GEM

Planning Division General Administration Department Gujarat All-in-One PC, High End Laptop, Printer Tender 2026 ISO 9001

Q: What are the EMD and payment terms for this procurement in Gujarat

EMD is **₹30,000**. Payment terms will be defined in the ATC; bidders should prepare feasible milestones aligned with delivery and acceptance. Ensure proof of EMD submission with bid and compliance with inspection findings prior to final payment.

Bid Publish Date

08-Jul-2026, 10:58 am

Bid End Date

18-Jul-2026, 5:00 pm

EMD

₹30,000

Value

₹10,00,000

Location

BANAS KANTHA , GUJARAT

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Progress

Issue08-Jul-2026, 10:58 am

AwardPending

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Quantity

Key Highlights

• ISO 9001 certification required for bidder or OEM
• EC/brand alignment: OEM data sheet must match offered model
• Bid quantity may vary up to 25% during contract execution
• Pre-dispatch and Post-receipt inspection by designated agency (Research Officer)
• EMD amount: ₹30,000; data-sheet verification essential
• Factory-preloaded OS with certification; IS/standard conformance in specs
• Auto duplexing, minimum print speeds per ISO/IEC 24734, multiple paper trays
• No tender ID or dates in the summary; validate with ATC for exact brands and terms

Categories 3

LAPTOP MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

The Planning Division General Administration Department of Gujarat invites bids for a multi-product procurement including All-in-One PC (V2), High End Laptop/Notebook (Q2), and A4 & Legal Size Multifunction Printers (MFP) with an estimated value of ₹1,000,000 and an EMD of ₹30,000. The purchase scope spans core computing devices and printers, targeting government office environments in Gujarat. Bidders must supply a complete data sheet and guarantee ISO 9001 certification. The contract allows quantity variation up to 25%, and delivery terms align to the extended delivery clause, requiring compliance with pre-dispatch/post-receipt inspection. Unique aspects include OEM data-sheet alignment and a strong focus on standard compliance and traceability.

Technical Specifications & Requirements

Product categories: All-in-One PC (V2), High End Laptop/Notebook (Q2), A4 & Legal MFP
Key tech indicators include: Processor details, RAM (GB), Storage (GB), Display size and resolution, Graphics type, Ports quantity, and Operating System (Factory Preloaded) with certification.
Mandatory standards and features: ISO 9001 certification for bidder/OEM, data-sheet alignment with offered model, on-site warranty terms, and pre/post-inspection by designated agency (Research Officer).
Logistics and compatibility: OS compatibility, Printing speeds per ISO/IEC 24734 for various sizes, auto duplexing, and paper-tray configurations with combined tray capacity.
Documentation and verification: Bidder must upload the Data Sheet, OEM authorizations where required, and meet the inspection framework.

Terms, Conditions & Eligibility

EMD: ₹30,000 (payment method unspecified—ensure compliance with ATC)
Experience/turnover: ISO 9001 certified bidder or OEM; no explicit turnover threshold detailed beyond certification
Delivery: Clause enabling option of up to 25% quantity increase/decrease; delivery duration linked to original order and extended period
Payment: Terms not explicitly listed; ensure alignment with ATC and contract terms
Documents: Data Sheet, GST, PAN, experience certificates, financials, OEM authorizations, and inspection clearances
Warranty: On-site warranty and extended warranty terms to be clarified in ATC
Compliance: Not blacklisted; provide undertaking and ensure post-dispatch inspection readiness
Inspection: Pre-dispatch and post-receipt inspection by Research Officer or nominated agency
OEM/brand: Specific brand/OEM alignment may be required; cross-check with ATC for allowed brands
Additional clauses:option clause, data-sheet mismatch risks, and anti-fraud provisions apply

Key Specifications

All-in-One PC specifications and model details
High End Laptop/Notebook processor, RAM, storage and graphics details
Printer/MFP capabilities: paper sizes (A4, Legal), print speeds per ISO/IEC 24734
Auto duplexing, feeder capacities, main paper trays, bypass tray capacity
OS compatibility and factory preloaded OS with required certifications
Warranty: on-site and extended warranty terms; service region in Gujarat

Terms & Conditions

EMD of ₹30,000 to be submitted with bid
Up to 25% quantity variation during contract
Data Sheet upload mandatory with bid and during inspection
ISO 9001 certification required for bidder or OEM
Pre-dispatch and post-receipt inspections conducted by authorized agency
Brand/OEM alignment and manufacturer authorization may be required

Important Clauses

Payment Terms

Details to be confirmed in ATC; ensure alignment with EMD and delivery milestones

Delivery Schedule

Delivery period may extend based on option clause; minimum delivery window not specified

