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Indian Army A4 & Legal Size MFPs and High End Desktop Computers Tender 2026 - Q2 Specifications, EMD ₹387512

Bid Publish Date

03-Jul-2026, 9:15 am

Bid End Date

14-Jul-2026, 10:00 am

EMD

₹3,87,512

Location

BAREILLY , UTTAR PRADESH
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Progress

Issue03-Jul-2026, 9:15 am
AwardPending
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Quantity

62

Category

High End Desktop Computer

Bid Type

Two Packet Bid

Key Highlights

  • • Unique requirement for A4 and Legal Size MFPs and High End Desktop Computers (Q2) for Indian Army procurement
  • • EMD amount specified: ₹387,512; data sheet alignment and OEM authorization mandatory
  • • Option clause allows ±25% quantity variation during and after contract, with calculated extended delivery period
  • • GST handling clarified: bidder to determine GST; reimbursement capped by actuals or quoted rate
  • • Malicious code certificate and Manufacturer Authorization required for bidders
  • • On-site OEM warranty with possible extended warranty; performance and delivery terms tied to Data Sheet accuracy

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

Indian Army (Department Of Military Affairs) seeks procurement of A4 and Legal Size Multifunction Printer (MFP) units and High End Desktop Computers (Q2). The bid includes an EMD of ₹387,512 and requires data sheets, GST/PAN documentation, and OEM authorizations. No explicit delivery timeline is stated; bid terms allow quantity adjustments up to ±25% during and after contract, with delivery calculations based on the original quantity. This procurement targets advanced imaging, scanning, and processing capabilities aligned to defense needs, with emphasis on on-site warranty and extended warranty options. The opportunity emphasizes compliance with vendor prerequisites and data-sheet verification for technical parity.

The tender highlights the need for hardware matching high-security, reliability, and interoperability standards, with mandatory, documented proof of technical specifications and anti-malware assurances. The absence of BOQ items indicates a flexible, multi-line supply requirement rather than a single fixed-quantity buy. This tender requires bidders to submit rigorous documentation and to ensure GST compliance is accurate at quote time, while maintaining financial standing throughout the bidding process.

Technical Specifications & Requirements

  • Category: General Product Information; Printing Technology; Printing Performance; Duplexing & Copying Features; Scanning Capabilities; Document & Paper Handling; Connectivity; Duty Cycle; Certification & Warranty.
  • Key capabilities include: two-sided printing, scanning with ADF, multiple paper trays with specified main tray capacity, Total Main Paper Tray Capacity and Bypass Tray Capacity at 75 GSM, diverse USB/HDMI/DP ports, optional monitor, and on-site warranty with potential extended warranty. Specifications reference ISO/IEC 24734 performance metrics and on-site OEM warranty terms.
  • Other core attributes include processor, motherboard expansion, TPM, RAM, storage, bays, cabinet features, and essential connectivity. Precise model-level requirements are to be validated via the Data Sheet attached to the bid.

Terms, Conditions & Eligibility

  • EMD: ₹387,512 required with bid submission; payment terms aligned to contract execution.
  • Delivery: Option clause permits ±25% quantity variation; delivery period calculations reference original quantity and extendable per terms.
  • Documentation: Mandatory PAN, GSTIN, cancelled cheque, EFT mandate; data sheet alignment with offered products; Malicious Code Certificate; Manufacturer Authorization for authorized distributors.
  • GST: Bidder to determine applicable GST; reimbursement as per actual rates, capped by quoted GST percentage.
  • Warranty: On-site OEM warranty with potential extended warranty; penalties/LDs may apply for non-conformance.
  • Compliance: Ensure data sheet and technical parameters match; non-conformance risks bid rejection.

Key Specifications

  • A4 and Legal Size Multifunction Printer (MFP) with scanning, fax availability (if applicable), and duplexing

  • High End Desktop Computers (Q2) with required RAM, storage, TPM, PCIe slots, and base processor specifications

  • Minimum ISO/IEC 24734 performance references for print speeds (monochrome/color as applicable)

  • On-site OEM warranty with potential extended warranty terms

  • Data Sheet must precisely match offered hardware and software parameters

Terms & Conditions

  • EMD of ₹387,512; payment and vendor financial standing verification

  • ±25% quantity variation with extension rules; delivery timeline anchored to original quantity

  • Documentation including GST, PAN, data sheets, OEM authorization, and Malicious Code Certificate

Important Clauses

Payment Terms

EMD of ₹387,512; GST handling as per actuals; payment terms aligned with contract milestones

Delivery Schedule

Option clause allows quantity changes up to 25%; delivery period recalculated per formula with minimum 30 days

Penalties/Liquidated Damages

LDs may apply for non-conformance or delayed delivery; specifics to be defined in contract

Bidder Eligibility

  • No liquidation, court receivership, or bankruptcy proceedings

  • Demonstrated ability to supply defense-grade IT hardware and peripherals

  • Compliance with OEM authorization and Malicious Code Certificate requirements

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

A4 and Legal Size Multifunction Printer (MFP) (Q2) , High End Desktop Computer (Q2)

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY

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Documents 4

GeM-Bidding-9448026.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Monochrome (Black), Colour Or higher
General Product Information Availability of Fax Yes
General Product Information Operating System Compatibility Microsoft Windows, Linux, Mac OS, Microsoft Windows Server
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Capabilities Maximum Scan Area (Platen/ADF) A4 and Legal Or higher
Scanning Capabilities Scan To Functions Folder, Email, Scan to Local Computer
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Feeder Capacity (Number of Sheets) (For Scanning and Copying) 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher
Document and Paper Handling Number of Main Paper Tray 1, 2, 3, 4 Or higher
Document and Paper Handling Total Main Paper Tray Combined Capacity (Number) at 75 GSM 201 to 300, 301 to 400, 401 to 500, 501 to 1000, 1001 to 2000, 2001 to 3000 Or higher
Document and Paper Handling Bypass Tray Facility Yes Or higher
Document and Paper Handling Bypass Tray Capacity at 75 GSM 100 to 149, 150 to 199, 200 to 249, 250 to 299, 300 to 349, 350 to 399, 400 to 449, 450 to 499, 500 to 549 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port, Wi-Fi
Connectivity and Reliability Duty Cycle (Number of Prints/Month) 80,000 to 99,999, 1,00,000 to 1,19,999, 1,20,000 to 1,49,999, 1,50,000 to 1,99,999, 2,00,000 to 2,49,999, 2,50,000 to 2,99,999, 3,00,000 to 3,49,999, 3,50,000 to 3,99,999, 4,00,000 to 4,49,999, 4,50,000 to 4,99,999 Or higher
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 4 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (defense/large-scale IT hardware preferred)

4

Financial statements (as requested by T&C)

5

EMD/Security deposit receipt

6

Technical Data Sheet for offered products

7

OEM authorization / manufacturer authorization (for distributors)

8

Malicious Code Certificate

9

EFT mandate and cancelled cheque

10

GSTIN copy and business registration

Frequently Asked Questions

How to bid for Indian Army printer and desktop tender 2026 in India?

Bidders must submit GST, PAN, cancelled cheque, EFT mandate, and the Data Sheet for offered hardware. Include OEM authorization if not the manufacturer, Malicious Code Certificate, and EMD of ₹387,512. Ensure ISO/IEC 24734 performance claims align with the supplied MFPs and desktops.

What are the eligibility criteria for A4 MFP and high-end desktop bid 2026?

Eligibility requires solid financial standing, no liquidation, and ability to provide defense-grade IT hardware with on-site OEM warranty. Ensure data-sheet parity with offered models and provide manufacturer authorization for distributors.

What documents are required for bid submission in this tender?

Submit GST certificate, PAN card, canceled cheque, EFT mandate, Data Sheet, OEM authorization, Malicious Code Certificate, and experience certificates. Include financial statements and EMD receipt. All documents must match the products offered and conform to MFP/desktop specifications.

What are the key technical specifications for the MFPs and desktops?

Key specs include A4/Legal size printing, duplexing, scan/ADF capabilities, multiple USB/HDMI/DP ports, TPM, PCIe slots, RAM, storage, and on-site OEM warranty with potential extension. ISO/IEC 24734 print performance references must be met or exceeded.

When is the procurement deadline and how is delivery calculated?

Delivery terms allow ±25% quantity variation; delivery period begins after the original order. If extended, new delivery time uses the formula (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.

What are the GST requirements and how are reimbursements handled?

GST must be calculated by the bidder; the government reimburses as actuals or at the quoted GST rate, whichever is lower. This is subject to applicable GST norms and validation during bid evaluation.

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