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Indian Air Force High End Desktop Computer Tender 2025 - IS 550/TPM/PCIe Standards, EMD ₹458927

Bid Publish Date

30-Dec-2025, 5:48 pm

Bid End Date

09-Jan-2026, 6:00 pm

EMD

₹4,58,927

Location

LEH LADAKH , JAMMU AND KASHMIR

Progress

Issue30-Dec-2025, 5:48 pm
AwardPending
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Quantity

232

Bid Type

Two Packet Bid

Key Highlights

  • • OEM Authorization required if bidding through authorized distributors
  • • EMD amount specified: ₹458,927
  • • Delivery flexibility: up to 25% quantity variation during contract
  • • Malicious Code Certificate mandatory to certify hardware/software integrity
  • • Non-return of faulty hard disks under security policy
  • • On-site OEM warranty required; duration in years to be specified
  • • TPM, M.2 storage, PCIe expansion, and multiple monitor outputs highlighted
  • • Factory pre-loaded OS and IS/industry-standard compliance details expected

Tender Overview

Indian Air Force invites bids for a High End Desktop Computer under the Q2 category, with an EMD of ₹458,927. The procurement encompasses processor, motherboard, RAM, storage, graphics, OS, monitor, input devices, and on-site OEM warranty. Although exact delivery timelines aren’t disclosed, bidders should prepare for a comprehensive workstation configuration suitable for military-grade computing needs. The tender emphasizes OEM authorization, security, and compliance certificates, along with Malicious Code certification. This is a multi-component procurement requiring precise hardware compatibility and strict supplier qualifications.

Technical Specifications & Requirements

  • Category: PROCESSOR with Base Processor Number and Higher Processor Number to be specified by bidder
  • Category: MOTHERBOARD features: Expansion Slots (PCIe x1 and PCIe x16), M.2 for SSD, Trusted Platform Module (TPM) support
  • Category: GRAPHICS: Graphics Type to be defined by bidder; integration with CPU/GPU is expected
  • Category: OPERATING SYSTEM: Factory Pre-loaded Operating System included
  • Category: MEMORY (RAM): RAM Type, Capacity per module (GB), and total DIMM slots; support for scalable memory
  • Category: STORAGE: Primary Storage Capacity (GB) and Secondary Storage availability/capacity
  • Category: PORTS: VGA/HDMI/DP ports counts; Monitor: presence, panel type, size in cm, max resolution, webcam with mic, speakers
  • Category: INPUT DEVICES: Mouse/Keyboard connectivity options
  • WARRANTY: On Site OEM Warranty duration in years
  • BOQ indicates a complete workstation package; exact brand/OEM or model numbers are to be confirmed by bidders during technical bid evaluation

Terms, Conditions & Eligibility

  • EMD: ₹458,927 (as specified) with payment method to be defined in bid documents
  • Option Clause: Quantity may vary up to ±25% of bid/contract quantity; delivery windows adapt accordingly with a minimum 30 days extension rule
  • Financial Standing: Bidder must not be in liquidation or similar proceedings; must upload a supporting undertaking
  • Malicious Code Certificate: Bidder must certify absence of embedded malicious code; breach may lead to contract termination
  • Manufacturer Authorization: OEM/Authorized Distributor details required; include authorization certificate
  • Non-return Policy: Faulty HDDs from warranty replacements may not be returned
  • Non-Disclosure: Bidder must submit a ND declaration on bid letterhead
  • Documentation: Submit GST, PAN, experience certificates, financial statements, EMD documents, OEM authorizations, and technical compliance certificates as part of bid

Key Specifications

  • High End Desktop Computer with multi-component configuration

  • Processor: Base and Higher Processor Numbers clearly defined by bidder

  • Motherboard: PCIe x1 and PCIe x16 expansion slots; M.2 SSD slot; TPM support

  • Graphics: Dedicated/Integrated GPU type to be specified; ensure compatibility with monitor outputs

  • RAM: DDR type, capacity per DIMM, total DIMMs; expandable memory supported

  • Storage: Minimum Primary capacity with secondary storage availability; capacity in GB to be defined

  • Ports/Monitor: VGA, HDMI, DP counts; monitor with panel type, size in cm, max resolution; integrated webcam and speakers

  • Input: Keyboard and mouse connectivity options

  • Warranty: On-site OEM warranty duration

Terms & Conditions

  • EMD ₹458,927 must accompany bid and be linked to bid validity

  • Quantity variation up to 25% during contract with extended delivery time rules

  • OEM authorization and Malicious Code Certificate mandatory for compliance

  • Non-return policy for faulty HDDs applies per security policy

  • ND and other documents required for bid submission

Important Clauses

Payment Terms

Payment terms to be defined in bid; ensure alignment with delivery milestones and acceptance testing

Delivery Schedule

Delivery period adjustments allowed under option clause; minimum 30 days extension where applicable

Penalties/Liquidated Damages

Penalties likely for late delivery; terms to be specified in contract and RFP documents

Bidder Eligibility

  • Not in liquidation or bankruptcy; valid enterprise standing

  • Experience in supplying high-end desktops / military-grade workstations

  • OEM authorization for hardware and software components

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor make with Minimum 6 USB Port
PROCESSOR Base Processor Number NA for Higher Processor Or higher
PROCESSOR Higher Processor Number AMD Ryzen 7 8700G, AMD Ryzen 7 PRO 8700G, AMD Ryzen 9 PRO 7945, AMD Ryzen 9 7900X3D, AMD Ryzen 9 7950X3D, Intel Core i7- 13700, Intel Core i7- 13700K, Intel Core i7- 14700, Intel Core i7- 14700K, Intel Core i9- 12900, Intel Core i9- 12900K, Intel Core i9- 13900, Intel Core i9- 13900K, Intel Core i9- 14900, Intel Core i9- 14900K, Intel Core Ultra 5- 235T, Intel Core Ultra 5- 225T, Intel Core Ultra 5- 225, Intel Core Ultra 5- 245T, Intel Core Ultra 5- 235, Intel Core Ultra 5- 245, Intel Core Ultra 7- 265T, Intel Core Ultra 7- 265, Intel Core Ultra 9- 285 Or higher
MOTHERBOARD Expansion Slots (PCIe x 1) 1, 2, 3 Or higher
MOTHERBOARD Expansion Slots (PCIe x 16) 1, 2, 3 Or higher
MOTHERBOARD Expansion Slots (M Dot 2) for SSD 2, 3 Or higher
MOTHERBOARD Trusted Platform Module No TPM, Discrete TPM 2.0
GRAPHICS Graphics Type Integrated
OPERATING SYSTEM Factory Pre-loaded Operating System DOS or Equivalent
MEMORY (RAM) Type of RAM DDR5 Or higher
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be Installed in the System) 16, 32, 64 Or higher
MEMORY (RAM) Total Numbers of DIMM Slots Available 4 Or higher
STORAGE Primary Storage Capacity (in GB) 1024, 2048 Or higher
STORAGE Availability of Secondary Storage No Secondary Storage, HDD@5400RPM, HDD@7200RPM, NVME - SSD Or higher
STORAGE Secondary Storage Capacity (in GB) 0.0, 512.0, 1024.0 Or higher
PORTS Number of VGA Ports 1, 2 Or higher
PORTS Number of HDMI Ports 0, 1, 2 Or higher
PORTS Number of DP Ports 1, 2 Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Panel Type Vertical Alignment (VA), In Plane Switching (IPS)
Monitor Screen Size (in CMs) 48.26 - 53 (19.0" - 20.87"), 53.1 - 58 (20.91" - 22.83"), 58.1 - 63 (22.87" - 24.8"), 68.1 - 73 (26.81" - 28.74")
Monitor Maximum Resolution (Pixels) 1920 x 1080 (Full HD)
Monitor Monitor Port HDMI, VGA, Display Port
Monitor Integrated Webcam with Mic Yes, No
Monitor Speaker No, Yes
INPUT DEVICES Mouse Connectivity USB Wired, Wireless Or higher
INPUT DEVICES Keyboard Connectivity USB Wired, Wireless Or higher
WARRANTY On Site OEM Warranty (In year) 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar desktop/server procurements

4

Financial statements (audited, if available)

5

EMD payment proof or online payment receipt

6

Technical bid documents demonstrating compliance with specifications

7

OEM authorization / Manufacturer authorisation certificate

8

Malicious Code Certificate and Non-Disclosure Declaration

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for the high end desktop tender in India Air Force 2025?

Bidders must submit GST, PAN, financials, EMD ₹458,927, OEM authorization, and technical compliance certificates. Provide Malicious Code Certificate and Non-Disclosure Declaration. Ensure TPM, M.2 SSD, PCIe slots, and pre-loaded OS meet the specifications. Follow option clause for quantity variations and delivery timelines.

What documents are required for IAF desktop procurement bid 2025?

Required documents include GST certificate, PAN, experience certificates for similar desktops, audited financial statements, EMD proof, OEM authorization, technical bid demonstrating compliance, Malicious Code Certificate, and ND declaration. Ensure all documents are current and signed where applicable.

What are the essential technical specs for the IAF desktop bid?

Specifications demand PCIe x1/x16 motherboard slots, M.2 SSD support, TPM, factory pre-loaded OS, RAM type and capacity, primary/secondary storage capacities, VGA/HDMI/DP ports, monitor details, integrated webcam, and on-site OEM warranty terms.

When is the delivery timeline and extension policy for the bid?

Delivery period can extend under the option clause up to 25% additional quantity; minimum extension is 30 days if the original delivery period is met. Exact delivery dates will be specified in the final contract schedule.

What is the EMD amount and its payment method for submission?

The EMD amount is ₹458,927. Submit via the prescribed payment method (DD/online) as part of bid submission, with verification during bid opening and alignment to bid validity.

What compliance certificates are required for hardware offered to IAF?

A Malicious Code Certificate is required, certifying no embedded malware. OEM authorization must be provided for each bidder or distributor. Ensure TPM, security policy alignment, and software licenses meet government procurement standards.

What happens if HDDs fail and are not returned under policy?

Policy specifies non-return of faulty HDDs under warranty replacements. Bidders should plan for replacement under warranty terms, documenting the process and ensuring compatibility with the on-site OEM warranty.

Which standards and certifications are prioritized in the IAF desktop tender?

Prioritized standards include TPM support, PCIe expansion compatibility, M.2 SSD interfaces, and a factory pre-loaded OS; OEM authorization and security Certifications (Malicious Code Certificate) are mandatory for bid evaluation.

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