Penalties/Liquidated Damages

LD provisions to be specified in ATC; adherence with delivery timelines and quality parameters

Bidder Eligibility

Must hold ISO 9001 certification (bidder or OEM)
Not under liquidation or similar proceedings; provide undertaking
Must pass pre-dispatch and post-receipt inspections
Provide OEM authorization and data sheet alignment with offered model

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

Bid To RA Enabled

Item Category

All in One PC (V2) (Q2) , High End Laptop - Notebook (Q2) , Computer Printer (V2) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)

Advisory Bank

State Bank of India

ePBG Percentage

ePBG Duration (Months)

Payment Timelines

Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

Delivery Locations

Delivery Cities

Banas Kantha

Delivery Pincodes

385565

Delivery Locations

Consignee	Address	City	State	Pincode	Quantity	Delivery Days	Additional Requirement
Gelot Pintukumar Gordhanji	385565,District Planning Office ,dharnidhar socity near j.j.hospital tharad	Banas Kantha	Gujarat	385565	6	30	-

Authority Records

GENERAL ADMINISTRATION DEPARTMENT

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End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 8

GeM-Bidding-9571249.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Technical Specifications 5 Items

Item #1 Details

View Catalog

Category	Specification	Requirement
Description	Description of store	All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description	Processor Number	Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher
Input Devices	Mouse Connectivity	Wired, Wireless Or higher
Input Devices	Keyboard Connectivity	Wired, Wireless Or higher
Input Devices	Type of Keyboard	Standard, Bilingual Or higher
Graphics	Graphics Type	Integrated
Operating System	Operating System (Factory Preloaded with Certification)	Windows 11 Professional
Memory	Type of RAM	DDR5 Or higher
Memory	RAM Size (GB)	16
Storage	Type of Storage Installed with the System	NVMe SSD
Storage	Storage Capacity (in GB)	512
Display	Display Size - Diagonal (in Inches)	58.1 - 63 (22.87" - 24.8")
Display	Panel Technology	In Plane Switching (IPS) Or higher
Ports	Number of Ports	1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 1 TYPE C, 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack
Generic	Stand	Height Adjustable

Item #2 Details

View Catalog

Category	Specification	Requirement
Processor	Base Processor Number	For Higher Processor Or higher
Processor	Higher Processor Number	Intel Core Ultra 5 125H, Intel Core i7-12650H, Intel Core Ultra 5 135H, Intel Core i7-13620H, Intel Core Ultra 7 155H, Intel Core Ultra 7 165H, Intel Core i7-13700H, Intel Core i9-12900H, Intel Core Ultra 9 185H, Intel Core i7-13650HX, Intel Core i7-13700HX, Intel Core i7-14650HX, Intel Core Ultra 5 236V, Intel Core Ultra 5 226V, Intel Core Ultra 5 238V, Intel Core Ultra 7 265U, Intel Core Ultra 7 266V, Intel Core Ultra 7 268V, Intel core ultra 7 255H Or higher
Motherboard	Security	FTPM 2.0, Discrete TPM 2.0 Or higher
Operating System	Operating System (Factory Pre-Loaded)	Window 11 Professional
Memory	Type of RAM	DDR5 Or higher
Memory	RAM Size (GB)	16, 32 Or higher
Memory	Total Numbers of DIMM Slots Available	2 Or higher
Memory	Number of DIMM Slots Populated	2
Memory	RAM Expandability up to	64 Or higher
Display	Display Size (in cm) - Diagonal	35.56 to 38.07 (14 In to 14.99 In)
Display	Minimum Display Resolution (Pixels)	FHD- 1920x1080
Display	Minimum Resolution of Webcam	HD-720p
Storage	Capacity of Storage Drive (in GB)	1024, 2048, 4096 Or higher

Item #3 Details

View Catalog

Category	Specification	Requirement
Generic	Description of Stores	Computer Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adaptor
Generic	Print Technology	Laser
Generic	Type of Printing	Monochrome (Black)
Generic	Paper Size	A4 and Legal, A3, A4 and Legal Or higher
Generic	Operating System Compatibility	Windows 10 and Above, Linux, Mac OS, Windows Server
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM)	26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM)	Not Applicable Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Colour (in PPM)	Not Applicable Or higher
Printing	Auto Duplexing Printing (2-Sided Feature)	Yes Or higher
Paper Handling	Number of Main Paper Trays	1
Paper Handling	Total Paper Tray Combined Capacity (Number) at 75 GSM	201 to 300, 301 to 400, 401 to 500, 501 to 1000, 1001 to 2000 Or higher
Connectivity	Connectivity	USB Port, Wi-Fi
Connectivity	Accessories Provided	USB Cable
Performance	Minimum Duty Cycle (Number of Prints/Month)	30,001 to 40,000, 40,001 to 50,000, 50,001 to 1,00,000, 1,00,001 to 1,50,000, 1,50,001 to 2,00,000, 2,00,001 to 2,50,000, 2,50,001 to 3,00,000 Or higher

