GEM

North East Frontier Railway S.L. Equipment Supply as per IS latest revision 2025

Bid Publish Date

20-Nov-2025, 10:16 pm

Bid End Date

12-Dec-2025, 9:00 am

Bid Opening Date

12-Dec-2025, 9:30 am

EMD

₹99,000

Progress

Issue20-Nov-2025, 10:16 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1300

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: OEM authorization mandatory when bid via distributors
  • • Technical standards: IS with latest revision for S. L equipment; ISO 9001 certification required
  • • Special clauses: Quantity flex up to 25% during contract; minimum 30-day extension if needed
  • • Eligibility: EMD ₹99,000; BIS licence and type test certificates; OEM docs
  • • Warranty/AMC: Not explicitly stated in data; ensure applicable BIS/IS compliance
  • • Penalties: Not specified in available data; follow standard railway procurement LD clauses
  • • Delivery: Starts after order; pre/post inspection by RITES or consignee as applicable
  • • Submission: Upload all certificates and DD/proof of EMD within bid file

Tender Overview

Organization: North East Frontier Railway, Indian Railways. Product/Service: Supply of S. L. equipment conforming to IS with latest revision; detailed specifications attached with the bid document. EMD: ₹99,000. Estimated value: not disclosed. Location: NE region of India. This procurement focuses on standard-compliant security/locksmith equipment per IS guidelines, with an emphasis on ISO 9001 certification and BIS licensing. A key differentiator is the requirement for OEM authorization when bidding via authorized distributors. The contract includes a flexible quantity clause up to 25% increase and a delivery timeline linked to the original delivery period, subject to a minimum 30 days extension. Unique inspection arrangement via nominated agency (RITES for pre-dispatch, NA for post-receipt).

Technical Specifications & Requirements

  • Standards: IS standard for S. L. equipment (latest revision); ISO 9001 certification for bidder or OEM.
  • Certifications & Tests: BIS licence; type test certificates; other product-specific approvals as prescribed in the bid document.
  • EMD/Payment: EMD of ₹99,000; DD/online transfer accepted; GST payable as applicable; GST impact to be borne by bidder.
  • OEM Authorization: Mandatory OEM/Original Service Provider authorization with full contact details.
  • Inspection: Pre-dispatch by RITES (if ATC requires) and post-receipt inspection at consignee site.
  • Documentation: Upload all certificates; maintain documentation as per ATC and Corrigendum.
  • Delivery & Quantity: Option to increase quantity by up to 25%; delivery period aligned to original delivery period with minimum extension of 30 days.

Terms, Conditions & Eligibility

  • Delivery Terms: Delivery starts after order; option to extend delivery period if quantity increases; calculated extension formula with a minimum 30 days.
  • Tax & GST: Bidder bears GST; reimbursement as per actuals or applicable rate, whichever is lower, up to quoted GST rate.
  • Authorization: Must submit Manufacturer Authorization if bidding through an authorized distributor or service provider.
  • Inspection: Pre-dispatch and post-receipt inspections as per agency selection; ensure readiness for RITES oversight if invoked.
  • Documentation: Failure to upload required certificates (IS, BIS, OEM authorizations) can lead to rejection.
  • Warranty & Compliance: ISO 9001 compliance and product-specific BIS/type test certificates are mandatory for bid acceptance.

Key Specifications

  • Product: S. L equipment conforming to IS with latest revision

  • Standards: IS (latest revision) for S. L equipment; ISO 9001

  • Certifications: BIS licence; type test certificates; OEM/authorization documents

  • Delivery: 25% quantity flex; delivery period ties to original delivery period with min 30 days

  • Inspection: Pre-dispatch by RITES if ATC requires; post-receipt at consignee site

  • EMD: ₹99,000; payment terms subject to GST applicability

Terms & Conditions

  • Quantity adjustment up to 25% during contract with extended delivery timelines

  • Bidder must upload OEM authorization and IS/BIS/ISO certificates

  • GST payable by bidder; EMD of ₹99,000; payment upon delivery per terms

Important Clauses

Payment Terms

GST payable by bidder; reimbursement as actual or as per lower applicable rate; EMD amount ₹99,000 to be paid via DD/online and proof submitted with bid; hard copy to follow within 5 days of bid end/opening

Delivery Schedule

Delivery period begins from last date of original delivery order; option to increase quantity up to 25% during currency; extended time computed as (Increased quantity / Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly specified; standard railway LD clauses to be followed per purchase order and ATC. Ensure compliance with delivery timelines to avoid penalties

Bidder Eligibility

  • Must hold ISO 9001 certification (bidder or OEM)

  • Must possess BIS licence and type test certificates for the offered S. L equipment

  • OEM authorization required if bidding through distributors; provide full details

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar IS-compliant equipment

4

Financial statements / turnover proof

5

EMD submission document (DD/online receipt) for ₹99,000

6

Technical bid documents and product specifications

7

OEM authorization or Manufacturer Authorization

8

BIS licence and type test certificates

9

ISO 9001 certification certificate

Frequently Asked Questions

What documents are required for S.L equipment tender in NEFR 2025?

Bidders must submit GST registration, PAN, BIS licence, ISO 9001 certificate, OEM authorization, EMD ₹99,000 via DD/online, type test certificates, financial statements, and product specifications. Upload all certificates with the bid and ensure hard copies reach within 5 days of bid end date.

How is EMD paid for North East Frontier Railway procurement 2025?

EMD of ₹99,000 can be paid via Account Payee Demand Draft in favor of PFA/N.F.RAILWAY payable at SBI, MALIGAON. Scanned DD proof must be uploaded with the bid; hard copy required within 5 days after bid end/opening.

What standards must the S.L equipment meet for NE railway tender 2025?

Bidders must supply equipment conforming to IS standard (latest revision) and hold ISO 9001 certification; BIS licence and type test certificates are mandatory as per product specification in the bid document.

What is the delivery 延period and quantity flexibility for this NEFR tender?

Delivery period starts after the original delivery order; quantity may increase up to 25% during contract and currency; extended delivery time uses a formula with a minimum 30 days, ensuring schedule alignment with original terms.

How can OEM authorization impact NEFR S.L equipment bid 2025?

OEM authorization is mandatory when bidding via authorized distributors; include complete OEM name, address, email, phone, and designate the authorizing officer; without it, bid may be rejected per ATC terms.

What inspections are required for NEFR S.L equipment procurement?

Pre-dispatch inspection by RITES if ATC requires; post-receipt inspection at the consignee site; ensure compliance with inspection outcomes to avoid rejection at acceptance.

What are the GST implications for NEFR procurement of S.L equipment?

Bidder bears applicable GST; reimbursement will be as actuals or the lower quoted rate, subject to the GST percentage quoted; ensure tax compliance and accurate GST invoicing per contract terms.

Where can bidders find the BIS and ISO documentation requirements?

Documentation must include BIS licence, ISO 9001 certificate, type test certificates, and product-specific approvals as prescribed in the bid document; upload these with the bid to ensure eligibility.

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