South Eastern Coalfields Limited Facility Management Services Tender Hooghly West Bengal 25% Scope Change 2026

Tender Overview

South Eastern Coalfields Limited seeks Facility Management Services (LumpSum) for Hooghly, West Bengal 712101 with a defined scope covering sweeping and office cleaning, and reimbursement of consumables on actuals. Estimated value is ₹1,017,815 with an EMD of ₹12,800. The contract supports a possible 25% increase in scope or duration per terms, applicable only up to the revised limit after contract issuance. The awarding entity is part of Coal India Limited and the procurement focuses on outsourced housekeeping for the regional site, backed by standard wage and compliance expectations. This tender emphasizes fixed-lump sum pricing, with service levels and consumable reimbursement criteria forming the core commercial model. The emphasis on wage payments by the contractor and reimbursement to workers’ statutory contributions reflects government-specified payroll governance. Unique conditions include a mix of online and hardcopy EMD submission, and the requirement to attach necessary certificates and ATC-compliant documents. The absence of a BOQ indicates a broad, lump-sum service scope with clear delivery responsibilities at the Hooghly facility.

Technical Specifications & Requirements

• Category: LumpSum based Facility Management Services; Scope includes sweeping and office cleaning
• Location: Hooghly, West Bengal, 712101
• Estimated Value: ₹1,017,815; EMD: ₹12,800
• Payment terms: Salaries/wages paid by contractor; reimbursement of statutory contributions (PF, ESIC) on proof of payment; quarterly adjustments for wage changes
• EMD/PBG options: DD payable to COAL INDIA LIMITED A/C DANKUNI COAL COMPLEX; or online transfer to SBI Dankuni branch; submission proof required
• Variation Clause: Up to 25% increase in scope or duration with consent; lump-sum value may rise accordingly
• ATC/Certificates: Upload all requested certificates; non-submission leads to rejection; refer to ATC for specifics
• SOW Link: Detailed scope file accessible via attached file
• Wage framework: Govt. declared minimum unskilled wage (Zone A) applicable from 01.04.2026; contractor bears compliance and reimbursement per office order

Terms, Conditions & Eligibility

• EMD required: ₹12,800 via DD or online transfer; proof to be uploaded with bid
• Payment terms: Salaries paid by contractor first; reimbursement with statutory documents; quarterly wage adjustments for minimum wage changes
• Delivery/Timeline: Lump-sum contract with potential 25% scope/duration adjustments post-award
• Documents: GST, PAN, experience certificates, financials, EMD proof, certificates per ATC and Corrigendum
• Warranty/Penalties: Reimbursement mechanics; penalties to be governed by ATC; ensure compliance with statutory payments
• ATC Compliance: All bidder certificates and documents must be uploaded; non-compliant bids rejected