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Indian Army Detailed Design Drawings Approval Tender 2026 – Department Of Military Affairs, GeM Terms & 50% Quantity Option

Bid Publish Date

04-Feb-2026, 9:41 am

Bid End Date

14-Feb-2026, 10:00 am

Progress

Issue04-Feb-2026, 9:41 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1416

Category

LV6 MT1 4730 000060

Bid Type

Two Packet Bid

Key Highlights

  • • Detailed Design Drawings submission within 5 days of award and buyer approval/modifications within 5 days
  • • 50% quantity variation possible during contract period at contracted rates
  • • Delivery period adjustable if buyer delays drawing approvals; no liquidated damages for such delay
  • • End User Certificate provided in buyer’s standard format; NDA required on bid letterhead
  • • GST invoicing on GeM with GST payment screenshot; nominated inspection agency involved
  • • Vendor Code Creation requires PAN, GSTIN, Cancelled Cheque, and EFT Mandate

Tender Overview

The procurement is led by the Indian Army under the Department Of Military Affairs for a project requiring submission and approval of Detailed Design Drawings. Bidders must provide drawings within 5 days of award, after which the Buyer will approve or issue modification lists within 5 days. Supply must follow the approved drawings; any modifications communicated by the Buyer must be incorporated. An option clause permits up to 50% quantity variation at contract rates, and delivery timelines adjust if approvals are delayed. Invoicing on the GeM portal must include a GST invoice copy and GST portal payment screenshot. The process references a nominated inspection agency and NDA/U1 declarations for bid submission. Location details are not specified; the tender emphasizes drawing conformity and adaptable quantities.

Key Specifications

  • 49-50% quantity adjustment capability under option clause

  • 5-day submission of Detailed Design Drawings

  • 5-day list of modifications or approval

  • Supply strictly per approved drawings with communicated modifications

  • Nominated Inspection Agency for conformity checks

  • GST-compliant invoicing with GeM portal submission

Terms & Conditions

  • 5-day Detailed Design Drawings submission and approval cycle

  • Up to 50% quantity variation at contract rates

  • Delivery delay due to drawing approval carries no LD

Important Clauses

Payment Terms

Invoicing on GeM with GST copy and GST portal payment screenshot; no LD for approval delays

Delivery Schedule

Delivery period adjusted if buyer delays approval of drawings; minimum 30 days for extended delivery due to increased quantity

Penalties/Liquidated Damages

No LD applied for delays caused by drawing approval; LD may apply for other non-performance events per contract terms

