Bharat Dynamics Limited Xerox Machine Tender Hyderabad Telangana 4 Weeks Delivery 1 Year Warranty 2026

Tender Overview

Bharat Dynamics Limited invites bids for a Xerox Machine to support documentation needs at BDL, Kanchanbagh, Hyderabad (Telangana). The contract requires delivery within 4 weeks of PO receipt, with OEM authorization and demonstration at delivery. Suppliers must ensure proper packaging to prevent damage, and items delivered FOB BDL stores in Telangana. A one-year warranty covers manufacturing defects post-installation. The vendor must provide an OEM service center in India and a demo within one week after delivery. This procurement emphasizes traceability, calibration certificates, and adherence to quality records for a robust supply chain.

Technical Specifications & Requirements

• Product: Xerox Machine for documentation purposes; references to Annexure-1 for AT plan and part/Drg number verification.
• Delivery: 4 weeks from Purchase Order; items delivered to BDL, KBU Stores in Hyderabad at no extra cost.
• Quality & Inspection: production records maintained for 3 years; vendor to supply calibration certificates and testing reports; inspection by BDL QC or ISO/NABL laboratory if in-house testing unavailable.
• Documentation: provide OEM authorization letter, user manual, and confirm in-country service center; demonstration at BDL within 7 days of delivery.
• Warranty & Support: 1-year warranty from acceptance (installation and DEMO); replacements for rejected components at no cost; PBG for 5% of PO value valid through warranty plus 3-month claim period.
• Packaging & Compliance: ensure adequate packaging; traceability numbers marked on items; access rights to facilities for regulatory review.

Terms, Conditions & Eligibility

• EMD/Advance: Payment structure specifies 90% basic value + 100% taxes within 30 days after acceptance; remaining 10% against PBG (5% of PO value) through warranty period plus 3-month claim window; without PBG, 10% paid post-warranty.
• Experience: OEM authorization required; demo capability within India; service support infrastructure in India.
• Delivery & Installation: installation and demo at BDL; packaging to prevent damage; FOB to BDL stores.
• Documentation: provide User Manual, OEM authorization, and evidence of calibration/testing capabilities.
• Compliance: adhere to ethical practices, report counterfeit parts, and permit access for QA and regulatory audits.
• Penalties: Replacement of defective components prioritized at no cost; warranty enforcement through PBG terms.