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Directorate Of Purchase And Stores A4 & Legal Size Multifunction Printer Tender Rajasthan 2026 - IS/ISO Standards and 1 Year On-Site Warranty

Bid Publish Date

10-Jun-2026, 9:04 am

Bid End Date

22-Jun-2026, 2:00 pm

Location

MUMBAI , MAHARASHTRA
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Progress

Issue10-Jun-2026, 9:04 am
AwardPending
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Quantity

20

Bid Type

Single Packet Bid

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

Directorate Of Purchase And Stores invites bids for the supply of A4 and Legal Size Multifunction Printer (MFP) equipment. Scope: supply of goods only to be delivered to consignee stores. The bid requires OEM warranty certificates at delivery and a 1-year on-site warranty. Notable conditions include non-GPS vehicle entry, specific delivery windows, and GST not applicable for inland transactions. The procurement emphasizes after-sales service readiness with India-based service centres and installation/commissioning support. The packaging must include the GEM contract number and adhere to delivery constraints. This opportunity targets government processing needs in the printing sector with emphasis on reliability, service coverage, and strict adherence to delivery schedules.

Technical Specifications & Requirements

  • Product category: A4 and Legal Size Multifunction Printer (MFP)
  • Printing technology and functionality: Monochrome and color printing, scanning, copying, and possible fax/scan-to functions as per MFP capabilities
  • Duplexing: Auto duplexing for printing and copying
  • Scanning capabilities: Maximum scan area (Platen/ADF), scan-to functions, and original document feeder type for scanning and copying
  • Paper handling: Number of main paper trays and total main tray capacity at 75 GSM; bypass tray facility and bypass tray capacity at 75 GSM
  • Connectivity and reliability: Standard connectivity options and a defined duty cycle per month
  • Warranty: On-site warranty for 1 year; extended warranty terms available over and above standard warranty; OEM warranty certificates required at delivery
  • Delivery and acceptance: Goods supplied to consignee location, with installation/commissioning and training included where applicable

Terms, Conditions & Eligibility

  • Scope of supply: Bid price covers all cost components; limited to supply of goods
  • Warranty: 1 year on-site warranty from final acceptance or post-installation; OEM certificates to be provided at delivery; service centers in India to be listed with bid
  • Delivery constraints: Items to be delivered to stores on working days between 1100-1245 hrs and 1400-1700 hrs; GPS-free transportation is mandatory; hindrance register required for any delays; post-supply inspection not permitted
  • GST: Not applicable for inland Government transactions; GST registration not required for this procurement
  • Documentation for bid: Include OEM authorizations, installation/commissioning details, and Hindrance Register if extensions are needed; ensure packaging includes GEM contract number on all documents

Key Specifications

  • Product/service: A4 and Legal Size Multifunction Printer (MFP) for general printing, scanning, and copying

  • Auto duplexing printing/copying feature

  • Maximum scan area (Platen/ADF) and scan-to functionality

  • Original Document Feeder Type for scanning/copying

  • Feeder capacity (Sheets) for scanning/copying and total main paper tray capacity

  • Bypass tray facility and its capacity at 75 GSM

  • Connectivity options (USB, Ethernet, Wi-Fi) and duty cycle

  • On-site warranty duration (1 year) and extended warranty options

  • OEM warranty certificates to be provided at delivery and service network in India

Terms & Conditions

  • Key term: Scope of supply restricted to goods; no services included unless stated

  • Key term: On-site warranty for 1 year and OEM certificates at delivery

  • Key term: Delivery windows and GPS-free transportation; hindrance register for extensions

Important Clauses

Payment Terms

Payment terms are tied to delivery acceptance and compliance with technical specs; ensure OEM warranties are provided; GST not applicable for inland transaction; confirm payment milestones with the buyer

Delivery Schedule

Deliver to consignee stores within working hours 1100-1245 hrs and 1400-1700 hrs; dispatch by non-GPS vehicles; hindrance register required for delays; ensure original delivery period is met

Penalties/Liquidated Damages

Penalties for late delivery or non-conformance to specifications are applicable; use Hindrance Register to request extension with purchaser endorsement

Bidder Eligibility

  • Experience in supplying A4 and legal-size MFPs or similar office printing equipment

