Directorate Of Collegiate Education Desktop Computers Tender Kerala 2025 – Entry/Mid Level, Q2, Kerala
Directorate Of Collegiate Education
THIRUVANANTHAPURAM, KERALA
Posted:
22 November 2025
Closed:
2 December 2025
GEM
GEM
Local Self Government Department Kerala Desktop Computers Tender Idukki Kerala 2026 - IS/OS Pre-loaded, 4GB RAM, 256GB SSD, On-site OEM Warranty 1 Year
Progress
Issue30-Jun-2026, 6:05 pm
AwardPending
Quantity
6
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Tender Overview
Local Self Government Department Kerala invites bids for entry and mid-level desktop computers in the Idukki district, Kerala (685501). The scope covers Supply, Installation, Testing and Commissioning of desktops with OEM pre-loaded OS, and on-site warranty. Bidders must meet turnover criteria and OEM capability; there is a flexible quantity clause allowing up to 25% variation. The tender emphasizes delivery terms aligned with extended delivery periods and requires complete deployment within contract rates. The procurement targets standard educational or government desktop deployments in district offices, leveraging common configurations and vendor support commitments. The absence of aBOQ item list suggests emphasis on core desktop stacks and associated services.
Technical Specifications & Requirements
- Product category: Desktop computers for government use; processor details include “Description of Stores” and “Computer Type” with Processor Number in multiple entries
- Operating system: Factory pre-loaded OS by Desktop OEM
- RAM: RAM Size (GB) as capacity to be installed; exact value not repeated
- Storage: SSD capacity (GB) and HDD capacity (GB); storage type must be installed with system
- Monitor: Availability of monitor and screen size in cm to be provided; warranty is On Site OEM Warranty (in Year)
- OEM/Branding: indicates requirement for OEM ownership/authorization and after-sales service in India for imported products if applicable
Terms, Conditions & Eligibility
- Qty variation allowed up to 25% during order and currency; delivery recalculated from last delivery date
- Scope includes Supply, Installation, Testing and Commissioning of goods
- Turnover criteria: bidder and OEM must show average annual turnover over last 3 years (ending 31st March) per bid document, with certified financials or CA certificate; new entities to use post-incorporation turnover
- OEM turnover clause applies similarly to primary product OEM in case of bunch bids
- Imported products require a registered Indian office for after-sales support; submit certificate
- BOQ items are not listed; focus on core desktop configuration and service terms
Key Specifications
-
Desktop category with processor details labeled as 'Description of Stores' and 'Computer Type'
-
Operating system must be Factory Pre-loaded OS by Desktop OEM
-
RAM Size in GB; capacity to be installed in the system
-
Storage: type of storage installed with system; include SSD capacity (GB) and HDD capacity (GB)
-
Monitor availability and screen size in cm to be specified
-
Warranty: On Site OEM Warranty (in Year)
Terms & Conditions
-
25% quantity variation allowed during contract execution with adjusted delivery
-
Supply, Installation, Testing and Commissioning included in bid price
-
3-year turnover criteria for bidder and OEM with certified financials
Important Clauses
Payment Terms
Not specified in data; bidders should expect standard government terms with milestone payments post-acceptance and installation
Delivery Schedule
Delivery period to be calculated from original last delivery order; extended time governed by option clause with minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; apply standard government LDs if delivery/installation delays occur
Bidder Eligibility
-
Average annual turnover over the last 3 years as per bid document
-
OEM turnover threshold for the supplied product
-
Registered Indian service office for imported products and after-sales support
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2)
Authority Records
LOCAL SELF GOVERNMENT DEPARTMENT
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 4
GeM-Bidding-9540021.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Entry Level |
| PROCESSOR | Processor Number | AMD Ryzen 3 5300G, Intel Core i3 12100 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 53.1 - 58 (20.91" - 22.83") |
| WARRANTY | On Site OEM Warranty (in Year) | 5 Or higher |
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Audited financial statements for last 3 years or CA certificate indicating turnover
4
CA/Cost Accountant certificate indicating bidder turnover
5
OEM authorization certificate (for brands/models) and local Indian service capability
6
Proof of on-site OEM warranty agreement or standard OEM warranty terms
7
Experience certificates for supply/installation of desktops (similar scale)
8
Delivery/commercial undertaking to align with 25% quantity variation and contract rates
9
Technical bid documents demonstrating OS pre-load and hardware configurations
10
Any additional documents as per local self-government tender terms
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for desktop computers tender in Idukki Kerala 2026?
Bidders must meet turnover criteria for last 3 years, provide GST/PAN, OEM authorization, and experience certificates. Include OS pre-load details, RAM/SSD/HDD capacities, monitor availability, and on-site OEM warranty. Submit EMD as per terms and demonstrate installation capability with S&T.
What documents are required for the Kerala desktop tender submission 2026?
Required documents include GST registration, PAN, audited financial statements or CA certificate, OEM authorization, proof of after-sales support in India, installation/service capability, and technical bid detailing OS pre-load and hardware specs like RAM, SSD/HDD, and monitor specs.
What are the technical specifications for the OS and storage in this tender?
Tenders require a factory pre-loaded OS by the Desktop OEM and storage consisting of specified SSD capacity (in GB) and HDD capacity (in GB). RAM capacity should be clearly stated and the system must include a monitor as per availability and screen size in cm.
What is the 25% quantity variation clause in this Kerala tender?
The purchaser may increase or decrease bid quantity by up to 25% at contract placement and during currency. Delivery timing shifts from the last date of the original order, with a calculated extended period and a minimum of 30 days.
What are the OEM turnover requirements for this procurement in Kerala?
OEM turnover must meet the minimum average annual turnover over the last 3 years, ending 31st March of the previous year, demonstrated via audited statements or CA certificate. In bunch bids, the primary product OEM with the highest bid value must meet this criterion.
What is the scope of supply for the desktop procurement in this tender?
Scope includes Supply, Installation, Testing and Commissioning of desktops. The bid price should cover all components, including delivery, site installation, software pre-load, and post-installation testing per government standards.
Are imported products allowed and what compliance is required?
Imported products require an in-India registered office of the OEM or authorized seller to provide after-sales service. A certificate proving this arrangement must be submitted as part of the bid documents.
What is the delivery timeline and payment terms typically observed for Kerala government desktops?
Delivery timelines hinge on the original order date with possible extensions under the option clause, minimum 30 days. Payment terms typically follow government norms after acceptance of goods and successful commissioning; exact terms to be stated in the purchase order.
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Documents 4
GeM-Bidding-9540021.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS