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Rajiv Gandhi Centre for Biotechnology Desktop Computer Tender Thiruvananthapuram Kerala - High End PC with TPM & Preloaded OS 2026

Bid Publish Date

07-Jan-2026, 11:01 am

Bid End Date

12-Jan-2026, 11:00 am

Location

THIRUVANANTHAPURAM , KERALA

Progress

Issue07-Jan-2026, 11:01 am
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • TPM-enabled motherboard required for high end desktop configuration
  • • Factory pre-loaded OS specified; ensure OEM license terms documented
  • • RAM capacity and primary/secondary storage details must be clearly stated
  • • Monitor availability and panel type must be specified if included
  • • End User Certificate may be required in buyer format
  • • Delivery quantity flexibility up to 25% with extended delivery timing formula
  • • 3 years government experience; 7 years residual market life requirement
  • • Data sheet alignment critical to prevent bid rejection
  • • GST applicability to be self-checked by bidder; reimbursement per actuals or quoted rate
  • • On-site OEM warranty coverage to be clearly defined

Tender Overview

Organization: Rajiv Gandhi Centre for Biotechnology (RGCB), under the Department of Biotechnology (DBT), seeks high end desktop computers for delivery to Thiruvananthapuram, Kerala 695011. The procurement specifies core components: processor options (base and higher), TPM-enabled motherboard, factory pre-loaded OS, RAM capacity, primary and secondary storage, optional monitor, panel type and screen size, plus on-site OEM warranty. Estimated value is not disclosed; bidders must accommodate a potential 25% quantity variation during and after contract award. The address for delivery and installation is RGCB Stores, Cheruvakkal, Akkulam. This tender emphasizes compatibility with government procurement norms and market-life requirements, with an explicit emphasis on non-obsolescence and OEM documentation alignment.

Technical Specifications & Requirements

  • Product category: High end desktop computer (Q2) with listed components
  • Categories covered: PROCESSOR (Base and Higher numbers), MOTHERBOARD (TPM), OPERATING SYSTEM (Factory pre-loaded), MEMORY (RAM in GB), STORAGE (Primary and Secondary capacities), MONITOR (availability, panel type, size in CM), WARRANTY (On Site OEM warranty in years)
  • Data sheet requirement: Upload Data Sheet with bid; ensure alignment with offered specifications
  • Delivery scope: Installation and commissioning at RGCB Stores, Thiruvananthapuram
  • Experience requirement: Minimum 3 years manufacturing/suppling to government bodies; OEM backed
  • Quality/obsolescence: Product must have at least 7 years residual market life; not end-of-life before bid opening
  • GST: Bidder to account for applicable GST; reimbursement as per actuals or applicable rate, max quoted rate
  • Documentation: End User Certificate when requested by buyer; GST and PAN, financials, and relevant contracts
  • BOQ: No items listed; indicates generic continues in terms

Terms, Conditions & Eligibility

  • Delivery clause: Option to increase/decrease quantity up to 25%; delivery timeline recalculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
  • Delivery location: The Senior Chief Manager (Stores), RGCB-BIC, Cheruvakkal, Akkulam, Thiruvananthapuram 695011
  • Financial standing: Bidder must not be in liquidation or court receivership; upload an undertaking to this effect
  • Experience: Bidder or OEM must have supplied similar products to Central/State Govt/PSU for 3 years prior to bid opening; provide copies of contracts
  • End User Certificate: Provided on buyer’s standard format if requested
  • Data Sheet alignment: Product data sheet must match bid specifications; mismatches can lead to rejection
  • GST responsibility: Bidder bears GST; reimbursement as per actuals or applicable rate, up to quoted GST
  • Warranty/Support: On-site OEM warranty terms to be specified in the bid
  • Non-obsolescence: Offered products must not be obsolete within the next 7 years of market life

Key Specifications

  • Processor: Base and Higher Processor Numbers clearly specified

  • Motherboard: TPM module present, compatible with OS license

  • Operating System: Factory pre-loaded with licensed OS

  • RAM: Total capacity in GB and type (e.g., DDR4/DDR5) clearly stated

  • Storage: Primary capacity in GB; secondary storage availability and capacity must be specified

  • Monitor: Availability must be declared; panel type and screen size in CM

  • Warranty: On-site OEM warranty period in years

Terms & Conditions

  • Delivery quantity may vary by 25% with adjusted delivery period and minimum 30 days

  • End User Certificate may be required in the buyer's standard format

  • Data sheet must match bid specifications to avoid rejection

  • 3 years government sector experience; 7 years market life requirement

  • GST responsibility remains with bidder; reimbursement as actuals or lower quoted rate

