GEM

Kerala Local Self Government Department Kottayam Laptop Inverter Printer Tender 2026 - IS 550 ISI Marked, Q2 Equipment

Q: What is the option clause for quantity variation in this tender?

The Purchaser may increase or decrease quantity up to **25%** of bid quantity at contract placement and during currency at contracted rates. Delivery periods extend proportionally based on the formula provided, with a minimum extension of 30 days.

Q: What are the inverter and battery requirements for this procurement?

Inverters must specify **output rating (KVA)**, input operating voltage range, and **inverter mode output voltage**. Batteries should be provided with each inverter where applicable, with minimum battery capacity (Ah) specified; suitable trolley/rack for batteries must be supplied.

Q: What standards or certifications are required for the equipment?

Equipment should aim for **IS 550** compliance and, where applicable, an **IS/ISO** alignment for printers and scanning functionality. OEM authorizations and service capability evidence are required to ensure post-purchase support and compliance with government procurement norms.

Bid Publish Date

02-Feb-2026, 3:57 pm

Bid End Date

16-Feb-2026, 4:00 pm

Location

KOTTAYAM , KERALA

Latest Corrigendum Available

Progress

Issue02-Feb-2026, 3:57 pm

Corrigendum12-Feb-2026

AwardPending

Explore all 4 tabs to view complete tender details

Quantity

Categories 14

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Tender Overview

The Local Self Government Department Kerala invites bids for Entry and Mid Level Laptop - Notebook (Q2), Inverter (V2) (Q2), and Multifunction Printer (Print, Scan, Copy) (Q2) in KOTTAYAM, KERALA 686001. Estimated value and exact quantities are not disclosed; however, a 25% quantity increment option exists under the Buyer Added Terms, with contract-based revisions at contracted rates. Bidders must demonstrate OEM authorization where applicable and compliant after delivery within the specified terms. The procurement prioritizes equipment meeting minimum performance criteria, portability, and compatibility with factory pre-installed operating systems. The unique combination of laptops, inverters, and printers in a single tender implies integrated deployment across municipal stores and offices, requiring reliable delivery schedules and service arrangements. This opportunity targets suppliers capable of supplying standardized Q2 devices with ISI/ISO-compliant documentation and robust after-sales support.

Technical Specifications & Requirements

Product categories: Laptops, Inverters, Multifunction Printers (Print/Scan/Copy)
Key capabilities: Processor details, RAM size, display size, display resolution, storage capacity, and operating system (factory pre-loaded)
Inverter specs: Output rating, input voltage range, and inverter mode output; batteries provision and minimum Ah per battery
Printer specs: Print speed (A4 mono/color per ISO/IEC 24734), auto duplex, paper handling, scanning area, feeder/tray details, connectivity, and warranty expectations
Compliance: IS 550, potential IS 3297 alignment, and compatibility with standard OEM configurations
Delivery & accessories: Trolley/rack provisions for batteries, suitable connectivity options, and minimum monthly duty cycle requirements
Service & warranty: Software/firmware updates, tech support, and regional service coverage

Terms, Conditions & Eligibility

EMD/financial standing: Bidder to confirm non-liquidation status; upload undertaking if required
Manufacturer authorization: OEM/Original Service Provider authorization form with complete contact details
Delivery terms: Option clause allows up to 25% quantity variation, with delivery windows tied to extension rules
Documentation: GST, PAN, experience certificates, financial statements, and technical compliance certificates
Payment terms: Details to be confirmed; ensure readiness to comply with contract terms and performance-based clauses

Key Specifications

Product/service names: Entry and Mid Level Laptop - Notebook (Q2), Inverter (V2), Multifunction Printer (Print/Scan/Copy) (Q2)
Quantities: 25% quantity variation allowed under option clause
Estimated value: Not disclosed in tender data
Experience: Prior experience in supplying government laptop/inverter/printer bundles recommended
Quality/compliance: System to meet factory pre-loaded OS, standards IS 550 and relevant printing/scanning standards
Delivery: Coordinated delivery with OEM support and after-sales service network
Warranty/AMC: Include warranty terms; specify spare parts availability and service SLA

