Toner Cartridges / Ink Cartridges / Consumables for Printers,Toner Cartridges / Ink Cartridges / Co
Office Of Dg R & D (sam)
NORTH DELHI, DELHI
Posted:
7 January 2025
Closed:
4 February 2025
GEM
GEM
Airports Authority Of India Toner Cartridges Tender Chittoor Andhra Pradesh HP OEM Authorized 2026
Bid Publish Date
23-Apr-2026, 5:13 pm
Bid End Date
11-Jun-2026, 11:00 am
EMD
₹15,916
Value
₹7,95,795
Location
Progress
Issue23-Apr-2026, 5:13 pm
Corrigendum04-Jun-2026
AwardPending
Quantity
127
Category
Toner Cartridges / Ink Cartridges / Consumables for Printers
Bid Type
Two Packet Bid
Key Highlights
- • Authorized HP dealer status and OEM authorization certificate required
- • HP/OEM model compatibility and minimum yield specifications to be provided
- • Delivery in four installments over six months with 0.5% daily LD up to 5% maximum
- • Option clause allows ±25% quantity variation during/within contract currency
- • Packaging standards to prevent cartridge damage; replacements within 3 working days for damaged items
- • EMD amount precisely ₹15,916; total estimated value ₹7,957,950
Categories
2
Tender Overview
The Airports Authority Of India (AAI) invites bids for toner cartridges and printer consumables suitable for HP/other brands, in CHITTOOR, ANDHRA PRADESH 517001. Estimated value: ₹7,957,950 with an EMD of ₹15,916. Scope includes generic cartridge categories, model numbers, and minimum page yields across multiple printer/office devices. The procurement emphasizes authorized dealer status for HP OEM cartridges, appropriate packaging, and adherence to delivery schedules. A key differentiator is the possibility of option-based quantity adjustments up to 25% during contract execution, and four delivery installments spanning six months. Bidders must demonstrate compliant, brand-authorized supply capability to meet delivery milestones.
Technical Specifications & Requirements
- Category: Toner Cartridges / Ink Cartridges / Consumables for printers
- Product class and type: Generic cartridge/consumable suitable for specified printer models; color variants and OEM model numbers to be confirmed
- Minimum yield: explicit page yield requirements to be provided by bidders (noted as mandatory in tender data)
- Standards/ certifications: HP OEM authorization; delivery packing standards to prevent damage; 4 installments of delivery over 6 months; LD penalties at 0.5% per day up to 5% of indent value
- Delivery & packaging: protect from damage; schedule indicates four deliveries across six months; extension terms per option clause
- Experience: authorized HP dealer status required; capability to supply OEM-certified consumables
- Other: price should be quoted inclusive of taxes and freight; ensure compatible model numbers and color variants as per OEM specifications
Terms, Conditions & Eligibility
- EMD: ₹15,916 to be submitted with bid
- Delivery: four installments over six months; schedule to be followed; penalties for delays at 0.5% per day (max 5% of indent value)
- Penalty/LD: damages for damaged cartridges replaced within 3 working days of notification
- Documentation: vendor must provide OEM authorization certificate; GSTIN and PAN to be included; packing and damage prevention assurances
- Option clause: quantity can increase/decrease by up to 25% during contract; delivery period adjusts proportionally
- Payment terms: quotes must be inclusive of taxes, freight, and other extras; payment schedule to be defined in contract
Key Specifications
-
Toner cartridge or consumable for HP printers; model numbers to be confirmed
-
Minimum yield per replacement cartridge: explicit pages (e.g., 2,000–8,000 pages range typically)
-
Color variants: black and color options to be supplied as per printer models
-
Packaging: secure packing to prevent damage during multi-stop delivery
-
Delivery cadence: four installments across six months, with option to adjust quantities by ±25%
Terms & Conditions
-
EMD of ₹15,916; submit with bid
-
Delivery schedule comprises four deliveries over six months
-
Quantity variation allowed up to 25% during contract duration
Important Clauses
Payment Terms
Bidders must quote unit rate inclusive of taxes and freight; payment terms to be defined in contract
Delivery Schedule
Delivery in four installments across six months; extended delivery period applies to option quantities
Penalties/Liquidated Damages
LD at 0.5% per day, maximum 5% of indent value; replacements for damaged cartridges within 3 working days
Bidder Eligibility
-
Authorized HP dealer status with OEM authorization
-
Experience in supplying OEM-approved toner cartridges
-
Financial and tax compliance with GST registration
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Authority Records
MINISTRY OF CIVIL AVIATIONAIRPORTS AUTHORITY OF INDIA
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GeM Registration
Document Filing
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Documents 17
GeM-Bidding-9248016.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
CATALOG-Specification-5
CATALOG Specification
CATALOG-Specification-6
CATALOG Specification
CATALOG-Specification-7
CATALOG Specification
CATALOG-Specification-8
CATALOG Specification
CATALOG-Specification-9
CATALOG Specification
CATALOG-Specification-10
CATALOG Specification
CATALOG-Specification-11
CATALOG Specification
CATALOG-Specification-12
CATALOG Specification
CATALOG-Specification-13
CATALOG Specification
CATALOG-Specification-14
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Loading results...
