Indian Army Spices & Condiments Tender 2025 - IS 2323/2443/3576 Compliant Food Spices, Department Of Military Affairs

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for a broad range of prepared spices and condiments, including Chili, Mustard, Coriander, Turmeric, Fenugreek, Asafoetida, Tamarind Concentrate, Cloves, Black Pepper, Cumin, and Large Cardamom. The items are referenced with multiple IS standards (IS 2323, IS 2443, IS 3576, IS 5955, IS 4404, IS 13446) across Q3–Q4 quality bands. The procurement context emphasizes compliance with these standards and supplier capability to service government orders. A notable clause allows quantity variation up to 25% of bid quantity at contract placement and during currency, with delivery timelines adjusted from the last order date. Delivery period adjustments hinge on the original timeframe, with a minimum of 30 days. The bid requires robust governance around financial standing and post-sales support.

• Organization: Indian Army
• Product/Service: Spices and Condiments conforming to IS standards
• Location/Context: Government procurement through Department Of Military Affairs
• Key Differentiator: IS-standard compliance across multiple spice categories and flexible quantity variation
• Unique Aspect: OEM/Authorized Seller provisions for after-sales service; mandatory documentation flow

Technical Specifications & Requirements

• Product categories: Chili (Q4), Mustard, Whole/Ground Coriander (Q3–Q4), Turmeric Whole/Ground (Q3), Fenugreek (Q4), Hing (Q4), Tamarind Concentrate (Q3), Cloves (Q3), Black Pepper (Q4), Cumin (Q4), Large Cardamom (Q4)
• Standards referenced: IS 2323, IS 2443, IS 3576, IS 5955, IS 4404, IS 13446 (designations include Q3/Q4 quality bands)
• Compliance expectations: OEM/Authorized Seller must have registered Indian office for after-sales support; submit OEM authorization where applicable
• Experience guidance: Bidders with proven supply to Central/State Government/PSU for at least 3 years; provide contract copies
• Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; GST computation as per actuals
• Delivery conditions: Option Clause allows quantity adjustments up to 25% during contract and currency; delivery period and penalties not detailed beyond minimum 30 days for added time

Terms, Conditions & Eligibility

• EMD/financial health: Not explicitly stated; bidder must demonstrate stable financial standing and avoid liquidation or bankruptcy
• Delivery/timing: Delivery period linked to last delivery order; extended timing uses (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days
• GST & payments: GST payable by bidder; reimbursement as per actuals or applicable rates; GST treated at bidder quotation level
• Bidder documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified) to be submitted with bid for vendor code creation
• OEM requirements: Importers must show registered Indian office for after-sales service; provide OEM authorization details
• Experience criteria: 3 years of regular manufacture/supply to government entities; sub-contractors or resellers must demonstrate primary product compliance