Panchayati Raj Department Bihar Procurement of Tables and Furnishings for PURNIA 2026 - IS 550, ISO Certified, 2-Year Warranty

Tender Overview

Organization: Panchayati Raj Department Bihar for the procurement of a complete furniture and equipment package including tables, chairs, and storage solutions for site installations in PURNIA, BIHAR. Scope includes foldable tables, provision of table tops and bases, chairs (visitor, executive, plastic, and executive), and ancillary items such as a celling fan, cooler, book shelves, inverter, and battery setup. Estimated quantities feature 20 visitor chairs, 20 plastic chairs, 2 executive chairs, 1 executive table, along with a battery (200 Ah), inverter (1550 VA), and other storage items. The package emphasizes a compact, modular furniture set with a defined tolerance for table width/depth/height (±3 inches) and features like wheels and storage. The tender is positioned under a state government procurement program with specific eligibility and supplier requirements. A distinctive element is the option clause enabling delivery quantity changes up to ±25% during and after contract award, with delivery time adjustments calculated from the original delivery period. This creates a dynamic order profile and potential scale for bidders. Bidders should prepare comprehensive documentation and ensure compliance with mandatory certifications and experience criteria. The procurement is designed to support Panchayati Raj operations and community facilities.

Technical Specifications & Requirements

• Table category: Type of Tables; Table Top Material and Table Base Material to be specified by bidder.
• Functional features: Foldable feature, wheels availability, storage capability.
• Chair mix: 20 Visitor Chairs, 20 Plastic Chairs, 2 Executive Chairs; 1 Executive Table and 1 Steel Almirah as part of the furniture set.
• Dimensions: Width, Depth, and Height of the table with a tolerance of ±3 inches.
• Additional equipment: Battery 200 Ah, Battery Box, Inverter 1550 VA, Ceiling Fan, Cooler, Book Shelf; all to be supplied as part of the package.
• Quality/standards: ISO certificate related work; GST compliance; Sample submission before bid end date.
• Portfolio evidence: Previous 5 work completion certificates or CARC certificates; similar work experience; 2-year warranty + 5-year support.
• Catalogue: Colorful item catalog details to be submitted; authorization certificates required.
• ATC: 2-year guarantee and 5-year warranty included in the package.

Terms, Conditions & Eligibility

• EMD/Guarantee: Not explicitly stated in data; bidders should anticipate standard EMD per tender terms.
• Turnover requirement: Minimum ₹50 Lakh per year for last 2 years; evidence via turnover certificate.
• Experience: Similar work experience certificates; execution of related furniture and electrical equipment packages.
• Delivery & option clause: Delivery period adaptable with up to ±25% quantity adjustment; extended delivery timing formula included.
• Documentation: GST certificate, PAN, UID, sample submission, ISO certificate, GST returns (GSTR-3B), notarized non-blacklist affidavit, ITRs for 2023-24 to 2025-26, item catalog details, and purchaser CARC certificates.
• Warranty & penalties: 2-year guarantee and 5-year warranty; penalties linked to delivery and performance as per ATC; compliance with original delivery period and extended period rules.