GEM

Indian Air Force Procurement: Entry/Mid Level Desktop Computers, High End Desktops, IS 16242 UPS & AVR UPS V2 Tender 2025

Bid Publish Date

28-Nov-2025, 2:32 pm

Bid End Date

09-Dec-2025, 12:00 pm

EMD

₹12,26,350

Location

BIDAR , KARNATAKA

Progress

Issue28-Nov-2025, 2:32 pm
AwardPending
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Quantity

1293

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Tender Overview

Indian Air Force invites bids for the Entry and Mid Level Desktop Computers (Q2), High End Desktop Computers (Q2), and Online UPS up to 10 KVA conforming to IS 16242 (Part 1) (Q2), plus Line Interactive UPS with AVR (V2) (Q2). The scope covers Supply, Installation, Testing and Commissioning with an estimated value not disclosed and an EMD of ₹1,226,350. Delivery terms allow a 25% quantity option during contract execution. The bidder must align with the organization’s ATC clauses, ensuring secure IT asset storage via standard cabinets and minimum display ports. The award is governed by domestic delivery, compliance, and performance conditions typical of IAF procurement.

Technical Specifications & Requirements

  • Product categories: Desktop computers (entry/mid and high-end), IS 16242 (Part 1) compliant Online UPS (10 KVA or higher), and Line Interactive UPS with AVR (V2).
  • Scope: Supply, Installation, Testing and Commissioning (SITC) of all listed equipment.
  • Key terms: USB port count must be 6 or higher; physical IT asset security requires a standard locking cabinet; CPU display ports must be at least two (HDMI/DP/VGA).
  • Warranty/Support: PBG validity extended by warranty period (60 days post-warranty for staggered deliveries). Dedicated OEM support line required.
  • ATC/Compliance: Upload of certificates is mandatory; ensure IS 16242 conformity where applicable and secure supply chain.

Terms, Conditions & Eligibility

  • EMD: ₹1,226,350; must be submitted as specified in bid documents.
  • Delivery: Delivery period linked to original order with option to extend up to 30 days minimum; extended delivery time adjusts by quantity ratio.
  • Penalty/Termination: Contracts may be terminated for non-compliance, non-delivery, or insolvency risk; performance can trigger LD provisions.
  • Service & Support: Bidders must provide a dedicated toll-free service line; escalation path defined in ATC.
  • Documentation: Upload all required certificates/documents per T&C/ATC; ensure OEM authorizations where applicable.

Key Specifications

  • Entry/ Mid Level Desktop Computers (Q2) and High End Desktop Computers (Q2)

  • Online UPS up to 10 KVA conforming to IS 16242 (Part 1) (Q2)

  • Line Interactive UPS with AVR (V2) (Q2)

  • USB ports: minimum 6 per device

  • Display outputs: minimum two ports per CPU (HDMI/DP/VGA)

  • Security cabinet with locking facility for IT assets

  • SITC: Supply, Installation, Testing & Commissioning

  • Warranty coverage linked to PBG validity for staggered deliveries

Terms & Conditions

  • EMD amount ₹1,226,350; submission per bid terms

  • Delivery quantity may vary up to 25% during and after contract

  • USB ports, display outputs and cabinet security must meet minimum specs

  • PBG validity extends 60 days beyond final warranty for staggered lots

Important Clauses

Payment Terms

EMD amount ₹1,226,350; SITC payments per contract terms with potential discounts as allowed by ATC

Delivery Schedule

Delivery period linked to last delivery order date; option extension requires minimum 30 days and proportional time calculation

Penalties/Liquidated Damages

Contract termination possible for non-delivery or material breach; LDs applicable for delays and non-compliance

Bidder Eligibility

  • Proven experience in SITC of desktop PCs and enterprise UPS systems

  • Financial capacity to support ₹1+ crore tender value

  • Compliance with IS 16242 and related IT security requirements

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Required Documents

1

GST Registration

2

Permanent Account Number (PAN) card

3

Experience certificates for similar SITC projects

4

Financial statements and turnover details

5

EMD submission document (online/DD as prescribed)

6

Technical bid documents and compliance certificates

7

OEM authorization letters (where applicable)

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for the IAF desktop and UPS tender in India 2025?

Bidders must submit EMD ₹1,226,350 along with GST, PAN, experience certificates, financial statements, OEM authorizations, and technical compliance certificates. Ensure IS 16242/Part 1 compliance for UPS and provide a dedicated support line. SITC scope requires installation and commissioning at delivery sites.

What are the minimum USB port requirements for devices in this tender?

All desktops and associated UPS systems must provide at least 6 USB ports. This specification is non-negotiable and must be clearly stated in the technical bid with manufacturer datasheets and compliance notes.

What display interfaces are required for each CPU in this tender?

Each CPU must support a minimum of two display ports, chosen from HDMI, DP, or VGA. Bid submissions should include port mapping and relevant test results to prove compatibility with standard monitors.

What is the option clause for quantity variation in this IAF tender?

The purchaser may increase or decrease order quantity up to 25% of bid quantity during contract execution and at contracted rates, with delivery time adjustments based on a calculated formula and a minimum of 30 days.

What is the PBG requirement linked to warranty for staggered deliveries?

PBG validity must extend 60 days beyond the warranty period of the final lot delivered under staggered delivery, ensuring post-delivery compliance and warranty support coverage.

What documents are mandatory for bidder submission in this IAF procurement?

Submit GST, PAN, experience certificates for SITC projects, financial statements, EMD document, technical bid and certificates, and OEM authorizations. Ensure all certificates are uploaded per ATC and corrigenda.

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