Indian Army Department of Military Affairs Car Diary & Register Supplies Tender Roorkee Rajasthan 2026

Tender Overview

Organization: Indian Army, Department Of Military Affairs. Procurement scope includes a wide range of office stationery and record-keeping items (Car Diary, Milage Card, Gate Pass Pad, E Job Card, Day Book, Sick Report Register, Morning Parade State Register, Morning Report Book, Arms Issue Register, Attendance Registers, Answer sheets, various paper and ink consumables, and related drawing papers). The estimated value is not disclosed; EMD is ₹20,000. Delivery/installation location is HQ BEG & Centre Roorkee. Tender emphasizes non-obsolete items with a minimum 5 years residual market life and requires data sheet alignment with product specifications. A 25% quantity option exists for increased orders during contract performance. This is a government procurement through the GEM portal, targeting Indian Army operations logistics and archival/administrative documentation needs.

Technical Specifications & Requirements

• Product categories: Registers (attendance, morning/afternoon, arms, firing, drafting), ledgers (cash book, digest), office stationery (A4 paper, ink cartridges), drawing sheets, binder accessories, and related forms as per sample.
• Delivery terms: Delivery period linked to final delivery order; time extension rules apply with minimum 30 days. Location: HQ BEG & Centre Roorkee.
• Compliance: Data Sheet must match with product specifications; no mismatches allowed. OEM authorizations and End User Certificates may be required as per buyer’s format.
• Experience: Bidder or OEM must have 3+ years of regularly supplying similar category products to central/state govt bodies or PSU.
• Documentation: PAN, GSTIN, cancelled cheque, EFT Mandate; bid must include data sheets and end-user terms.
• GST: GST applicable as per prevailing rates with reimbursement at actual or capped to quoted rate.

Terms, Conditions & Eligibility

• EMD: ₹20,000 as bid security.
• Delivery address: HQ BEG & Centre Roorkee.
• Option clause: Purchaser may increase/decrease quantity by up to 25% of bid/contract quantity; delivery window recalculated accordingly with minimum 30 days.
• Financial stability: Bidder to declare non-liquidation status; avoid bankruptcies; provide undertakings.
• Documentation to submit: PAN, GSTIN, cancelled cheque, EFT Mandate; data sheets; End User Certificate in buyer format if requested.
• Pre-qualification: Not under liquidation or similar proceedings; not declared obsolete by OEM within 5-year residual market life.
• GST implementation: Bidder bears GST applicability; reimbursement subject to actuals or quoted rate, whichever is lower.