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National Gallery Of Modern Art NGMA New Delhi Event Management Tender 2026 - End-to-End 3-Day Exhibition & Theme Based Event Compliance

Bid Publish Date

06-Jul-2026, 11:15 am

Bid End Date

16-Jul-2026, 4:00 pm

EMD

₹2,00,000

Location

CENTRAL DELHI , DELHI
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Progress

Issue06-Jul-2026, 11:15 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

DEVELOPMENT

Tender Overview

Organization: National Gallery Of Modern Art (NGMA) New Delhi. Product/Service: End-to-end Event Management Service for a three-day, theme-based exhibition/participation/event at NGMA premises. Estimated value not disclosed; EMD: ₹2,00,000. Location: New Delhi, Delhi. Scope includes complete activity execution, venue development, and participant arrangements. Differentiator: Integrated, on-site management from concept to completion, including venue setup and experiential elements for a government-backed cultural event. Unique aspect: Buyer terms authorize scope adjustments up to 25% during contract, with consent for lump-sum services.

Technical Specifications & Requirements

  • Scope: End-to-end event management for a three-day program at NGMA New Delhi, including concept, planning, production, on-site supervision, and post-event wrap.
  • Contract Type: Lump-sum service contract; quantity/duration may increase by up to 25% during issuance and execution as per Buyer Added Terms.
  • EMD: ₹2,00,000 to be submitted with bid.
  • BOQ: No items listed; no BOQ data provided.
  • ATC/Documentation: Buyer uploaded an ATC document; bidders should review for any specific compliance or certificates.
  • Standards/Compliance: Not specified; bidders must align with NGMA procurement practices and ATC requirements.

Terms, Conditions & Eligibility

  • EMD: ₹2,00,000 required; payment method per tender rules.
  • Scope Change: Up to 25% increase in contract quantity/duration possible at issuance and execution.
  • Delivery/Execution Window: Three-day event; precise dates not provided; bidders should plan for full on-site presence during the three days.
  • Documentation: Review and comply with Buyer Added Terms; ATC document is uploaded.
  • BOQ: Not available; bidders must prepare a comprehensive lump-sum proposal covering all activities.
  • Eligibility: Bidders must adhere to the Buyer Added Terms and demonstrate capability for end-to-end event management at a national gallery venue.

Key Specifications

    • EMD amount: ₹2,00,000 (to be submitted with bid)
    • Contract type: Lump-sum-based service contract for full event management
    • Scope: End-to-end management of a three-day theme-based event, including venue development and participation arrangements
    • Quantity/Duration flexibility: Up to 25% increase allowed during contract issuance and execution
    • BOQ: Not available; no line-item quantities released

Terms & Conditions

  • Key Term 1: EMD of ₹2,00,000 must accompany bid submission

  • Key Term 2: 25% scope/duration adjustment permitted per Buyer terms

  • Key Term 3: End-to-end three-day event management at NGMA New Delhi; ATC document applies

Important Clauses

Payment Terms

Not explicitly detailed beyond EMD; bidders should await ATC for payment milestones and invoicing terms per NGMA procurement norms.

Delivery Schedule

Three-day on-site event window; exact dates not specified in data; bidders must confirm schedule with NGMA during bid submission.

Penalties/Liquidated Damages

No LD details provided in data; bidders should reference ATC and final contract to determine any penalties for non-performance.

Bidder Eligibility

  • Demonstrated experience in end-to-end event management for cultural or gallery-scale exhibitions

  • Ability to manage venue development, participant coordination, and on-site operations for a three-day program

  • Compliance with NGO/government procurement processes and possession of required registrations

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Events; Conceptualization and Planning, Participation arrangements, Complete Execution of Activity, Venue Development; Buyer premise; Three day

Authority Records

MINISTRY OF CULTURE

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Documents 5

GeM-Bidding-9550687.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates from past event management projects

4

Financial statements (last 2-3 years)

5

EMD submission proof (₹2,00,000)

6

Technical bid document

7

OEM authorizations or endorsements (if applicable)

8

ATC compliance documents (Buyer uploaded)

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for the NGMA New Delhi event management tender 2026?

Bidders should submit the lump-sum proposal along with ₹2,00,000 EMD, review the ATC document, and comply with the Buyer Added Terms. Ensure end-to-end capability for a three-day venue setup, program execution, and participant coordination at NGMA New Delhi.

What documents are required for NGMA event tender submission in Delhi 2026?

Required documents include GST registration, PAN, financial statements, prior event management experience certificates, EMD submission proof, technical bid, and any OEM authorizations if applicable. Review ATC for additional bidder-specific documents and formats.

What are the technical specifications for the three-day NGMA event management tender Delhi?

Scope covers concept, planning, production, on-site supervision, and venue development for a three-day program. No itemized BOQ; bids must present a comprehensive lump-sum plan addressing logistics, décor, staging, invitations, and participant management at NGMA New Delhi.

When is the delivery window for the NGMA New Delhi event management bid 2026?

The event window is a three-day on-site engagement. Precise dates are not provided in the data; bidders must confirm exact dates and pre-event setup schedules with NGMA during bid submission.

What are the payment terms for NGMA event management supply contract 2026?

Payment terms are not fully detailed here; bidders should refer to the final contract and ATC for milestones, invoicing, and settlement timelines after approval of deliverables by NGMA New Delhi.

What eligibility criteria are required for NGMA event tender in New Delhi 2026?

Eligible bidders must demonstrate end-to-end event management capability for cultural venues, provide relevant experience certificates, and comply with the Buyer Added Terms including the 25% scope variation provision and EMD submission.

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