  • Demonstrated OEM authorization for offered models

  • Proof of established after-sales service network within India

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

A4 and Legal Size Multifunction Printer (MFP) (Q2)

Authority Records

DEPARTMENT OF ATOMIC ENERGY

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Documents 4

GeM-Bidding-9328759.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Monochrome (Black), Colour Or higher
General Product Information Availability of Fax Yes
General Product Information Operating System Compatibility Microsoft Windows, Linux, Mac OS, Microsoft Windows Server
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Capabilities Maximum Scan Area (Platen/ADF) A4 and Legal Or higher
Scanning Capabilities Scan To Functions Folder, Email
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Feeder Capacity (Number of Sheets) (For Scanning and Copying) 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher
Document and Paper Handling Number of Main Paper Tray 1, 2, 3, 4 Or higher
Document and Paper Handling Total Main Paper Tray Combined Capacity (Number) at 75 GSM 201 to 300, 301 to 400, 401 to 500, 501 to 1000, 1001 to 2000, 2001 to 3000 Or higher
Document and Paper Handling Bypass Tray Facility No, Yes Or higher
Document and Paper Handling Bypass Tray Capacity at 75 GSM Not Applicable, 1 to 49, 50 to 99, 100 to 149, 150 to 199, 200 to 249, 250 to 299, 300 to 349, 350 to 399, 400 to 449, 450 to 499, 500 to 549 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port, Wi-Fi
Connectivity and Reliability Duty Cycle (Number of Prints/Month) 50,000 to 79,999, 80,000 to 99,999, 1,00,000 to 1,19,999, 1,20,000 to 1,49,999, 1,50,000 to 1,99,999, 2,00,000 to 2,49,999, 2,50,000 to 2,99,999, 3,00,000 to 3,49,999, 3,50,000 to 3,99,999, 4,00,000 to 4,49,999, 4,50,000 to 4,99,999 Or higher
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 0, 1, 2, 3, 4 Or higher

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Required Documents

1

GST certificate (if applicable or confirmation of non-applicability for inland transaction)

2

PAN card

3

Experience certificates related to supply of printers/MFPs

4

Financial statements demonstrating financial stability

5

EMD document as applicable (or stated exempt) and receipt

6

Technical bid documents detailing specifications compliance

7

OEM authorization / dealer authorization certificates

8

OEM warranty certificates to be submitted at time of delivery

9

Installation, Commissioning & Training plan and service center details

Frequently Asked Questions

How to bid for the A4 and Legal Size MFP tender in Rajasthan 2026?

Bidders must submit OEM authorization, installation plan, and OEM warranty certificates at delivery. Ensure 1-year on-site warranty and service center details in India; provide Hindrance Register if delivery extension is needed and include contract number on all documents.

What documents are required for the A4 MFP procurement in India?

Required documents include GST or non-applicability statement, PAN, experience certificates for similar MFPs, financial statements, EMD submission proof, OEM authorization, installation/ commissioning plan, and OEM warranty certificates to be provided at delivery.

What are the essential technical specifications for the MFP tender?

Key specs include auto duplexing, scanning capability with platen/ADF, original document feeder type, main paper tray counts and 75 GSM capacity, bypass tray capacity, connectivity options, and 1-year on-site warranty with extended warranty options.

When is delivery expected for the MFPs and what are the windows?

Delivery must occur during working days within 1100-1245 hrs or 1400-1700 hrs; delivery occurs to consignee stores; vehicles without GPS systems are mandatory for dispatch as per ATC rules.

What is the warranty requirement for the printer supply?

The supplier must provide a 1-year on-site warranty from final acceptance or post-installation; OEM warranty certificates are required at delivery and service centers must be established across India.

What are the GST implications for inland procurement?

GST is not applicable for inland Government transactions; bidders should not include GST for this procurement and should indicate non-applicability in their bid documents.

How to handle delivery delays and extension requests for the MFP order?

Maintain a Hindrance Register as mandatory; obtain purchaser endorsement for any extension; follow the original delivery period; failure to comply may lead to contract adjustment or rejection.

What is the scope of supply for the A4 MFP tender?

Scope is strictly goods supply; installation, commissioning, and training may be included per terms; ensure on-site installation plan is in bid; post-supply inspections are not permitted per ATC terms.

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