LED Luminaire for High Bay Lighting
Directorate Of Municipal Administration
Posted:
26 May 2025
Closed:
6 June 2025
GEM
GEM
E-nagar Palika Madhya Pradesh LED Luminaire High Bay Lighting Tender Shahdol 2026 IS 550 Compliant
Bid Publish Date
17-Jul-2026, 5:40 pm
Bid End Date
31-Jul-2026, 12:00 pm
Location
Progress
Issue17-Jul-2026, 5:40 pm
AwardPending
Quantity
50
Bid Type
Two Packet Bid
Categories
8
Tender Overview
E-nagar Palika Government Of Madhya Pradesh seeks to procure LED Luminaire for High Bay Lighting in SHAHDOL, MADHYA PRADESH 484001. The bid covers luminaires with specifications for system wattage, lumen efficacy, color temperature, flame/fire safety proofing, and shape. Tender scope indicates potential quantity adjustments up to 25% during contract, with delivery timelines linked to order dates. The buyer emphasizes non-obsolescence with a minimum market life of 1 year and requires data sheets, integrity pact, and a Malicious Code Certificate. The procurement targets robust, ISI/ISO-aligned high bay luminaires for urban infrastructure under the Urban Development and Environment Department framework.
Technical Specifications & Requirements
- Luminaire System Wattage: specified in the BOQ/technical data; must meet project performance expectations
- Luminaire System Efficacy: quantified lumen output per watt; performance metric to be disclosed in datasheet
- Color Temperature (CCT): ±500 K; provide temperature range in Kelvin
- Flame/Fire proof compliance: submit test certificates on demand; ensure safety certification
- Shape of Luminaire: conform to listed enclosure/optical design
- Data Sheet: upload exact product datasheet; ensure parameters match bid
- Malicious Code Certificate: certify hardware/software free from embedded malicious code
- Experience: bidder or OEM must show 3 years’ manufacture/supply to central/state govt or PSU
- Integrity Pact: scanned signed copy required
- Delivery & Quality: ensure non-obsolescence and performance reliability; maintain market life guidance
Terms, Conditions & Eligibility
- EMD/Security: amount not specified in data; bidders must comply with standard EMD requirements and upload corresponding documents
- Delivery Flexibility: option to increase quantity up to 25%; delivery period aligned to last delivery order date with minimum 30 days extension
- Experience: minimum 3 years in similar govt supply; provide contracts and copies
- Data Sheet & Certification: mandatory product data sheet; fire safety certificates; Malicious Code Certificate
- Integrity Pact: upload signed pact per buyer policy
- Financial Standing: bidder should not be under liquidation or bankruptcy; provide undertaking
- Documentation: GST, PAN, experience certificates, financial statements, OEM authorizations if applicable
- Not Specified: No BOQ items; ensure alignment with tender specifications and avoid obsolescence
Key Specifications
-
Product category: LED Luminaire for High Bay Lighting
-
Specifications to extract from data sheet: Luminaire system wattage, lumen efficacy (lm/W), color temperature (CCT ±500 K), flame/fire proof compliance certificates, shape/design of luminaire
-
Certifications: fire safety/test certificates on demand; data sheet validation
-
Delivery scope: adjustability up to 25% of bid quantity; minimum 30 days additional delivery if extension applied
-
Experience: 3 years of Govt/PSU supply for similar category products
-
Malicious Code Certificate; OEM/ reseller documentation
Terms & Conditions
-
Option clause allows 25% quantity variation during contract and currency period
-
Bidder must show 3 years minimum govt/PSU supply experience with contracts
-
Integrity Pact and Malicious Code Certificate are mandatory with bid submission
Important Clauses
Payment Terms
Not specified in data; bidders should anticipate standard govt terms including possible advance or milestone payments as per purchase order
Delivery Schedule
Delivery period starts from the last date of original delivery order; extension rules apply with minimum 30 days; option to extend up to original delivery period
Penalties/Liquidated Damages
Not detailed in data; expect LD provisions as per purchaser terms for delayed delivery or non-performance
Bidder Eligibility
-
3 years govt/PSU supply experience for LED luminaires or similar electrical fixtures
