TenderDekho Logo
GEM

Gujarat Sports Youth and Cultural Activities Department Tentage Tender Kheda Gujarat 2025 IS 550 Lighting, Tent Rentals & Decor

Bid Publish Date

27-Dec-2025, 10:53 am

Bid End Date

06-Jan-2026, 12:00 pm

EMD

₹24,000

Location

KHEDA , GUJARAT

Progress

Issue27-Dec-2025, 10:53 am
Technical01-May-2026, 5:23 pm
Financial
Award18-Jan-2026, 11:07 am
Explore all 4 tabs to view complete tender details

Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • Local office requirement: Service provider must have an office in Gujarat (consignee state)
  • • EMD amount: ₹24,000, payable via Demand Draft or online
  • • Payment/security: DD-based PBG acceptable; hard copy must be submitted within 15 days post award
  • • Quantity/duration flexibility: up to 25% increase/decrease allowed at contract issue and post-issuance
  • • MSE preference: State procurement preference for eligible Udyam-registered bidders
  • • Tenders cover multiple event services: tentage, lighting, decoration, printing, drinking water, photography
  • • ATC compliance: Bidders must upload all certificates and documents specified in bid documents, ATC and corrigendum

Categories 5

TENT AD FILM DECORATION PRINTING WORK LIGHTING

Tender Overview

Gujarat Sports Youth and Cultural Activities Department invites bids for comprehensive tentage service and event support in Kheda, Gujarat 387001 for two athletic categories: under 11 boys and under 11 girls. Scope includes lighting, tent rentals, decoration, printing, drinking water, photography, with all other works per attached scope. Estimated value is not disclosed; EMD is ₹24,000 via DD or online, payable to the District Sports Officer, Kheda. A local service provider office is required in the consignee state. Bids may be adjusted by up to ±25% in quantity or duration at contract issue. The procurement emphasizes compliance with statutory term clauses and vendor eligibility, including MSE preferences for qualified state firms.

Technical Specifications & Requirements

  • No BOQ items available; tender focuses on delivery of event support for two athletic blocks in a single district.
  • Key service categories likely include: tentage setup, lighting systems, decoration work, printing materials, potable drinking water arrangements, and event photography.
  • EMD: ₹24,000; submission via Demand Draft or online with hard copy delivered within 5 days post bid end.
  • Performance security may be required as a DD alternative; deliverables must adhere to local procurement ATC terms. Office presence of the service provider in the state of Gujarat is mandated. MSE state purchase preference applies to valid Udyam registered bidders.
  • No explicit technical specs (IS/standards) listed; bidders should infer from scope and ATC documents and ensure compliance with health, safety, and non-toxicity of materials.

Terms, Conditions & Eligibility

  • EMD: ₹24,000 via DD in favor of District Sports Officer, Kheda or online; hard copy within 5 days of bid end.
  • Successful bidder may provide DD-based PBG/Performance Security; document delivery within 15 days of award.
  • Quantity/duration adjustments permitted up to 25%; post-issuance adjustments allowed within the same limit.
  • Mandatory certificates: upload all bid documents per ATC; office must be in Gujarat; adherence to non-toxic materials if applicable; bidder must demonstrate financial health and non-liquidation status.
  • State-level MSE preference to eligible bidders with valid Udyam Registration.
  • Non-assignment and non-sub-contract clauses apply; ultimate liability remains with the main bidder.

Key Specifications

  • Tentage service and related support for Khel Mahakhumbha events in Kheda

  • EMD amount: ₹24,000

  • Delivery location: Kheda, Gujarat

  • Office presence requirement in Gujarat (consignee state)

  • 25% up/down quantity/duration flexibility

Terms & Conditions

  • EMD of ₹24,000 via DD or online; hard copy within 5 days

  • DD-based PBG acceptable; deliver hard copy within 15 days after award

  • Section-specific ATC documents must be uploaded; non-submission leads to rejection

Important Clauses

Payment Terms

EMD amount ₹24,000; DD or online payment; PBG/Performance Security optional as DD; hard copy delivery within 15 days of award

Delivery Schedule

Quantities or duration may be adjusted by ±25% at contract issue and post-award; service delivery aligned to event schedule in Gujarat

Penalties/Liquidated Damages

Not explicitly stated; implied performance adherence and non-compliance risks per ATC terms; ensure timely delivery and quality of services

Bidder Eligibility

  • bidder must have an office in Gujarat (consignee state)

  • valid Udyam Registration for MSE preference

  • non-liquidation, non-bankrupt status; upload undertaking

Documents 8

GeM-Bidding-8766691.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Technical Specification/Buyer Specification Document

TECHNICAL

Technical Specification/Buyer Specification Document

TECHNICAL

Technical Specification/Buyer Specification Document

TECHNICAL

Technical Specification/Buyer Specification Document

TECHNICAL

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Tentage Service Lumpsum Based - International Yoga Day; Decoration, Lighting, Tent Rentals, Floorin

Indian Coast Guard

Posted: 4 June 2025
Closed: 10 June 2025
GEM

Tentage Service Lumpsum Based - Social Gatherings; Floorings, Lighting, Tent Rentals, Decoration, L

Indian Navy

HYDERABAD, TELANGANA

Posted: 13 February 2026
Closed: 16 February 2026
GEM

Tentage Service Lumpsum Based - Outdoor Gatherings; Lighting, Tent Rentals, Furniture & Equipment R