Terms & Conditions

Option clause permits 25% quantity increase/decrease at contract stage
OEM authorization required for distributors or service providers
Delivery schedule linked to last delivery order date with extended periods

Important Clauses

Payment Terms

Payment terms to be specified in contract; bidders should anticipate standard government terms and any advance/retention conditions

Delivery Schedule

Delivery timeline starts from the last date of original delivery order; extended period calculations apply under option clause

Penalties/Liquidated Damages

Penalties may apply for delayed deliveries; specific LD% not disclosed in data; ensure compliance with delivery commitments

Bidder Eligibility

Not under liquidation or bankruptcy; warranty of financial stability
OEM authorization for the supplied devices
Experience in government procurement and prior similar supply contracts

Documents 6

GeM-Bidding-8919268.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Technical Specifications 3 Items

Item #1 Details

View Catalog

Category	Specification	Requirement
Processor	Laptop Type	Mid Level
Processor	Processor Number	AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher
Operating System	Operating System (Factory Pre-Loaded)	Window 11 Home
Memory	RAM Size (GB)	16.0 Or higher
Display	Display Size (in cm) - Diagonal	38.1 to 40.63 (15 In to 15.99 In)
Display	Display Resolution (Pixels)	FHD- 1920x1080 Or higher
Storage	Capacity of Storage Drive (in GB)	512, 1024, 2048 Or higher

Item #2 Details

View Catalog

Category	Specification	Requirement
INVERTER	Output Rating of the Inverter (in KVA)	2
INVERTER	Input - Operating Voltage of the Inverter (hint: The input range specified is minimum requirement; Wider input ranges shall also be acceptable being considered better provided meeting the performance requirement)	1 phase 180V -260V, 50 Hz AC mains
INVERTER	Output Voltage of the Inverter ( in inverter mode)	1 phase 220V +/- 10 V, 50 Hz AC
BATTERY	Provision of battery with each inverter for backup	Yes
BATTERY	Type of Battery	SMF-VRLA conforming to JISC- 8702 (Pt. I,II&III), Stationary Lead Acid Batteries (with tubular positive plates) in monobloc container conforming to IS 13369
BATTERY	Minimum Capacity of Each Battery ( in Ah) (hint: Write '0' in case battery not provided)	100.0
ACCESSORIES/ TROLLEY/ RACK	Provision of Suitable Trolley/ Rack for Batteries	Yes

Item #3 Details

View Catalog

Category	Specification	Requirement
Generic	Description of Stores	Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic	Print Technology	Laser
Generic	Type of Printing	Monochrome (Black), Colour Or higher
Generic	Features	Secure Print, Fax, NA
Generic	Operating System Compatibility	Windows 10 and Above, Linux, Mac OS, Windows Server
Printing	Print Paper Size	A4 and Legal
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM)	36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM)	Not Applicable Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM)	Not Applicable Or higher
Printing	Auto Duplexing Printing/Coping (2-sided Feature)	Yes Or higher
Scanning	Maximum Scan Area (Platen/Flatbed Size)	A4
PAPER HANDLING	Original Document Feeder Type (For Scanning and Copying)	Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING	Feeder Capacity (Number of Sheets) (For Scanning and Copying)	41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher
PAPER HANDLING	Number of Main Paper Tray	1
Connectivity	Connectivity	USB Port, Ethernet Port, Wi-Fi
Connectivity	Accessories Provided	USB Cable
Performance	Minimum Duty Cycle (Number of Prints/Month)	50,001 to 80,000, 80,001 to 1,00,000, 1,00,001 to 1,20,000, 1,20,001 to 1,50,001, 1,50,001 to 2,00,000, 2,00,001 to 3,00,000, 3,00,001 to 5,00,000, 5,00,001 to 10,00,000, 10,00,001 to 15,00,000 Or higher

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Historical Data

Required Documents

GST registration certificate

Permanent Account Number (PAN) card

Experience certificates for similar procurements

Financial statements (audited if available)

EMD submission proof (as applicable)

Technical bid documents demonstrating compliance with specifications

OEM/Manufacturer authorization certificate

Bidder undertaking regarding financial standing and non-liquidity

Corrigendum Updates

1 Update

Update

12-Feb-2026

Extended Deadline

16-Feb-2026, 4:00 pm

Opening Date

16-Feb-2026, 4:30 pm

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for the Kerala tender in Kottayam for laptops and printers?

Bidders should verify OEM authorization, submit GST and PAN, provide experience certificates, and attach technical compliance documents. Ensure the 25% quantity option is understood, and deliver with factory pre-loaded OS and ISI/ISO standards where applicable; follow the terms for delivery and payment as per contract.

What documents are required for submission in this Kerala procurement?

Submit GST certificate, PAN card, experience certificates, audited/financial statements, OEM authorization, technical bid documents, and EMD proof if applicable. Ensure all documents demonstrate compliance with IS 550 and any printing/scan standards; include delivery capability and service support details.

What are the key technical specifications for the laptops in this bid?

Laptops must include processor details, RAM size, display size, display resolution, storage capacity, and factory pre-loaded operating system. Devices should meet minimum performance criteria suitable for government office use and future-proof connectivity and warranty expectations.

What is the option clause for quantity variation in this tender?

The Purchaser may increase or decrease quantity up to 25% of bid quantity at contract placement and during currency at contracted rates. Delivery periods extend proportionally based on the formula provided, with a minimum extension of 30 days.

What are the inverter and battery requirements for this procurement?

Inverters must specify output rating (KVA), input operating voltage range, and inverter mode output voltage. Batteries should be provided with each inverter where applicable, with minimum battery capacity (Ah) specified; suitable trolley/rack for batteries must be supplied.

What standards or certifications are required for the equipment?

Equipment should aim for IS 550 compliance and, where applicable, an IS/ISO alignment for printers and scanning functionality. OEM authorizations and service capability evidence are required to ensure post-purchase support and compliance with government procurement norms.

When is the delivery deadline and how are penalties handled?

Delivery timelines align to the last date of the original delivery order, with extended periods if the option clause is exercised. Penalties or liquidated damages apply for delays as per government terms; exact LD rates will be specified in contract and delivery schedules.

What is required for manufacturer authorization in this bid?

Submit a complete Manufacturer Authorization/COC detailing OEM name, designation, address, email, and phone number. This is mandatory when authorized distributors/service providers are bidding; ensures direct OEM accountability and compliance with warranty terms.

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Documents 6

GeM-Bidding-8919268.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Kerala Local Self Government Department Kottayam Laptop Inverter Printer Tender 2026 - IS 550 ISI Marked, Q2 Equipment

Latest Corrigendum Available

Categories 14

Tender Overview

Technical Specifications & Requirements

Terms, Conditions & Eligibility

Key Specifications

Terms & Conditions

Important Clauses

Payment Terms

Delivery Schedule

Penalties/Liquidated Damages

Bidder Eligibility

Documents 6

GeM-Bidding-8919268.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

Buyer uploaded ATC document

GEM General Terms and Conditions Document

Past Similar Tenders (Historical Results)

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Entry and Mid Level Laptop - Notebook,Entry and Mid Level Laptop - Notebook,Multifunction Printer (

Entry and Mid Level Laptop - Notebook,Multifunction Printer (Print, Scan, Copy)

Technical Specifications 3 Items

Item #1 Details

Item #2 Details

Item #3 Details

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Required Documents

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Unlock Tender Documents

Documents 6

GeM-Bidding-8919268.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

Buyer uploaded ATC document

GEM General Terms and Conditions Document

Documents

Unlock All Documents

GeM-Bidding-8919268.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

Buyer uploaded ATC document

GEM General Terms and Conditions Document

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