Bidder Eligibility

  • Not under liquidation or court receivership

  • Submit PAN, GSTIN, cancelled cheque, EFT mandate

  • Agree to NDA and End User Certificate formats

Documents 5

GeM-Bidding-8928501.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 38 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 LV6 MT1 4730 000060 NIPPLE GREASE SPECIAL 1 4BSF ZERK STRAIG 105 nos procoffr@7dou 45
2 LV7 MARUTI 09481M10102 FUSE 10 AMP 145 nos procoffr@7dou 45
3 LV7 STLN 6240 013624 LAMP INCANDESCENT 59 nos procoffr@7dou 45
4 LV7 STLN 6220 72 0196593 INDICATOR BULB 21 W 60 nos procoffr@7dou 45
5 LV7 STLN 6240 013631 LAMP INCANDESCENT 13 nos procoffr@7dou 45
6 LV7 MARUTI 09481M15102 FUSE 15 AMP 195 nos procoffr@7dou 45
7 LV7 MARUTI 09471M12028 BULB 12V 1 W 2 nos procoffr@7dou 45
8 LV7 MARUTI 09305M13002 BUSH SPRG SHACKLE 47 nos procoffr@7dou 45
9 LV7 MARUTI 09471M12073 BULB 12V 5W 23 nos procoffr@7dou 45
10 LV7 STLN VF B 4457910 FUEL FILTER CUM WATER SEPARATOR 12 nos procoffr@7dou 45
11 LV6 MT6 2640 000192 KIT COLD PATCH FOR TUBE REPAIR COMPLETE 42 nos procoffr@7dou 45
12 LV7 MARUTI 22100M83060 COVER ASSY CLUTCH 24 nos procoffr@7dou 45
13 LV7 MARUTI 78310M83311 TOP DESK ASSY 17 nos procoffr@7dou 45
14 LV7 MARUTI 17700M83112 RADIATOR ASSY 8 nos procoffr@7dou 45
15 LV7 STLN VF F 7473900 ALTERNATOR ASSY 4 nos procoffr@7dou 45
16 LV7 MARUTI 09482M00551 SPARK PLUG CHAMPION RC 8 YC 157 nos procoffr@7dou 45
17 LV7 STLN VF 2520 012985 SLEEVE CYLINDER REPAIR KIT MINOR 20 nos procoffr@7dou 45
18 LV7 STLN VF X 2206000 EXHAUST BRAKE SWITCH 9 nos procoffr@7dou 45
19 LV7 MARUTI 99000M24120 471 BULB HEAD LAMP 12V 45 40W 23 nos procoffr@7dou 45
20 LV7 MARUTI 41331M62020 BUSH 23 nos procoffr@7dou 45
21 LV7 MARUTI 5945 905916 RELAY TURN SIGNAL 15 nos procoffr@7dou 45
22 LV7 STLN VF 2520 72 0000521 REPAIR KIT MECHANICAL TRANSMISSION 16 nos procoffr@7dou 45
23 LV7 TATA 2641 2910 0182 BRAKE FLUID RESERVOIR 25 nos procoffr@7dou 45
24 LV7 STLN 2540 72 0000719 HANDLE DOOR 7 nos procoffr@7dou 45
25 LV7 STLN 5945 007625 FLASHER SOLID STATE 13 nos procoffr@7dou 45
26 LV7 MARUTI 38860M76M00 RELAY ASSY 22 nos procoffr@7dou 45
27 LV7 STLN VF 6220 72 0000403 LIGHT ASSY INDICATOR FRT DIRECTION 3 nos procoffr@7dou 45
28 LV7 STLN 6220 004485 LIGHT BLACKOUT 39 nos procoffr@7dou 45
29 LV7 TATA 2641 8910 6311 MUD FLAP OUTER RH WHEELS 11 nos procoffr@7dou 45
30 LV7 STLN VF 5945 007475 RELAY SOLID STATE 27 nos procoffr@7dou 45
31 LV7 TATA 2780 8240 0101 ASSY WIPER BLADE 81 nos procoffr@7dou 45
32 LV7 STLN VF P 2405339 FILTER ASSY SHORTER II 77 MM 23 nos procoffr@7dou 45
33 LV7 MARUTI 17521M86520 BELT WATER PUMP 15 nos procoffr@7dou 45
34 LV7 TATA 3040 022282 ASSY BALL JOINT LH 9 nos procoffr@7dou 45
35 LV7 STLN VF 2540 72 0000144 ARM WIND SCREEN WIPER S A WIPER ARM 73 nos procoffr@7dou 45
36 LV7 MARUTI 2540 006507 ABSORBER ASSY FRONT SHOCK 10 nos procoffr@7dou 45
37 LV7 MARUTI 35500M80000 LAMP ASSY FRONT FOG 22 nos procoffr@7dou 45
38 LV7 STLN VF 2540 72 0000532 REAR VIEW MIRROR 17 nos procoffr@7dou 45

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Required Documents

1

PAN Card copy

2

GSTIN certificate copy

3

Cancelled cheque

4

EFT Mandate certified by bank

5

End User Certificate (buyer standard format)

6

NDA on bidder letterhead

7

Bidder undertaking of non-liquidation status

8

GST invoice copy and GST portal payment screenshot for GeM invoicing

Frequently Asked Questions

How to bid for the Indian Army detailed design drawings tender 2026

Bidders must register on GeM, upload PAN, GSTIN, cancelled cheque, EFT Mandate, and NDA. Submit Detailed Design Drawings within 5 days of award, with modification lists provided within 5 days if required. Ensure compliance with End User Certificate in the buyer format and provide GST invoice with payment screenshot during submission.

What documents are required for bidder submission in this Army tender

Required documents include PAN, GSTIN, Cancelled Cheque, EFT Mandate, NDA on bidder head, End User Certificate in buyer format, and a formal undertaking of non-liquidation. Also submit GST invoice and GST payment screenshot on GeM during bid submission.

What are the delivery terms if drawing approvals delay in this tender

Delivery period is refixed with no LD for the period of delay caused by buyer drawing approvals. If quantity increases by up to 50%, the delivery schedule adjusts proportionally using (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days.

What is the scope of the option clause in this Army procurement

The purchaser may increase or decrease the ordered quantity by up to 50% at the time of contract placement and during the contract currency at contracted rates. Additional time is calculated per the specified formula and may extend delivery only within the contracted window.

Which standards or certifications are required for this Army tender

No fixed product standards are listed in the BOQ; emphasis is on conforming to approved Detailed Design Drawings and End User Certification per buyer format. Ensure NDA and GST compliance; prepare to engage a nominated inspection agency for conformity checks.

How will GST invoicing be handled for this GeM tender

Bidders must upload a GST-compliant invoice on GeM and provide a GST portal payment screenshot. Ensure the EFT mandate is active and bank details match the invoicing records, as part of the bid submission and subsequent contract execution.

What is the role of the End User Certificate in this procurement

End User Certificate must be provided in the buyer’s standard format to confirm end-use, with the NDA in place. This document is required during bid submission and validates that the goods/services will be used for the stated military purpose under supervision.

What is the impact of the 5-day drawing approval cycle on project timelines

The 5-day approval window dictates the initial design validation. Any buyer delay in approval triggers a delivery schedule adjustment without liquidated damages. Bidders should align production planning to the 5-day cadence and anticipate potential modifications arising from buyer feedback.

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