  • On-site OEM warranty to be provided; details to be specified in bid

Important Clauses

Payment Terms

GST payable by bidder; reimbursement as per actuals or applicable rate; no fixed threshold specified

Delivery Schedule

Delivery may be scaled by 25%; timing recalculated; minimum 30 days; installation at RGCB Stores Thiruvananthapuram

Penalties/Liquidated Damages

Not explicitly stated; performance penalties to be interpreted from option clause and delivery schedule

Bidder Eligibility

  • 3 years of government/PSU supply experience for similar desktop systems

  • No liquidation or bankruptcy status; undertaking required

  • Offered product must have at least 7 years residual market life

  • OEM authorization or consistent resale rights for government procurement

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor make with Minimum 6 USB Port
PROCESSOR Base Processor Number AMD Ryzen 7 5700G, Intel Core i7 12700, NA for Higher Processor Or higher
PROCESSOR Higher Processor Number NA for Base Processor, AMD Ryzen 7 PRO 5750G, AMD Ryzen 7 8700GE, AMD Ryzen 7 PRO 8700GE, AMD Ryzen 7 8700G, AMD Ryzen 7 PRO 8700G, AMD Ryzen 9 PRO 7945, AMD Ryzen 9 7900X3D, AMD Ryzen 9 7950X3D Or higher
MOTHERBOARD Trusted Platform Module Discrete TPM 2.0
OPERATING SYSTEM Factory Pre-loaded Operating System Linux
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be Installed in the System) 32, 64 Or higher
STORAGE Primary Storage Capacity (in GB) 1024, 2048 Or higher
STORAGE Availability of Secondary Storage No Secondary Storage Or higher
STORAGE Secondary Storage Capacity (in GB) 0.0 Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Panel Type Twisted Nematic (TN)
Monitor Screen Size (in CMs) 48.26 - 53 (19.0" - 20.87")
WARRANTY On Site OEM Warranty (In year) 5 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing government/PSU supply in last 3 years

4

Financial statements or balance sheet demonstrating financial stability

5

End User Certificate (when requested by buyer)

6

OEM authorization letter or dealer/distributor authorization

7

Data Sheet of offered product matching bid specifications

8

Bid submission undertaking for non-liquidation status

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for the desktop computer tender in Thiruvananthapuram RGCB 2026?

Bidders must submit GST, PAN, financials, and experience certificates showing government/PSU contracts over the last 3 years. Include OEM authorization, data sheets matching bid specs, and an End User Certificate if requested. Prepare on-site installation plan and confirm 25% quantity variation rights in delivery terms.

What documents are required for RGCB high end PC procurement in Kerala?

Required documents include GST registration, PAN, audited financial statements, experience contracts with Central/State GOVTs, OEM authorization, data sheets that match bid parameters, and End User Certificate when requested. Include 3 years government supply evidence and 7 years market life confirmation.

What are the technical specifications for RGCB desktop PCs in this tender?

Key specs include Base and Higher Processor Numbers, TPM-enabled motherboard, factory pre-loaded OS, RAM capacity in GB, Primary and Secondary storage capacities, and optional monitor details with panel type and screen size. Ensure data sheet alignment with bid and on-site warranty terms.

What is the delivery timeline and quantity variation for this RGCB bid?

The purchaser can increase/decrease quantity up to 25%; delivery period is recalculated as (Increased ÷ Original) × Original period, with a minimum of 30 days; delivery occurs to RGCB Stores in Thiruvananthapuram.

What are the eligibility criteria for bidders on RGCB procurement in Kerala 2026?

Bidders must show three years of government/PSU supply of similar desktops, maintain non-liquidation status, provide an undetaking, and demonstrate 7 years of residual market life for offered products; OEM authorization is required if not directly manufacturing.

What is the role of data sheets in RGCB desktop tender submissions?

Data sheets are mandatory; they must match the offered product specifications. Any mismatch can lead to bid rejection. Include processor, RAM, storage details, TPM, OS license, warranty terms, and monitor specifications if included.

What are the GST and payment considerations for RGCB procurement in Kerala?

Bidder bears GST; reimbursement will be as per actuals or the applicable rate, whichever is lower, capped at the quoted GST. Payment terms beyond this are not specified in the tender; ensure clarity in the financial bid for post-award settlement.

What is the required warranty coverage for RGCB desktops purchased under this tender?

The tender requires an On Site OEM warranty; specify duration (in years) and coverage scope in the bid. Ensure service response times, on-site hardware replacement, and spares availability are clearly defined within the warranty terms.

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