Item #4 Details

View Catalog

Category	Specification	Requirement
General Product Information	Description of Stores	A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information	Printing Technology	Electrophotography/Xerography (Laser/LED)
General Product Information	Type of Printing	Monochrome (Black), Colour Or higher
General Product Information	Availability of Fax	No
General Product Information	Operating System Compatibility	Microsoft Windows, Linux, Microsoft Windows Server
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs	30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs	Not Applicable Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs	Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs	Not Applicable Or higher
Duplexing & Copying Features	Auto Duplexing Printing/Coping (2-sided Feature)	Yes Or higher
Scanning Capabilities	Maximum Scan Area (Platen/ADF)	A4, A4 and Legal Or higher
Scanning Capabilities	Scan To Functions	Folder, Email, Scan to Local Computer
Document and Paper Handling	Original Document Feeder Type (For Scanning and Copying)	Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling	Feeder Capacity (Number of Sheets) (For Scanning and Copying)	Not Applicable for Platen, 1 to 10, 11 to 20, 21 to 30, 31 to 40, 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher
Document and Paper Handling	Number of Main Paper Tray	1, 2, 3, 4 Or higher
Document and Paper Handling	Total Main Paper Tray Combined Capacity (Number) at 75 GSM	201 to 300, 301 to 400, 401 to 500, 501 to 1000, 1001 to 2000, 2001 to 3000 Or higher
Document and Paper Handling	Bypass Tray Facility	Yes Or higher
Document and Paper Handling	Bypass Tray Capacity at 75 GSM	1 to 49, 50 to 99, 100 to 149, 150 to 199, 200 to 249, 250 to 299, 300 to 349, 350 to 399, 400 to 449, 450 to 499, 500 to 549 Or higher
Connectivity and Reliability	Connectivity	USB Port, Ethernet Port, Wi-Fi
Connectivity and Reliability	Duty Cycle (Number of Prints/Month)	30,000 to 49,999, 50,000 to 79,999, 80,000 to 99,999, 1,00,000 to 1,19,999, 1,20,000 to 1,49,999, 1,50,000 to 1,99,999, 2,00,000 to 2,49,999, 2,50,000 to 2,99,999, 3,00,000 to 3,49,999, 3,50,000 to 3,99,999, 4,00,000 to 4,49,999, 4,50,000 to 4,99,999 Or higher
Certification and Warranty	On Site Warranty (in Year)	1 Or higher
Certification and Warranty	Extended Warranty (in Years) over and above standard warranty	0, 1, 2, 3, 4 Or higher

Item #5 Details

View Catalog

Category	Specification	Requirement
General Product Information	Description of Stores	A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information	Printing Technology	Electrophotography/Xerography (Laser/LED)
General Product Information	Type of Printing	Monochrome (Black), Colour Or higher
General Product Information	Availability of Fax	No
General Product Information	Operating System Compatibility	Microsoft Windows, Linux, Mac OS, Microsoft Windows Server
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs	30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs	Not Applicable Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs	Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs	Not Applicable Or higher
Duplexing & Copying Features	Auto Duplexing Printing/Coping (2-sided Feature)	Yes Or higher
Scanning Capabilities	Maximum Scan Area (Platen/ADF)	A4 and Legal Or higher
Scanning Capabilities	Scan To Functions	Folder, Email, Scan to Local Computer
Document and Paper Handling	Original Document Feeder Type (For Scanning and Copying)	Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling	Feeder Capacity (Number of Sheets) (For Scanning and Copying)	41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher
Document and Paper Handling	Number of Main Paper Tray	1, 2, 3, 4 Or higher
Document and Paper Handling	Total Main Paper Tray Combined Capacity (Number) at 75 GSM	201 to 300, 301 to 400, 401 to 500, 501 to 1000, 1001 to 2000, 2001 to 3000 Or higher
Document and Paper Handling	Bypass Tray Facility	Yes Or higher
Document and Paper Handling	Bypass Tray Capacity at 75 GSM	1 to 49, 50 to 99, 100 to 149, 150 to 199, 200 to 249, 250 to 299, 300 to 349, 350 to 399, 400 to 449, 450 to 499, 500 to 549 Or higher
Connectivity and Reliability	Connectivity	USB Port, Ethernet Port, Wi-Fi
Connectivity and Reliability	Duty Cycle (Number of Prints/Month)	30,000 to 49,999, 50,000 to 79,999, 80,000 to 99,999, 1,00,000 to 1,19,999, 1,20,000 to 1,49,999, 1,50,000 to 1,99,999, 2,00,000 to 2,49,999, 2,50,000 to 2,99,999, 3,00,000 to 3,49,999, 3,50,000 to 3,99,999, 4,00,000 to 4,49,999, 4,50,000 to 4,99,999 Or higher
Certification and Warranty	On Site Warranty (in Year)	1 Or higher
Certification and Warranty	Extended Warranty (in Years) over and above standard warranty	0, 1, 2, 3, 4 Or higher

