty details
  • Other: Fax availability, OS compatibility, and any required certifications or standards

Terms & Eligibility

  • Delivery terms: Delivery period may be extended via option clause; minimum delivery window implied by clause; actual delivery schedule to be derived from order timelines
  • EMD/PBG: EMD submission via Demand Draft is acceptable; DD payable to Office of the Executive Engineer PR E Division Chikodi; scanned DD proof required with bid; hardcopy due within 5 days of bid end/opening
  • Contract scope: Approved Detailed Design Drawings required prior to fabrication; delay in buyer approval may reset delivery period without LD
  • Address for delivery: GRAM PANCHAYAT KHANGAON, KHANGAON, TALUKA GOKAK, BELAGAVI, KARNATAKA
  • Option clause: Purchaser may adjust quantity up to ±25% at contracted rates during/after award
  • Submission docs: Typical submission includes GST, PAN, experience certs, financials, EMD proof, OEM authorizations, and technical compliance certificates

Key Specifications

    • Product category: A4 and Legal Size Multifunction Printer (MFP)
    • Printing technology: Not explicitly specified; categories include laser/LED and inkjet MFPs
    • Minimum print speed: ISO/IEC 24734 targets for A4 monochrome/color depending on technology
    • Duplexing: Auto duplexing printing/copier (2-sided feature) required
    • Document feeder: Original document feeder type for scanning/copying
    • Paper trays: Number of main paper trays not specified
    • Connectivity: Standard connectivity options (network/USB) implied

Terms & Conditions

  • Delivery period adjustable up to ±25% quantity with minimum 30 days increment.

  • Approval of Detailed Design Drawings within 5 days of award; drawings approval or list of modifications within 5 days.

  • Delivery/installation at GRAM PANCHAYAT KHANGAON, BELAGAVI district; LDs not specified but may be implied by drawing delays.

Important Clauses

Payment Terms

EMD via DD payable to PR E Division Chikodi; scanned DD proof required; hardcopy delivery within 5 days of bid end/opening.

Delivery Schedule

Delivery period linked to original/extended delivery timelines; option-based quantity changes may recalibrate schedule.

Penalties/Liquidated Damages

LD details not explicitly provided; delivery delays tied to approval and option clause may trigger schedule changes without LD.

Bidder Eligibility

  • Proven experience supplying MFPs to government bodies

  • Financial capability demonstrated by current statements

  • Authorized OEM representation or valid OEM authorization letters

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

A4 and Legal Size Multifunction Printer (MFP) (Q2)

Payment Timelines

Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

Belagavi

Delivery Pincodes

591201

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Rajendra Bhimanna Maigur591201,NEAR OLD RTO OFFICE N M ROAD CHIKODIBelagaviKarnataka591201115-

Authority Records

RURAL DEVELOPMENT AND PANCHAYAT RAJ DEPARTMENT

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Documents 4

GeM-Bidding-9590943.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information Printing Technology Inkjet
General Product Information Type of Printing Colour Or higher
General Product Information Availability of Fax No
General Product Information Operating System Compatibility Microsoft Windows, Linux, Mac OS
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54 Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) No, Yes Or higher
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Number of Main Paper Tray 1, 2, 3, 4 Or higher
Connectivity and Reliability Connectivity USB Port
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 1, 2, 3, 4 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar MFP supply projects

4

Financial statements demonstrating stability

5

EMD payment proof (DD) or online remittance

6

Technical bid documents and OEM authorization letters

7

Detailed Design Drawings submission and approval proof

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for the A4 and Legal Size MFP tender in Belgaum Karnataka?

Bidders must meet eligibility criteria including GST, PAN, and prior experience in government MFP supply. Submit EMD via DD payable to the PR E Division Chikodi, along with OEM authorizations and technical compliance documents. Include Detailed Design Drawings within 5 days of award and obtain Buyer approval before fabrication.

What documents are required for the Belgaum MFP procurement bid 2026?

Required documents include GST certificate, PAN, financial statements, experience certificates for similar MFP projects, EMD proof (DD), OEM authorization, and technical bid. Also prepare Detailed Design Drawings and ensure delivery address compliance to GRAM PANCHAYAT KHANGAON, Belagavi district.

What are the critical technical specifications for the MFP tender?

Expect specifications around auto duplexing, original document feeder type, network and USB connectivity, and minimum print speeds per ISO/IEC 24734 for A4. Printing technology category includes laser/LED or inkjet, with on-site warranty and potential extended warranty per terms.

When is the delivery deadline after award for the Belgaum MFP bid?

Delivery window is tied to the original delivery period plus potential extension via the quantity option clause. If drawings approval is delayed, the period may be refixed without LD; ensure approvals within 5 days to avoid schedule pressure.

What are the EMD payment specifics for this procurement?

EMD can be submitted as a Demand Draft in favor of Office of the Executive Engineer PR Division Chikodi. Bidder must upload scanned DD proof with bid and send the hard copy within 5 days of bid end/opening as per ATC terms.

What is the scope of the option clause in this tender?

Purchaser may increase or decrease the quantity up to 25% at contracted rates during award and during currency. Delivery schedule adjusts based on the formula: (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days.

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