Rajkumari Amrit Kaur College Of Nursing

SOUTH DELHI, DELHI

Posted: 13 October 2025
Closed: 23 October 2025
GEM

Tentage Service Lumpsum Based - Outdoor Gatherings, Parties, Exhibitions; Floorings, Lighting, Deco

Indian Navy

SOUTH GOA, GOA

Posted: 9 September 2025
Closed: 16 September 2025
GEM

Tentage Service Lumpsum Based - KALAMAHAKUMBHA; Lighting, Decoration, Theme Based Installation, ALL

N/a

MAHESANA, GUJARAT

Posted: 14 July 2025
Closed: 25 July 2025
GEM

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar tentage/event support projects

4

Financial statements (annual turnover) for the last 2-3 years

5

EMD submission receipt or DD proof

6

Technical bid documents as per tender ATC

7

OEM authorizations or supplier certifications (if applicable)

8

Udyam Registration certificate (for MSE preference status)

Technical Results

S.No Seller Date Status
1Ambika Decoraters   Under PMA05-01-2026 17:23:13Qualified
2CHIRAG AGENCY   Under PMA04-01-2026 15:44:07Qualified
3HANUMAN AGENCY   Under PMA03-01-2026 00:09:30Qualified
4ILIKA AGENCY   Under PMA04-01-2026 08:50:49Qualified
5IRAJ ENTERPRISE   Under PMA03-01-2026 19:33:06Qualified
6IRESH ENTERPRISE   Under PMA01-01-2026 14:14:39Qualified
7MARUTINANDAN CATERERS AND MANDAP SERVICE   Under PMA05-01-2026 15:42:10Qualified
8MVJ ENTERPRISE   Under PMA06-01-2026 10:58:48Disqualified
9SANTOSH AGENCY   Under PMA04-01-2026 16:26:34Qualified
10SHIV ENTERPRISE   Under PMA01-01-2026 13:34:34Qualified

Financial Results

Rank Seller Price Item
L1IRAJ ENTERPRISE( MSE Social Category:General )    Under PMA₹7,38,800Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 11 boys athletic competition; Lighting, Tent
L1CHIRAG AGENCY( MSE Social Category:OBC )    Under PMA₹7,38,800Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 11 boys athletic competition; Lighting, Tent
L1HANUMAN AGENCY( MSE Social Category:General )    Under PMA₹7,38,800Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 11 boys athletic competition; Lighting, Tent
L1IRESH ENTERPRISE( MSE Social Category:General )    Under PMA₹7,38,800Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 11 boys athletic competition; Lighting, Tent
L1SHIV ENTERPRISE( MSE Social Category:General )    Under PMA₹7,38,800Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 11 boys athletic competition; Lighting, Tent
L1MARUTINANDAN CATERERS AND MANDAP SERVICE( MSE Social Category:General )    Under PMA₹7,38,800Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 11 boys athletic competition; Lighting, Tent
L1SANTOSH AGENCY( MSE Social Category:OBC )    Under PMA₹7,38,800Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 11 boys athletic competition; Lighting, Tent
L1ILIKA AGENCY( MSE Social Category:General )    Under PMA₹7,38,800Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 11 boys athletic competition; Lighting, Tent
L1Ambika Decoraters( MSE Social Category:General )    Under PMA₹7,38,800Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 11 boys athletic competition; Lighting, Tent

Contract / Result Documents 1

Please sign in or create an account to view contract details and download result documents.

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for tentage tender in Kheda Gujarat 2025?

Bidders should meet eligibility criteria, submit EMD ₹24,000 via DD or online, upload all bid documents per ATC, provide service capability in Gujarat, and ensure non-toxic materials. Follow 25% quantity/duration flexibility rules and deliver hard copies within 5 days of bid end.

What documents are required for Gujarat Kheda tentage procurement?

Submit GST certificate, PAN, experience certificates for similar events, last 2-3 years financial statements, EMD proof, technical bid documents, OEM authorizations if applicable, and Udyam Registration for MSE preference, with office in Gujarat.

What are the delivery terms for Kheda sports event services?

Delivery must align with event schedule in Kheda; contract allows ±25% quantity/duration adjustments; after award, provide DD-based PBG if required and deliver hard copies within 15 days.

What are the payment terms for this Gujarat procurement?

EMD ₹24,000 payable via DD or online; performance security via DD possible; final payments as per contract terms following delivery and acceptance.

Which standards or certifications are required for event servicing?

While explicit standards are not listed, bidders should ensure non-toxicity of materials, compliance with ATC terms, and upload all bid-related certificates; MSE preference available with Udyam registration.

How can Micro and Small Enterprises gain preference in this tender?

MSEs with valid Udyam Registration and online credential validation in Gujarat can receive purchase preference as per Public Procurement Policy 2012, subject to eligibility and bid conformity.

What steps ensure bid submission compliance for Gujarat event services?

Prepare DA/DD proof for EMD, upload all required certificates per ATC, confirm office presence in Gujarat, and ensure bid aligns with scope of tentage, lighting, decoration, printing, drinking water, and photography services.

When is the bid end date and how to track updates for this tender?

Refer to GeM portal notifications; ensure submission before bid end date and monitor ATC amendments or corrigenda; ensure delivery of hard copies within 5 days post bid end.