Bharat Coking Coal Limited Goods Supply Tender India 2026 – 25% Quantity Option, GST Data Sheet & 1-Year OEM Warranty

Tender Overview

Bharat Coking Coal Limited (Coal India Limited) invites bids for the supply of goods under a multi-item scope. The contract includes a 25% option clause allowing quantity variations at contracted rates, with delivery periods calibrated to the last original order date. Bidders must provide a detailed Data Sheet, GST compliance, and PAN/GSTIN certificates. Invoicing must occur in the consignee’s name with their GSTIN. A one-year warranty is required, with OEM warranty certificates to be provided at delivery and post-sales service capabilities demonstrated through nearby service centers. The tender emphasizes data sheet integrity and GST treatment as per applicable rates, and reserves the right to adjust quantities up to 25% during the contract term. This opportunity targets suppliers capable of nationwide installation, commissioning, and after-sales support.

Technical Specifications & Requirements

• Scope: Supply of goods (data sheet to match bid parameters) and related invoicing controls
• Warranty: 1 year from final acceptance or after installation; OEM warranty certificates required at delivery
• After-sales: Installation, commissioning, training, troubleshooting, and maintenance service presence in INDIA; service centers near consignee destinations must be disclosed
• Data submission: Upload Data Sheet; ensure technical parameters align with offered product specifications; mismatches may lead to rejection
• Documentation: Pan Card, GSTIN, cancelled cheque, EFT mandate (certified by bank); GST reimbursement as per actuals or applicable rate (whichever lower)
• GST/Invoices: Invoice to be raised in consignee name with consignee GSTIN
• Option Clause: Quantity may increase by up to 25% during contract and extended periods under defined delivery logic
• GST/Tax: Bidder to determine applicable GST; purchaser bears no GST liability
• Data integrity: Data Sheet must be consistent with delivered goods and terms

Terms, Conditions & Eligibility

• EMD/Registration: Not explicitly stated; bidders must comply with Vendor Code creation requirements (PAN, GSTIN, cancelled cheque, EFT mandate)
• Delivery: Delivery period aligned to last delivery order date; extended time calculations apply if quantity increases
• Payment Terms: GST as per actuals; payment terms not explicitly defined beyond GST handling
• Warranty: 1 year; OEM warranties to be provided; service centers required for nationwide after-sales service
• Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; Data Sheet uploaded; data sheet verification is mandatory
• Ownership of Invoices: Invoice must be in consignee name with consignee GSTIN
• Vendor Obligations: Comply with data sheet matching and technical parameter verification; non-conformance may lead to bid rejection
• Right to Amend: Purchaser reserves quantity change up to 25% and extended time as per option clause