GEM

Rhq - Er Airports Authority Of India Online UPS 10 KVA Battery IS 16242 Part 1 Tender 2025

Bid Publish Date

29-Oct-2025, 3:41 pm

Bid End Date

13-Nov-2025, 4:00 pm

Bid Opening Date

13-Nov-2025, 4:30 pm

Value

₹4,44,312

Location

COOCHBEHAR , WEST BENGAL

Progress

Issue29-Oct-2025, 3:41 pm
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Categories 2

BATTERY UPS

Tender Overview

The procurement opportunity is for the Airports Authority of India (AAI) at COOCH BEHAR, WEST BENGAL, for an Online UPS 10 KVA with battery conforming to IS 16242 (Part 1). Estimated value is ₹444,312. Scope includes Supply, Installation, Testing and Commissioning of the UPS, with OEM authorization required and delivery terms governed by an option clause allowing +/- 25% quantity variation. The vendor must provide OEM-authorized documentation, site training for AAI executives, and SAT documentation post-commissioning. Unloading responsibility lies with the bidder at the buyer location. This tender emphasizes technical readiness, site acceptance, and complete installation support.

Technical Specifications & Requirements

  • Product category: Online UPS 10 KVA with battery, IS 16242 (Part 1) compliant
  • Quantity: not specified; option clause allows +/- 25% variation from bid quantity
  • Deliverables: Supply, Installation, Testing and Commissioning of UPS system
  • Documentation: OEM authorization letter (BID-specific), operation & maintenance details, interconnections, spare list, and both hard/soft copies
  • Training: UPS operation & maintenance training for AAI executives
  • SAT: Site Acceptance Test documentation to be submitted after commissioning
  • Unloading: bidder bears unloading at buyer location
  • Compliance: ensure adherence to site-specific terms and installation prerequisites

Terms, Conditions & Eligibility

  • OEM & its Authorized dealer only; submit a BID-specific OEM authorization with authorizer name, designation, contact details, and email
  • Delivery terms follow the option clause: quantity adjustments up to ±25%; extended delivery period rules apply
  • Clause on training, SAT, and post-commissioning documentation mandatory
  • Unloading and site handling costs borne by bidder; supplier to provide comprehensive operation and maintenance guidance
  • EMD not specified in available data; ensure readiness for typical tender EMD submission per governing rules
  • SAT and acceptance criteria to be defined by AAI; ensure full compliance with IS 16242 (Part 1) standards

Key Specifications

    • Product: Online UPS 10 KVA with battery
    • Standard: IS 16242 (Part 1) compliant
    • Scope: Supply, Installation, Testing and Commissioning (SITC)
    • Authorization: BID-specific OEM authorization letter
    • Documentation: O&M manual, interconnections, spare list (hard & soft copy)
    • Training: UPS operation & maintenance training for AAI

Terms & Conditions

  • OEM authorization letter required from bidder; include authorizer details

  • Quantity may vary ±25% under option clause with adjusted delivery

  • Site Acceptance Test (SAT) to be documented post-commissioning

  • Bidder bears unloading costs at buyer location; complete SITC scope

  • Delivery terms governed by original delivery period and extended timelines

Important Clauses

Payment Terms

Not specified in data; typical tender requires advance/DSO terms contingent on SAT and acceptance

Delivery Schedule

Delivery commences from last date of original delivery order; option clause may adjust quantity and timing with minimum 30 days extension

Penalties/Liquidated Damages

Not specified; expected to be defined in final tender documents per AAI policy

Bidder Eligibility

  • OEM authorization from manufacturer or authorized dealer

  • Experience in SITC of UPS systems up to 10 KVA

  • Capability to provide training, SAT, and after-sales support

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Required Documents

1

GST registration certificate

2

PAN card

3

OEM authorization letter (BID-specific) with authorizer details

4

Experience certificates for UPS installations (similar scope)

5

Financial statements (as required by tender rules)

6

Technical bid documents detailing operation & maintenance, interconnections, spare list

7

SAT documentation plan and post-commissioning support details

8

Training plan for AAI executives

9

Site unloading acknowledgment/plan

Frequently Asked Questions

How to bid for UPS tender in West Bengal with IS 16242 compliance?

Bidders must submit OEM authorization, GST, PAN, experience certificates, and financials, alongside technical bid detailing SITC scope. Ensure IS 16242 (Part 1) compliance for a 10 KVA UPS, provide SAT plan, and training details. Delivery terms follow ±25% quantity option, with defined acceptance criteria.

What documents are required for the Airport UPS procurement in Bengal?

Required documents include OEM authorization letter, GST registration, PAN, experience certificates for UPS SITC, financial statements, technical bid, O&M manuals, training plan, and SAT documentation. Hard and soft copies of O&M and interconnection diagrams must be provided.

What are the key technical standards for the UPS bid in this tender?

The UPS must be IS 16242 (Part 1) compliant and capable of 10 KVA rating with battery backup. The bidder should provide operation and maintenance procedures, interconnections, spare list, and training materials aligned to IS standards for critical airport operations.

When is the delivery window for the UPS installation in Bengal?

Delivery timing follows the original delivery period with a minimum extension rule; quantity may vary by up to ±25% under the option clause, and the additional time is calculated per formula with a minimum 30 days added if needed.

What is required for SAT and post-commissioning for this UPS tender?

Submit a Site Acceptance Test (SAT) document after commissioning, including test results, performance verification against IS 16242 standards, and a training completion report for AAI executives to conclude the contractual acceptance.

What is needed for OEM authorization in this bid?

Provide a BID-specific OEM authorization letter naming the authorizer with designation, valid contact details, and email for verification; the authorization must accompany the bid to prove manufacturer-backed eligibility for supply and after-sales.

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