Directorate Of Pension And Provident Fund Toner Cartridges Tender Gandhinagar Gujarat 2026 IS 550 Compliant

Tender Overview

The Directorate Of Pension And Provident Fund, Gujarat, invites bids for the supply of toner cartridges and printer consumables. The procurement scope covers the supply of goods only, with an estimated value not disclosed and an EMD of ₹17,250. Bidders must account for GST as applicable and ensure compliance with the added terms, including establishing a state-wise service center and adhering to delivery sequences. The tender permits quantity variation up to 25% during both initial and extended periods at contracted rates, and requires importers to have Indian after-sales support if applicable. A key differentiator is the mandatory service infrastructure and timely warranty service commitments.

Technical Specifications & Requirements

• Category: Toner/Ink Cartridges and Consumables for printers
• Product class and cartridge type, printer/ multifunction brand compatibility, and model numbers to be offered
• Minimum yield per replacement cartridge (pages) and color specifications
• For imported products: OEM/Authorized Seller must have registered office in India for after-sales support
• Service center requirement within the state of each consignee location; if not existing, must be established within 30 days of award
• Warranty and SLA: dedicated engineers for timely service during warranty; service response per SLA
• Delivery timeline linked to purchase orders; option for increased quantity within 25% at contracted rates
• Compliance with GST provisions as applicable; bidder bears GST assessment

Terms, Conditions & Eligibility

• EMD: ₹17,250; physical EMD 3% of bid estimated value to be submitted within 5 days of bid end date
• Scope: Only supply of goods; no installation or services beyond warranty support
• Service centers: Functional centers required in state(s) where consignees are located; establishment within 30 days post-award
• OEM/Imported products: Indian registered office for after-sales service must be provided
• Payment and delivery: GST as per applicable rates; delivery timelines tied to original delivery order; option to extend delivery for increased quantity
• Warranty: Adequate technical staff deployed; adherence to SLA for service requests during warranty period
• Documentation: GST, GSTIN details, OEM authorizations, and proof of service capabilities may be required