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GEM

Director, Teachers Education & SCERT Odisha MFP Printer & High End Laptop Tender Bhubaneswar Odisha 2026 ISO/IEC 24734

Bid Publish Date

03-Jul-2026, 8:09 pm

Bid End Date

13-Jul-2026, 9:00 pm

Location

KHORDHA , ODISHA
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Progress

Issue03-Jul-2026, 8:09 pm
AwardPending
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Quantity

10

Category

High End Laptop - Notebook

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Authorized Seller requirement for imported products with Indian after-sales support
  • • Delivery quantity variation up to 25% during contract at contracted rates
  • • On-site and extended warranty provisions required for printers and laptops
  • • ISO/IEC 24734 speeds referenced for A4 printing (monochrome/color, laser/inkjet)
  • • Auto duplex printing/copying capability must be present
  • • Original Document Feeder Type and main paper tray specifications required
  • • No BOQ items listed; emphasis on technical specs and service commitments

Categories 3

LAPTOP MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

The procurement is led by the Director, Teachers Education & SCERT, Odisha for Khordha, Odisha. The scope covers A4 and Legal Size Multifunction Printer (MFP) devices and High End Laptop units under the Odisha School and Mass Education Department. Estimated value and EMD are not disclosed; however, the contract contemplates a 25% quantity variation at the time of award and during the currency of the contract. On-site warranty and extended warranty terms are required, with OEM after-sales support obligations for imported products. The unique clause ensures flexibility in delivery against fluctuating demand within contracted rates, making the bid responsive to changing requirements.

Technical Specifications & Requirements

  • Product category includes A4 and Legal Size Multifunction Printer (MFP) and High End Laptop under Q2 priority.
  • Printing performance metrics reference ISO/IEC 24734 for A4 sizing with separate requirements for monochrome and colour outputs; speeds to be provided per the standard for laser/LED and inkjet MFPs.
  • Feature expectations include Auto Duplexing for printing/copying, and Original Document Feeder Type for scanning/copying tasks.
  • Paper handling includes Number of Main Paper Trays and connectivity options; on-site warranty and extended warranty demands are explicit; OS pre-loads, RAM, display, and storage specs are to be defined.
  • Additional requirements mention OEM authorization for imported products with India-based after-sales support, and a mandatory OEM certificate.
  • The BOQ lists zero items, indicating a broad, specification-driven procurement with emphasis on device capabilities and service commitments.

Terms, Conditions & Eligibility

  • EMD and exact financials are not published; bidders should anticipate standard security deposits per vendor terms.
  • Quantity variation clause allows up to 25% increase/decrease at award and during contract, with delivery period recalculated accordingly.
  • OEM/Authorized Seller requirement for imported products; registered office in India for after-sales support must be provided.
  • Compliance with the buyer-added terms on delivery timelines, warranty stature, and post-warranty support is mandatory; bidders must align with the 25% variation and delivery extension logic.

Key Specifications

    • Product category: A4 and Legal Size Multifunction Printer (MFP)
    • Product category: High End Laptop
    • Printing standard reference: ISO/IEC 24734 (A4) for monochrome/color; speeds to be specified
    • Duplex feature: Auto Duplexing capable for both printing and copying
    • Document feeder: Original Document Feeder Type for scanning/copying
    • Paper handling: Number of Main Paper Tray and connectivity details
    • Warranty: On Site Warranty (in years) and Extended Warranty (in years) over standard
    • OEM/Importer: Authorized Seller in India with registered Indian office for after-sales support
    • OS/Hardware: Factory pre-loaded OS, RAM (GB), Display size (cm), Storage (GB)

Terms & Conditions

  • 25% quantity variation allowed during award and currency; delivery timelines recalculated accordingly

  • Imported products require Indian-based OEM/authorized seller with service office

  • On-site and extended warranty obligations essential; installation and after-sales support

  • ISO/IEC 24734-based performance data to be provided for printing speeds

  • No BOQ items; emphasis on fulfilling technical, warranty, and service criteria

Important Clauses

Payment Terms

Not detailed in data; bidders should expect standard procurement terms with performance-based payment alignment

Delivery Schedule

Delivery period computed from last date of original delivery order; option clause may extend delivery time as specified

Penalties/Liquidated Damages

Not explicitly listed; implied LD clauses may apply for late delivery or non-performance per contract terms

Bidder Eligibility

  • Eligibility to supply A4/MFP printers and high-end laptops to government departments

  • Compliance with OEM authorization for imported devices and Indian after-sales support

  • Ability to accommodate up to 25% quantity variation with contracted pricing

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

A4 and Legal Size Multifunction Printer (MFP) (Q2) , High End Laptop - Notebook (Q2)

Authority Records

SCHOOL AND MASS EDUCATION DEPARTMENT

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Documents 6

GeM-Bidding-9546226.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Monochrome (Black), Colour Or higher
General Product Information Availability of Fax No
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Number of Main Paper Tray 1, 2, 3, 4 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port, Wi-Fi
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 0, 1, 2, 3, 4 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar procurement

4

Financial statements or turnover proof

5

EMD submission proof (if applicable)

6

OEM authorization letter (for imported products)

7

Technical compliance certificates and after-sales support commitments

8

Factory/authorized service center details for India

9

Product specifications document aligning with ISO/IEC 24734

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for printers tender in Khordha Odisha 2026

Bidders should prepare OEM authorization for imported MFPs, provide Indian service address, and submit technical specifications aligned with ISO/IEC 24734. Include on-site and extended warranty plans, and be ready for a 25% quantity variation. Ensure GST, PAN, financials, and experience certificates are ready with the bid.

What documents are required for Odisha printers bid 2026

Required documents include GST certificate, PAN card, experience certificates for similar procurements, financial statements, EMD proof, OEM authorization for imported devices, technical compliance certificates, and details of after-sales support centers in India.

What are the technical specifications for A4 MFP printers in Odisha tender

Tenders demand A4/Legal size MFP capabilities with auto duplexing, ISO/IEC 24734 speed metrics for monochrome/color, document feeder type, main paper trays, connectivity options, and on-site plus extended warranty terms; OS pre-loads and RAM/storage specs may also be required.

When is delivery deadline for Odisha printer and laptop bid 2026

Delivery schedule is tied to the last date of the original delivery order; option quantities may extend timeframes using the specified calculation, with a minimum 30-day extension rule if applicable.

What are the EMD requirements for this Odisha procurement

EMD details are not disclosed in the data; bidders should monitor official terms and prepare security deposit as per bid terms, ensuring compliance with procurement guidelines and government payment norms.

Which standards and warranty terms apply to imported devices in Odisha bid

Imported devices require an India-based OEM/authorized seller, with post-sales support; on-site warranty in years and an extended warranty for additional years must be provided, aligned with contract terms.

How to verify eligibility for Odisha education printer procurement

Eligibility requires proven experience in supplying government-grade printers and laptops, OEM authorization for imported items, GST/PAN registration, and demonstrable financial capacity; ensure ISO/IEC 24734 compatibility and service network readiness.

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