Inspector General Of Prisons Gujarat Tentage Services & Catering Tender Ahmedabad 2026 - Pole Tents Veg Dinner Special Thali 230000
Progress
Key Highlights
- • Local service presence required: Office in Gujarat state with documentary evidence
- • 50% contract quantity/duration variation allowed; lumpsum scope may adjust up to 50%
- • Dedicated toll-free support and explicit escalation matrix must be provided
- • Tentage service: pole tents; Catering: veg packets, dinner, and special thali
- • ATC & Corrigendum compliance mandatory for bid submission
- • No BOQ items; bundled tentage + catering scope with estimated value ₹230,000
Tender Overview
The Inspect or General Of Prisons under the Government of Gujarat invites a tender for tentage services (pole tents) and catering per packet-based veg meals including dinner and special thalis, to be executed in AHMEDABAD, GUJARAT. Estimated contract value is ₹230,000 with procurement emphasis on on-site tentage and meal provisioning. The BOQ shows zero items, indicating a bundled services approach and potential scope flexibility. Respondents must ensure a local service presence in the state and provide dedicated support lines. The award will hinge on compliance with ATC terms, service availability, and the ability to scale under the 50% quantity/duration variation clause. This procurement aligns with the Home Department Gujarat’s event and facility management needs at the Prisons department facilities.
Technical Specifications & Requirements
Given the absence of explicit technical specs, bidders should prepare to supply:
- Tentage: pole tents suitable for event/assembly settings; ensure stability and weather resistance; arrange installation, dismantling, and on-site support.
- Catering: veg meals per packet, including standard dinner and a special thali option; ensure hygienic preparation, timely service, and portion control; packaging and labeling per event requirements.
- Compliance: respond to ATC and Corrigendum; meet all standard service norms; provide an escalation matrix and dedicated service contact.
- Documentation: maintain proof of capability, local deployment, and client-facing support.
Terms, Conditions & Eligibility
- 50% variation in contract quantity or duration allowed at contract issue and during execution.
- Office of Service Provider must be located in the state of Gujarat; submit documentary evidence.
- Provide Dedicated toll-free service number and an Escalation Matrix for support.
- Upload all required certificates/documents as per bid, ATC, and corrigenda; non-compliance may lead to rejection.
- No BOQ items; adherence to ATC terms and service levels is critical for award.
Key Specifications
-
Product/service names: tentage (pole tents) and catering per packet-based veg meals
-
Quantities/scale: not explicitly itemized; total estimated value ₹230,000
-
EMD/financial scope: EMD amount not specified; ensure compliance with bid terms
-
Experience: prior demonstration of tentage and catering service delivery
-
Quality/standards: ATC compliance; Corrigendum adherence; dedicated support
-
Delivery/installation: on-site tent setup and meal service as per event needs
-
Warranty/after-sales: service escalation and ongoing support required
Terms & Conditions
-
50% variation clause allows contract expansion or reduction before and after award
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State-specific service office required; Gujarat-based operations with evidence
-
Dedicated toll-free support and escalation matrix mandatory in bid
-
ATC and Corrigendum compliance is non-negotiable; certificates required
Important Clauses
Payment Terms
Not specified in data; bidders should seek ATC for payment milestones and any advance payment conditions
Delivery Schedule
Delivery/installation timelines are not detailed; bidders must confirm scheduling aligned to event dates in Ahmedabad
Penalties/Liquidated Damages
No explicit LD details provided; respond to ATC for escalation of penalties in service failures
Bidder Eligibility
-
Gujarat-based office with verifiable address
-
Demonstrated experience in tentage and veg catering services
-
Compliance with ATC and Corrigendum requirements; mandatory certificates uploaded
Tender Data
Bid Details
Quantity
2450
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Tentage Service - Pole Tents , Catering Service per Packet based - Veg; Dinner; Special Thali
Delivery Details
Delivery Locations
1
Delivery Cities
Ahmadabad
Delivery Pincodes
380027
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Panchal Vishnubhai Chhotabhai | 380027,Sabarmati Central jail,Ahmedabad | Ahmadabad | Gujarat | 380027 | 2250 | - | Area of Stage : 375 Area of Stage Step : 50 Area of Woolen Carpet : 500 Number of Round Table with cover : 4 Number of Tables with Frills : 12 Number of Banquet Chair : 16 Number of Plastic Chair : 100 Number of Wooden sofa single seater : 6 Number of Wooden sofa two seater : 1 Area of Side Wall / View Cutter : 500 Number of Service Days Required during contract Duration : 5 |
Authority Records
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Documents 5
GeM-Bidding-9962794.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
12-Oct-2026, 1:30 pm
Opening Date
13-Oct-2026, 1:30 pm
Categories
3
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar tentage/catering services
Financial statements or turnover evidence
EMD/Security deposit proof (if applicable)
Technical bid documents and compliance statements
OEM authorizations or service partner agreements (if applicable)
Dedicated service contact details and escalation matrix
Proof of in-state office presence in Gujarat
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for tentage and catering tender in Ahmedabad Gujarat 2026
To bid for the tentage and catering tender in Ahmedabad, submit GSTIN, PAN, and experience certificates, along with technical compliance documents. Ensure dedication of a Gujarat-based service office, submit escalation matrix, and upload ATC compliance. The contract allows up to 50% variation in quantity/duration.
What documents are required for Gujarat IG Prisons bid 2026
Required documents include GST certificate, PAN card, experience certificates for similar work, financial statements, and EMD proof if applicable. Include technical bid and OEM authorizations where needed, plus a dedicated service contact and state office evidence to satisfy eligibility criteria.
What are the technical spec expectations for pole tents in this tender
Bidders should provide pole tents suitable for events with stability and weather resistance, installation and dismantling services, and on-site support. Although explicit IS standards aren’t listed, ensure safety and quality adherence as part of the ATC compliance and escalation framework.
What is the estimated contract value and payment terms
The estimated value is ₹230,000, with payment terms to be clarified in the ATC. Bidders should confirm milestones, acceptance criteria, and any advance payment provisions during bid finalization, while ensuring compliance with local tax documentation.
When is delivery or installation expected for this tender
Delivery/installation timelines are not specified in the available data. Bidders must align scheduling to the event dates in AHMEDABAD and include a clear delivery plan in the technical bid, along with an escalation matrix for delays.
What are the eligibility criteria for Gujarat tentage procurement 2026
Eligibility includes verifiable Gujarat-based office, demonstrated experience in tentage and catering, upload of required certificates, and adherence to ATC and Corrigendum. A dedicated toll-free support line and escalation matrix are mandatory for bid submission.
What certificates and certifications are demanded in the bid
Bidders must upload all certificates requested in the bid document, ATC, and corrigenda. This typically includes GST, PAN, experience certificates, financials, and any OEM authorizations. Non-submission may lead to bid rejection; ensure all documents are current and valid.
How to contact service support for Gujarat IG Prisons catering
Provide a dedicated toll-free phone number for service support and an escalation matrix with contact persons. The bid requires clear escalation pathways for prompt resolution, ensuring responsive service during the contract period.