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Western Coalfields Limited Air Cooler Hiring Tender Chandrapur Maharashtra 2026

Bid Publish Date

22-Feb-2026, 2:08 pm

Bid End Date

05-Mar-2026, 12:00 pm

Value

₹1,89,000

Location

CHANDRAPUR , MAHARASHTRA

Progress

Issue22-Feb-2026, 2:08 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Categories 3

COOLER SERVICES AIR COOLER

Tender Overview

Western Coalfields Limited invites bids for the Air cooler hiring service in Chandrapur, Maharashtra 441205 for a period of 3 months. Estimated value is ₹189,000. No BOQ items are listed. Bidders must quote the rate for complete works including GST and upload a price breakup in the provided format. The contract allows a quantity/duration adjustability of up to 25%, both before and after contract issuance, which bidders must accept. This procurement targets temporary cooling solutions to support coal production operations. The absence of a detailed BOQ suggests a fixed-scope service with flexible deployment requirements.

Technical Specifications & Requirements

  • Product/service: Air cooler hiring for 3-month period
  • Estimated value: ₹189,000; no BOQ items
  • Contract flexibility: Up to 25% increase/decrease in quantity or duration at contract issue; post-issue adjustments capped at 25% total
  • Quotation format: Quote rate including GST; upload price breakup in the prescribed format
  • Standards/benchmarks: Not specified in tender data; bidders should note absence of detailed technical specs and prepare for potential site-specific requirements at implementation
  • Delivery/installation: Not explicitly defined in tender data; bidders should confirm deployment logistics during bidding
  • Commercial terms: Tender requires complete works quotation with GST; price breakup mandatory

Terms, Conditions & Eligibility

  • EMD: Not specified in data
  • Quantity/duration adjustment: Allowed up to 25% at the time of contract issue and post-issuance
  • Quotation requirement: Rate for complete works including GST; provide price breakup in the specified format
  • BOQ availability: No items listed in BOQ; bidders should align with the non-BOQ-based scope
  • ATC notes: Basic terms emphasize price quoting and acceptance of revised contract quantity/duration
  • Delivery/completion timeline: Not detailed; bidders should seek clarification on deployment timelines during bid submission

Key Specifications

  • Product/service: Air cooler hire for 3 months

  • Estimated value: ₹189,000

  • Contract flexibility: ±25% quantity/duration

  • Quotation format: GST-inclusive rate with price breakup

  • BOQ: No items listed; non-BOQ based scope

Terms & Conditions

  • 25% quantity/duration adjustment allowed at contract issue and post-issuance

  • Rate quotations must include GST with a provided price breakup

  • No BOQ items; ensure clarity on deployment logistics and timelines

Important Clauses

Payment Terms

Not specified in tender; bidders should await purchaser's payment terms during bid evaluation

Delivery Schedule

Not specified; bidders should seek site-specific deployment timelines in RFP clarification

Penalties/Liquidated Damages

Not specified; potential LDs to be clarified in contract award

Bidder Eligibility

  • Experience in providing temporary cooling or air cooler hire services

  • GST-compliant supplier with GST registration

  • Financial capability to handle a ₹189,000 contract and deliver within 3 months

Documents 6

GeM-Bidding-9027504.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates (similar air cooler hiring/temporary cooling deployments)

4

Financial statements or turnover proof

5

EMD submission document (if applicable and specified by purchaser)

6

Technical bid document demonstrating compliance with GST-inclusive rate and price breakup

7

OEM authorizations or service-provider qualifications (if required by issuing authority)

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for the air cooler hiring tender in Chandrapur Maharashtra 2026?

Bidders must submit GST registration, PAN, experience certificates, financial statements, and the GST-inclusive rate with a price breakup. The tender permits a ±25% quantity/duration adjustment before contract issuance and after award. Ensure compliance with submission format and clarify deployment logistics during bid submission.

What documents are required for the air cooler procurement in Maharashtra?

Required documents include GST certificate, PAN, experience certificates for similar deployments, financial statements, EMD documents if applicable, and the technical bid showing GST-inclusive pricing with a detailed price breakup. OEM authorizations may be needed depending on supplier qualifications.

What is the contract duration and value for the air cooler hire?

The contract duration is 3 months with an estimated value of ₹189,000. Bidders should quote a GST-inclusive rate and provide a price breakup as per the specified bid format, noting that quantity/duration can vary up to 25%.

Are there any specific standards or certifications required for this tender?

No explicit technical standards are listed. Bidders should prepare to meet general compliance and supply chain requirements, and verify installation/logistics readiness with the buyer during clarifications. Ensure GST compliance and proper documentation for bid submission.

When is the price breakup and GST inclusion critical for this bid?

The tender requires the rate quote to include GST and to upload a precise price breakup in the prescribed format. Ensure the breakup clearly separates base rate, GST percentage, and total amount to avoid disqualification.

What if the contract quantity needs adjustment after award?

The buyer may increase or decrease contract quantity up to 25% at contract issue and post-award, which bidders must accept. Plan logistics and pricing to accommodate potential changes without impacting performance.

What delivery or deployment details should bidders provide for air coolers?

Provide deployment readiness details, including delivery timelines, site access, installation readiness, and on-site support. Since the tender lacks explicit delivery terms, propose a clear deployment plan and after-sales support structure in the bid.

How to contact for clarifications on this air cooler tender in Maharashtra?

Submit any clarification requests through the official procurement portal, referencing the project description and location Chandrapur, Maharashtra. Seek explicit guidance on deployment timelines, EMD applicability, and any OEM or service-provider requirements.

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