Delhi University FEST TIDE 2026 Event Management Tender South Delhi 3.2 Million INR - ISI/ISO Standards 2026
Delhi University
SOUTH DELHI, DELHI
Posted:
21 February 2026
Closed:
26 February 2026
GEM
GEM
Indian Institute Of Management Convocation Event Management Tender Gaya Bihar 2026 – ₹15 Lakh Estimated Value & ₹30,000 EMD
Progress
Issue26-Feb-2026, 4:55 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Local Bihar office requirement to ensure service delivery and post-event support
- • Convocation date tentative 04-04-2026; evening slot assumed; site visit mandatory
- • Experience criteria: ≥7 years; two similar events in 3 years; turnover ≥ ₹50 Lakh
- • Minimum two work orders for similar events with total value ≥ ₹10 Lakh
- • EMD required: ₹30,000; SBI bank details provided for payment processing
- • Quantity/duration adjustment up to 25% at contract issuance and post-issuance
- • ATC/Terms clause emphasizes onsite rehearsal a day prior to event
- • No BOQ items; scope includes IT, venue development, and full-day participation arrangements
Categories
1
Tender Overview
The Indian Institute Of Management (IIM) invites bids for convocation event management services in Gaya, Bihar 804403. Estimated value: ₹15,00,000 with an EMD of ₹30,000. Scope includes national-level event coordination, venue development, IT-related work, and full-day participation arrangements as per scope of work. The contract quantity/duration may adjust up to 25% at issuance and later, with acceptance required. The convocation is tentatively planned for 04-04-2026 in the evening. Bidders must have a strong local presence in Bihar and readiness for rehearsal one day prior.
Technical Specifications & Requirements
- Experience requirement: minimum 7 years in organizing events; must have completed at least two similar events in the last 3 years.
- Financial standing: average turnover over the last 3 financial years exceeding ₹50 Lakh; two work orders for similar events with a minimum value of ₹10 Lakh.
- Local presence: bidder must have an office in the state of consignee (Bihar).
- Site readiness: bidders must visit the site; upload verified undertaking; setup ready one day before rehearsal.
- Delivery/Execution: work to be executed under supervision of in-charge; time/date may vary.
- Banking: EMD via SBI with specified account and branch details provided in the tender.
Terms, Conditions & Eligibility
- EM D: ₹30,000; Bank: SBI Bodh Gaya Branch; Account: 35289661031; IFSC: SBIN0002739.
- Bid modification: contract quantity/duration can shift ±25% at issue time; post-issue only within ±25%.
- Financial integrity: bidders must declare no liquidation or bankruptcy; upload a supporting undertaking.
- Site rehearsal: setup must be ready one day before the convocation; venue and IT-related work to align with scope.
- Documentation: comply with all terms; verification of site requirements and past performance to be provided.
- Jurisdiction: execution per the directions of the in-charge; adherence to schedule and deliverables.
Key Specifications
-
Product/Service: Event/Convocation management including venue development and IT-related work
-
Estimated value: ₹15,00,000
-
EMD: ₹30,000
-
Experience requirements: 7 years; two similar events in last 3 years
-
Turnover: average annual turnover > ₹50 Lakh (last 3 years)
-
Work orders: at least two WOs for similar events with value ≥ ₹10 Lakh
-
Local presence: office in Bihar (consignee state)
-
Site rehearsal: setup ready one day before convocation
-
Convocation date: tentative 04-04-2026, evening timing
Terms & Conditions
-
EMD submission and SBI bank details for payment processing
-
Bid quantity/duration adjustments up to 25% at contract issue time
-
Performance and site-visit obligations, including rehearsal readiness
-
Documentation proving turnover, experience, and past performance
-
Execution under in-charge direction with potential scope variations
Important Clauses
Payment Terms
EMD ₹30,000; payments linked to milestones defined in scope; SBI account details provided for transfer
Delivery Schedule
Events to be delivered as per scope; convocation date tentatively 04-04-2026; rehearsal setup one day prior
Penalties/Liquidated Damages
Not explicitly stated; subject to terms of contract; performance guarantees may apply per scope of work
Bidder Eligibility
-
Minimum 7 years of event organization experience
-
Average turnover > ₹50 Lakh over the last 3 financial years
-
Proof of at least two similar events in the past 3 years and two work orders totaling ≥ ₹10 Lakh
-
Office located within Bihar (consignee state) for service delivery
Documents 5
GeM-Bidding-9030194.pdf
Main Document
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for previous events (minimum 7 years stated)
4
Financial statements showing average turnover > ₹50 Lakh (last 3 years)
5
Past performance proof: at least two similar events in 3 years plus two work orders ≥ ₹10 Lakh
6
Bank details and EMD submission proof (₹30,000) via SBI
7
Office address proof in Bihar (state of consignee)
8
Site visit undertaking and rehearsal readiness confirmation
9
Technical bid documents and any OEM/agency authorizations if applicable
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for convocation event management tender in Gaya Bihar 2026?
Bidders must meet eligibility: ≥7 years of experience, turnover > ₹50 Lakh (3-year average), two similar events and two work orders totaling ≥ ₹10 Lakh, with a Bihar office. Submit EMD ₹30,000 via SBI, site visit undertaking, and rehearsal readiness. Include GST, PAN, and past performance certificates with bid documents.
What documents are required for IIM convocation bidding in Bihar?
Required documents include GST certificate, PAN card, 3-year turnover statements, experience certificates for at least two similar events, work orders totaling ≥ ₹10 Lakh, EMD proof of ₹30,000 to SBI, Bihar office proof, site visit undertaking, and technical bid documents or OEM authorizations if applicable.
What are the key technical specifications for this convocation service tender?
Key specs include event management scope covering venue development and IT work, estimated value ₹15 Lakh, EMD ₹30,000, and execution under in-charge direction. Must demonstrate 7+ years’ experience, two similar events, and turnover > ₹50 Lakh; ensure Bihar presence for service delivery.
What is the EMD amount and payment process for this tender?
EMD is ₹30,000. Payments are processed via SBI bank details provided (Bodh Gaya Branch, Account 35289661031, IFSC SBIN0002739). Ensure EMD submission accompanies bid; carry site visit proof and performance documents for verification during bid evaluation.
When is the convocation date and rehearsal requirement for bidders?
Convocation date is tentatively 04-04-2026 in the evening. Bidders must have setup ready for rehearsal one day prior to the event, with site verification and coordination as directed by the in-charge to meet scope and schedule.
What are the eligibility criteria related to turnover and prior work?
Bidders must show average turnover over the last 3 financial years > ₹50 Lakh and at least two similar events in the last 3 years, plus two work orders for similar events with minimum value ₹10 Lakh, demonstrating sustained capability for the IIM convocation in Bihar.
What is the scope of work for IT and venue development in this tender?
Scope includes IT-related work, venue development, and full-day participation arrangements per the scope of work. Leaders must coordinate with on-site in-charge, adhere to delivery timelines, and ensure readiness for rehearsal, venue setup, and day-of-event support as specified.
Are there quantity or duration adjustments allowed in this contract?
Yes. The buyer can increase or decrease contract quantity or duration up to 25 percent at contract issuance and may adjust within 25 percent post-issuance. Bidders must accept revised quantities/durations and adjust logistics accordingly to maintain schedule integrity.
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Documents 5
GeM-Bidding-9030194.pdf
Main Document
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS