Gujarat Sports Youth and Cultural Activities Department Tentage Tender Kheda Gujarat 2025 IS 550 Lighting, Tent Rentals & Decor

Tender Overview

Gujarat Sports Youth and Cultural Activities Department invites bids for comprehensive tentage service and event support in Kheda, Gujarat 387001 for two athletic categories: under 11 boys and under 11 girls. Scope includes lighting, tent rentals, decoration, printing, drinking water, photography, with all other works per attached scope. Estimated value is not disclosed; EMD is ₹24,000 via DD or online, payable to the District Sports Officer, Kheda. A local service provider office is required in the consignee state. Bids may be adjusted by up to ±25% in quantity or duration at contract issue. The procurement emphasizes compliance with statutory term clauses and vendor eligibility, including MSE preferences for qualified state firms.

Technical Specifications & Requirements

• No BOQ items available; tender focuses on delivery of event support for two athletic blocks in a single district.
• Key service categories likely include: tentage setup, lighting systems, decoration work, printing materials, potable drinking water arrangements, and event photography.
• EMD: ₹24,000; submission via Demand Draft or online with hard copy delivered within 5 days post bid end.
• Performance security may be required as a DD alternative; deliverables must adhere to local procurement ATC terms. Office presence of the service provider in the state of Gujarat is mandated. MSE state purchase preference applies to valid Udyam registered bidders.
• No explicit technical specs (IS/standards) listed; bidders should infer from scope and ATC documents and ensure compliance with health, safety, and non-toxicity of materials.

Terms, Conditions & Eligibility

• EMD: ₹24,000 via DD in favor of District Sports Officer, Kheda or online; hard copy within 5 days of bid end.
• Successful bidder may provide DD-based PBG/Performance Security; document delivery within 15 days of award.
• Quantity/duration adjustments permitted up to 25%; post-issuance adjustments allowed within the same limit.
• Mandatory certificates: upload all bid documents per ATC; office must be in Gujarat; adherence to non-toxic materials if applicable; bidder must demonstrate financial health and non-liquidation status.
• State-level MSE preference to eligible bidders with valid Udyam Registration.
• Non-assignment and non-sub-contract clauses apply; ultimate liability remains with the main bidder.