-
Non-liquidation, no bankruptcy proceedings, undertaking to be submitted
-
Data sheet alignment and integrity pact compliance
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
LED Luminaire for High Bay Lighting (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
1%
ePBG Duration (Months)
6
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
150
Delivery Locations
1
Delivery Cities
Shahdol
Delivery Pincodes
484776
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ramesh Prasad Panika | 484776,nagar parishad khand distt shahdol | Shahdol | Madhya Pradesh | 484776 | 50 | 150 | - |
Authority Records
URBAN DEVELOPMENT AND ENVIRONMENT DEPARTMENT
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 5
GeM-Bidding-9619747.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| RATINGS | Luminaire System Wattge (in Watts) | 80 |
| RATINGS | Luminaire System Efficacy - Lumen output - (Lumen/watt) | ≥ 120 |
| RATINGS | Color Temperature (CCT) +/- 500 K (in Kelvin) | 6000 K |
| SAFETY | Flame/Fire proof compliance (If claimbed - agreed to furnish test certificates to buyer / consignee on demand) | No |
| CONSTRUCTION | Shape of Luminaire | Square |
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates showing 3 years of govt/PSU supply
4
Financial statements and solvency proof
5
EMD/Security deposit as applicable
6
Technical bid documents and product data sheet
7
OEM authorization certificates (if applying as reseller)
8
Integrity Pact signed copy
9
Malicious Code Certificate
10
Delivery schedule and warranty terms
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for LED high bay tender Shahdol MP 2026?
Bidders should submit GST, PAN, 3 years govt/PSU experience certificates, financial statements, EMD, technical data sheet, OEM authorizations if applicable, and signed Integrity Pact. Ensure data sheet matches offered luminaires and provide Malicious Code Certificate. Delivery terms allow 25% quantity variation with specified extension rules.
What documents are required for LED luminaire procurement in Shahdol?
Required documents include GST certificate, PAN card, 3 years govt/PSU supply contracts, financial statements, EMD proof, technical data sheet, OEM authorization, Integrity Pact, and Malicious Code Certificate. All documents must align with product specifications and be uploaded with bid.
What are the technical specifications for LED luminaires in this tender?
Specifications include Luminaire System Wattage, Lumen per Watt efficacy, Color Temperature ±500 K, Flame/Fire proof compliance, and Shape of Luminaire. A corresponding data sheet with these values must be uploaded and verified against offered product.
What is the delivery flexibility clause for quantity increases?
The purchaser may increase quantity by up to 25% of bid quantity during contract and during currency at contracted rates. Delivery periods extend from the last date of the original delivery order, with minimum 30 days extension if needed.
What certifications are required for safety and data submission?
Required certifications include fire safety/test certificates on demand and a Malicious Code Certificate confirming absence of embedded malware. An Integrity Pact must be signed and uploaded with the bid, and the data sheet must be consistent with offered luminaires.
What experience is mandatory for bidders in this LED tender?
Bidders must demonstrate at least 3 years of regular manufacture/supply of similar LED luminaires to central or state govt or PSU entities, supported by contract copies for each year.
Where can I find the data sheet and OEM requirements for this bid?
The bid requires uploading the product data sheet and OEM authorizations if bidding as reseller. Ensure the datasheet lists Luminaire wattage, efficacy, CCT, and safety certifications to match the tender’s technical criteria.
What is the expected payment and delivery terms for this MP tender?
Payment terms align with government procurement norms; delivery terms permit a 30-day minimum extension for late orders, with deliveries commencing after the original delivery order date. Ensure EMD submission and compliance with all documentation requirements.
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Documents 5
GeM-Bidding-9619747.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS