Basic Education Department Uttar Pradesh Laptop & Multifunction Printer Tender 2026 | IS 550, ISO Standards 2026

Tender Overview

The opportunity is issued by the Basic Education Department Uttar Pradesh for procurement of Entry and Mid Level Laptop - Notebook (Q2) and ** Multifunction Printer (Print, Scan, Copy) (Q2)**. The scope includes supply, installation, testing and commissioning, with the option for quantity variations up to 25% during and after contract. Bidders must demonstrate solid government-facing experience and maintain financial health; data sheets and OEM authorizations are mandatory. Location and explicit start/end dates are not disclosed in the data provided, suggesting the tender targets state-level procurement within Uttar Pradesh. The unique element is the formal option clause tied to delivery timing and quantity adjustments, requiring clear planning and risk mitigation. A consistent emphasis on data sheet alignment and OEM authorization differentiates compliant bids. A bidder's past performance with Central/State Govt bodies will be scrutinized, along with turnover criteria.

Technical Specifications & Requirements

• Category: Laptop – Processor specifications; Laptop Type; Processor Number; Operating System (Factory Pre-Loaded)
• Memory: RAM Size (GB); Display Size (cm, diagonal); Storage (GB)
• Printing: Print Technology; Type of Printing; Print Paper Size; Minimum speeds per ISO/IEC 24734 for A4/A3 both Mono and Colour; Auto Duplexing; Paper handling with Original Document Feeder Type and number of main trays; Connectivity options
• Environmental/Quality: Data Sheet alignment; OEM authorization; Data sheet must match offered specs; 3-year govt project experience required; Manufacturer Authorization documents mandatory if using distributors
• Delivery/Scope: Supply, Installation, Testing and Commissioning; integration with existing government devices may be implied

Terms, Conditions & Eligibility

• Option Clause: Purchaser may adjust quantity by up to ±25% during contract; extended delivery period calculations apply with a minimum of 30 days
• Financial Standing: Bidder must not be in liquidation or bankruptcy; must upload an undertaking; minimum three-year turnover requirement applies
• Experience: Regular supply of equivalent products to Central/State Govt entities for 3 years; submit relevant contract copies
• Documentation: Data Sheet, OEM authorization, audited financials or CA certificate; data sheets must reflect offered product specs
• Scope: Bid price must cover Supply, Installation, Testing and Commissioning; OEM/Authorized distributor involvement required