Bharat Petroleum Corporation Ltd Event Management Tender Mumbai Maharashtra 2026 – ISI/N/A Standards and 24.06.2026 Scope

Tender Overview

Bharat Petroleum Corporation Ltd seeks end-to-end Event Management Services in Mumbai, Maharashtra for a tentative event on 24.06.2026 at a hotel venue. The scope includes Event Setup & Branding, Welcome Kits, Cultural Entertainment, Photography & Videography, plus comprehensive manpower, logistics, and on-site supervision. Deliverables cover stage branding, LED Wall (30 x 9, 2.9 MM), audio-visual equipment, and on-site post-event teardown. The winning bidder must coordinate with the Officer-in-Charge to install and remove branding materials, manage participant kits, and arrange a gala-night live band. Uniquely, the schedule, exact venue, and some material quantities are to be confirmed post-award, requiring flexibility and rapid mobilization.

Technical Specifications & Requirements

• Stage 30 x 20 x 1 (Height) with Carpet; Stage setup & branding creative/theme; Skirting 3 Sides in White Flex Frame - 70 x 1; Podium with branding; LED Wall 30 x 9 - 2.9 MM; Video switcher, cabling, LED processor; Laptops: 4; LED Comfort Monitor 42" for Stage: 2; Sound system: 2 Tops 2 Base + 2 delay; Digital mixer; Lapel mics: 4; Gooseneck mics for podium: 2; Cordless handheld mics: 8; Lights: LED Warm COB (10), Sharpy (6), Blinder (8), LED RGB (20), T Truss (4), Dimmer packs with Avolite control board; Light mixer; Stage accessories.
• This scope implies required capabilities in brand integration, AV rigging, live sound and lighting for a comprehensive gala-night program.

Terms, Conditions & Eligibility

• EMD not disclosed; bidder to verify with BPCL during procurement process.
• Require readiness to execute a complete event management plan on short lead time, with on-site supervision and post-event deliverables within agreed timelines.
• Deliverables include complete branding installation, participant materials, and a cultural entertainment program with a live band (4-5 musicians) and a regional showcase.
• Documentation package should prove capability for large-scale branding deployments, professional photography and videography, and post-event media deliverables in required digital format.
• Payment terms, penalties, and warranties are to be aligned with BPCL standard terms in the final SOW; ensure compliance with hotel venue coordination and security requirements.