GEM

Office Of Dg (aero) Fixed Computer Workstation Procurement DRDO 2025 - Data Sheet, MA Authorization, PBG/FDR

Bid Publish Date

25-Nov-2025, 3:18 pm

Bid End Date

23-Dec-2025, 2:00 pm

Location

BANGALORE , KARNATAKA

Latest Corrigendum Available

Progress

Issue25-Nov-2025, 3:18 pm
Corrigendum16-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

10

Category

Fixed Computer Workstation

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit OEM/Manufacturer Authorization requirement with full contact details
  • • 3 years residual market life requirement to avoid end-of-life products
  • • Non-return policy for faulty hard disks under security policy
  • • EMD/PBG with GeM provisions; FDR allowed and must be endorsed to bidder’s account
  • • Data Sheet must be uploaded and must match product specifications
  • • Contract termination conditions including delivery failure and misrepresentation

Categories 1

ELECTRONIC COMPUTATIONAL DEVICE

Tender Overview

Organization: Office Of Dg (aero), under the Department Of Defence Research & Development. Procurement: Fixed Computer Workstations (Q2 category). Location: Not specified. Estimated value: Not disclosed. Quantity: Not disclosed. Key differentiator is strict data sheet verification and lifecycle policy guidance, plus mandatory OEM authorization and security-compliant tender terms.

Technical Specifications & Requirements

  • Product/Service: Fixed Computer Workstation (no BOQ items available).
  • Documentation: Upload Data Sheet with bid; ensure parameters match offered configuration.
  • Lifecycle: Products must have at least 3 years residual market life and must not be End-Of-Life before then.
  • Security Policy: Faulty HDDs will not be returned under warranty replacement.
  • Authorization: OEM Authorization/Form required from authorised distributors with full contact details.
  • Contract terms: Buyer may terminate for non-delivery, misrepresentation, bankruptcy, or other material breach.
  • Security deposits: EMD/PBG options include submission as per GeM terms; Fixed Deposit Receipt allowed with endorsements; scanned FDR copy to be uploaded.
  • Delivery/Performance: Delivery schedule not explicitly stated; contract allows termination for failure to deliver or replace defective materials promptly.
  • Quality/Compliance: Data Sheet mismatch can lead to bid rejection.

Terms, Conditions & Eligibility

  • Financial standing: Bidder must not be under liquidation or bankruptcy; upload a supporting undertaking.
  • Product lifecycle: Offered products must have at least 3 years residual market life; no obsolete items.
  • Documentation: Data Sheet; Manufacturer Authorization; OEM details (name, designation, address, email, phone).
  • HDD policy: Non-return of faulty HDDs under warranty.
  • Security: EMD/PBG per GeM; FDR option allowed; upload scanned FDR copy if used.
  • Contract risk: Termination rights reserved for non-compliance or insolvency.

Key Specifications

  • Fixed Computer Workstation

  • Minimum 3 years residual market life

  • Data Sheet uploaded and matched to product

  • HDD non-return policy during warranty replacement

  • OEM Authorization/ distributor details required

  • FDR acceptable in lieu of PBG with proper endorsement

  • Delivery timeline not explicitly stated; breach triggers contract termination

Terms & Conditions

  • Financial standing: no liquidation or bankruptcy; undertakings required

  • Lifecycle: product must not be end-of-life within 3 years

  • Security deposits: EMD/PBG, FDR option allowed with endorsement

  • Documentation: mandatory Data Sheet and OEM authorization

  • HDD policy: faulty drives not returned

  • Termination: for non-delivery, misrepresentation, insolvency

Important Clauses

Payment Terms

EMD/PBG as per GeM terms; FDR alternative allowed with endorsement; no specific timeline disclosed

Delivery Schedule

Delivery period not specified; contract may terminate for failure to deliver or replace defective materials promptly

Penalties/Liquidated Damages

Termination rights exist for material breach, non-delivery, or misrepresentation; no explicit LD rate provided

Bidder Eligibility

  • Not under liquidation or bankruptcy

  • Offer must meet 3 years residual market life for products

  • Submit Data Sheet with bid and OEM authorization

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Required Documents

1

GST registration certificate

2

PAN card

3

Data Sheet of offered workstation

4

Manufacturer Authorization/ OEM authorization form

5

Experience certificates (if any related to similar procurements)

6

Financial statements (audited, if available)

7

EMD submission proof or equivalent PBG/FDR

8

Notarized undertaking of no liquidation or bankruptcy

Corrigendum Updates

1 Update
#1

Update

16-Dec-2025

Extended Deadline

23-Dec-2025, 2:00 pm

Opening Date

23-Dec-2025, 2:30 pm

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for fixed computer workstation tender in India with OEM authorization

To bid, provide Data Sheet matching offered configuration, submit OEM authorization details, ensure product has ≥3 years residual market life, and attach EMD/PBG or FDR as per GeM rules. Include undertaking of financial standing and non-liquidation statement. Ensure HDD non-return policy considerations are acknowledged.

What documents are required for fixed workstation procurement in DRDO context

Required documents include GST certificate, PAN, Data Sheet, Manufacturer Authorization, experience certificates, financial statements, and EMD proof. If using FDR, upload endorsed copy and scanned FDR. All documents must align with bid technicals and security policy terms.

What are the data sheet and product life requirements for this tender

Bidders must upload a Data Sheet that precisely mirrors the offered workstation specifications. The product must have at least 3 years residual market life and must not be End-Of-Life before that period, ensuring long-term supply and compatibility with DRDO needs.

What is the HDD policy for warranty replacements in this tender

According to the security policy, faulty hard disks from servers or desktops will not be returned to the OEM/supplier for warranty replacement. Bidders should plan replacement logistics accordingly and consider spares and on-site support in their offering.

What are the termination conditions for non-delivery in this procurement

The buyer may terminate the contract if the seller fails to deliver within the stipulated period, cannot replace/recover defective materials promptly, or becomes bankrupt, loses assets, or misrepresents facts. This provides strong protection against delivery risk.

What constitutes OEM Authorization for this fixed workstation bid

Submit a formal Manufacturer Authorization with OEM name, contact details, and authorization scope. If using an authorized distributor, include distributor details, email, phone, and address to establish legitimacy and enable verification.

How is security deposit handled for this GeM tender

Bid security may be provided as EMD or PBG; Fixed Deposit Receipt is allowed if endorsed to the bidder’s name and pledged to the seller’s account. Upload a scanned FDR copy in place of PBG as proof of security, ensuring compliance with GeM GTC.

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