West Bengal Food and Supplies Department Sheet Fed Scanner Tender 2026 – V3 Q2, OEM Authorized Service Centers
Bid Publish Date
07-Sep-2026, 12:03 pm
Bid End Date
17-Sep-2026, 1:00 pm
Location
Progress
Key Highlights
- • OEM authorization certificate required and uploaded
- • Drivers must be present on the OEM website
- • Minimum of three OEM service centers in West Bengal including Kolkata and Siliguri
- • Addresses for service centers to be uploaded for verification
- • Consumables readily available at Gem and open market
- • Delivery period and option clause allow 25% quantity variation
- • No explicit tendered BOQ items; focus on Scanner (Sheet Fed) with Power Adapter/Cable
- • Sectional emphasis on local WB support and OEM-backed warranty
Tender Overview
The West Bengal Food And Supplies Department seeks a single unit Sheet Fed Scanner with Power Adapter/Cable under a 2026 procurement cycle. The bid requires a Bid Specific OEM authorization certificate, and all drivers must be available on the OEM website. A minimum of three OEM service centers must operate in West Bengal, including Kolkata and Siliguri, with addresses uploaded for verification. Consumables must be stocked in Gem’s open market. The buyer reserves a 25% quantity variation, and the delivery period starts from the last date of the original delivery order. This tender emphasizes OEM reliability, local support in WB, and verifiable service coverage.
Technical Specifications & Requirements
- Product: Sheet Fed Scanner with Power Adapter/Cable (1 unit)
- Documentation: Bid Specific OEM authorization certificate to be uploaded; all drivers must appear on the OEM website
- Service footprint: minimum 3 OEM service centers in West Bengal including Kolkata and Siliguri; upload addresses for verification
- Consumables: all types available at Gem and in open market for the offered printer
- Standards/Compliance: no explicit model-level standards listed; vendor must meet basic scanner functionality and OEM support
- Delivery/Execution: option clause allows up to 25% quantity variation; delivery period calculated as per contract terms from the final order date
- Additional: emphasis on on-time delivery, post-sales support, and verifiable OEM-backed warranty/maintenance
Terms, Conditions & Eligibility
- Quantity flexibility: up to 25% increase/decrease during contract and extended periods
- OEM authorization: upload Bid Specific OEM authorization certificate; ensure drivers available on OEM site
- Local support: at least three OEM service centers in West Bengal (Kolkata, Siliguri) with verified addresses
- Consumables policy: all consumables must be available via Gem or open market for the offered scanner
- Delivery terms: delivery period aligns with contract; additional time rules apply for extended quantity orders
- Documentation readiness: adhere to supplier-facing terms, including verification of service centers and OEM compliance
Key Specifications
-
Product/service: Sheet Fed Scanner (1 unit) with Power Adapter/Cable
-
Vendor must upload Bid Specific OEM authorization certificate
-
All drivers must be listed on OEM website and accessible
-
Minimum 3 OEM service centers in West Bengal including Kolkata and Siliguri
-
Service center addresses must be uploaded for physical verification
-
Consumables should be available at Gem and open market
-
Delivery terms governed by quantity variation clause (up to 25%)
Terms & Conditions
-
Delivery variation: up to 25% increase/decrease during contract
-
OEM authorization certificate and OEM driver availability required
-
Local service coverage: 3 WB service centers incl. Kolkata & Siliguri
-
Consumable availability in Gem/open market
-
Delivery period rules linked to last delivery order date
-
Upload addresses for verification of service centers
Important Clauses
Option Clause
Purchaser may adjust quantity by ±25% during contract and extended period with corresponding rate adjustments
OEM Authorization
Bidder must upload Bid Specific OEM authorization certificate; drivers listed on OEM site
Service Center Verification
Details/addresses of at least three OEM service centers in West Bengal to be uploaded and verified
Bidder Eligibility
-
Must provide Bid Specific OEM authorization certificate
-
Must demonstrate presence of at least three OEM service centers in West Bengal including Kolkata and Siliguri
-
Must upload service center addresses for verification
-
Consumables must be available in Gem or open market for the offered scanner
-
Must ensure drivers are available on the OEM website
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Scanner (V3) (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Kolkata
Delivery Pincodes
700087
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Amit Sadhukhan | 700087,11A, Mirza Galib Street | Kolkata | West Bengal | 700087 | 1 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9855436.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Categories
1
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Required Documents
Bidder submission documents listing OEM authorization certificate
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar scanner supply/maintenance
Financial statements showing annual turnover
EMD/Security deposit documents (as specified by buyer terms)
Technical bid documents confirming scanner model and compatibility
OEM authorization/authorization letter from the scanner manufacturer
Addresses and proof of existence for OEM service centers in West Bengal
Frequently Asked Questions
How to bid for the Sheet Fed Scanner tender in West Bengal 2026?
Bidders must submit the Bid Specific OEM authorization certificate, GST and PAN, experience certificates, and financial statements. Ensure all drivers are listed on the OEM site, and provide addresses of at least three WB service centers (Kolkata, Siliguri) with verification. Include consumable availability and comply with the 25% quantity variation rule.
What documents are required for the scanner tender in West Bengal?
Required documents include: OEM authorization certificate, GST certificate, PAN, experience certificates for similar supplies, financial statements, EMD documents, technical bid for the scanner, and OEM authorizations. Also upload service center details in West Bengal and proof that drivers are OEM-listed.
What are the delivery terms for the WB scanner procurement 2026?
Delivery begins from the last date of the original delivery order. If the option clause is exercised, extended time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The buyer may extend to the original delivery period, contingent on contract terms.
What is required regarding OEM service centers for this tender in WB?
Bidder must demonstrate presence of at least three OEM service centers in West Bengal, including Kolkata and Siliguri, with verified addresses uploaded for physical verification. Service centers must be operational and capable of post-sale support and maintenance.
What consumable requirements apply to the sheet-fed scanner bid in West Bengal?
All types of consumables should be available at Gem and in the open market for the scanner offered. Bidders must confirm consumable availability and supply continuity for the contract duration, with clear sourcing channels.
What are the OEM driver requirements for the West Bengal scanner tender?
Bidders must ensure that all scanner drivers are present on the OEM website and accessible to customers. The OEM authorization certificate should confirm availability of driver support and software updates for the contract lifecycle.
What is the scope of quantity variation for this scanner tender in WB?
The purchaser reserves the right to vary quantity up to 25% during contract placement and during currency. The calculation uses the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What standards or certifications are explicitly required for this WB scanner bid?
The tender data does not specify model-level standards; bidders must provide OEM authorization and service capability in WB, with drivers accessible on the OEM site and local service center coverage, ensuring ongoing post-sale support.