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Historical Data

Required Documents

GST registration certificate

Permanent Account Number (PAN) card

Experience certificates for similar procurements

Financial statements (audited, last 2-3 years)

EMD payment proof (government e-payment or DD as specified)

Technical bid documents and data sheet of offered products

OEM authorization letters or manufacturer proof

Certificates of ISO 9001 ( bidder or OEM )

Undertaking of non-blacklisting (government/organization)

Declaration of compliance with pre-dispatch inspection

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for All-in-One PC and printers tender in Gujarat 2026

Bidders must submit GST, PAN, experience certificates, financials, and the Data Sheet for offered models, plus OEM authorization. Ensure ISO 9001 certification and compliance with pre-dispatch and post-receipt inspections. The bid allows up to 25% quantity variation and requires data-sheet alignment with the offered product.

What documents are required for the Gujarat procurement bid 2026

Required documents include GST certificate, PAN, audited financial statements, experience certificates for similar contracts, EMD proof of ₹30,000, Data Sheet, OEM authorization, and ISO 9001 certificates. Non-blacklisting undertaking and warranty details should also be submitted as per ATC.

What are the technical specifications for the printers and PCs in this tender

Specifications cover All-in-One PC, High End Laptop, and A4/Legal MFP with factory preloaded OS, RAM capacity, storage, display, ports, auto duplexing, print speeds per ISO/IEC 24734, paper trays, and scanning capabilities. Ensure OS compatibility and connectivity as described in the data sheet.

When is the delivery deadline and option clause in this Gujarat bid

Contract permits up to 25% quantity variation during execution; delivery schedule links to the original order and extended period as per option clause. Exact delivery timelines will be defined in the purchase order and ATC; ensure readiness for potential quantity changes.

What are the EMD and payment terms for this procurement in Gujarat

EMD is ₹30,000. Payment terms will be defined in the ATC; bidders should prepare feasible milestones aligned with delivery and acceptance. Ensure proof of EMD submission with bid and compliance with inspection findings prior to final payment.

What is the compliance requirement for ISO certifications and data sheets

Bidders or OEMs must hold ISO 9001 certification; provide an OEM authorization if applicable. The Data Sheet must match the offered product specifications; mismatches can lead to bid rejection. Ensure factory preloaded OS and certification details are clearly documented.

What inspections are conducted before acceptance of stores in this tender

Inspection is conducted by the designated Research Officer or nominated agency. Inspections may occur pre-dispatch at seller premises or post-receipt at consignee site. Compliance with inspection results is mandatory for acceptance and release of payment.

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Documents 8

GeM-Bidding-9571249.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Planning Division General Administration Department Gujarat All-in-One PC, High End Laptop, Printer Tender 2026 ISO 9001

Key Highlights

Categories 3

Tender Overview

Technical Specifications & Requirements

Terms, Conditions & Eligibility

Key Specifications

Terms & Conditions

Important Clauses

Payment Terms

Delivery Schedule

Penalties/Liquidated Damages

Bidder Eligibility

Additional Tender Data

Commercial Details

Delivery Details

Delivery Locations

Authority Records

BID & GeM Expert Consultancy

Documents 8

GeM-Bidding-9571249.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

CATALOG-Specification-4

CATALOG-Specification-5

Other Documents

GEM General Terms and Conditions Document

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All in One PC (V2),Entry and Mid Level Laptop - Notebook,A4 and Legal Size Multifunction Printer (M

Technical Specifications 5 Items

Item #1 Details

Item #2 Details

Item #3 Details

Item #4 Details

Item #5 Details

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Unlock Tender Documents

Documents 8

GeM-Bidding-9571249.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

CATALOG-Specification-4

CATALOG-Specification-5

Other Documents

GEM General Terms and Conditions Document

Documents

Unlock All Documents

GeM-Bidding-9571249.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

CATALOG-Specification-4

CATALOG-Specification-5

Other Documents

GEM General Terms and Conditions Document