Technical Specifications
14 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Product Class of Cartridge | OEM |
| GENERIC | Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable | HP |
| GENERIC | Type of Cartridge/Consumable | Toner Cartridge |
| GENERIC | Color of the Ink/Toner | Black |
| GENERIC | Model Number of OEM's Printer/OEM's Multi Function Machine | HP LaserJet Ent M1139 Printer, HP LaserJet Ent M1219nf Printer, HP LaserJet M1136 MFP Printer, HP LaserJet M1213nf MFP Printer, HP LaserJet M1216nfh MFP Printer, HP LaserJet P1007 Printer, HP LaserJet P1008 Printer, HP LaserJet P1106 Printer, HP LaserJet P1108 Printer, HP LaserJet Pro M1218nfs MFP Printer, HP LaserJet Pro M202d Printer, HP LaserJet Pro M202dw Printer, HP LaserJet Pro M202n Printer, HP LaserJet Pro MFP M126a Printer, HP LaserJet Pro MFP M126nw Printer, HP LaserJet Pro MFP M128fn Printer, HP LaserJet Pro MFP M128fw Printer, HP LaserJet Pro MFP M226dn Printer, HP LaserJet Pro MFP M226dw Printer |
| GENERIC | Model Number of OEM's Printer Cartridge/Consumable | HP 88X Blk Contract LJ Toner Cartridge-CC388XC |
| GENERIC | Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) | 1001 to 2000, 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent account number (PAN)
3
Experience certificates showing HP OEM authorization
4
Financial statements or bid-worthiness documentation
5
EMD document payable or online remittance proof
6
Technical bid detailing cartridge compatibility and yields
7
OEM authorization certificates or dealer authorization letters
Corrigendum Updates
3 Updates
#1
04-Jun-2026 Update
Extended Deadline
11-Jun-2026, 11:00 am
Opening Date
11-Jun-2026, 11:30 am
#2
21-May-2026 Update
Extended Deadline
25-May-2026, 9:00 am
Opening Date
25-May-2026, 9:30 am
#3
07-May-2026 Update
Extended Deadline
11-May-2026, 12:00 pm
Opening Date
11-May-2026, 12:30 pm
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for the toner cartridge tender in Chittoor Andhra Pradesh 2026
Bidders must submit GST, PAN, and OEM HP authorization with their bid. Include EMD of ₹15,916 and ensure four-delivery cadence over six months. The bid should quote inclusive rates (taxes, freight). Compliance with HP OEM standards, proper packaging, and replacement guarantees within 3 working days are required.
What documents are required for Airports Authority of India consumables tender in Chittoor
Required documents include GST certificate, PAN, HP OEM authorization, experience certificates, financial statements, EMD proof, and technical bid detailing cartridge compatibility and page yields. Ensure packaging and warranty terms are clearly stated; deliverables must meet four-installment schedule.
What are the delivery terms for HP cartridges under this AAI tender
Delivery occurs in four installments across six months; each installment must adhere to the last delivery date, with penalties for delay at 0.5% per day up to a 5% cap. Replacements for damaged items must be completed within 3 working days of notification.
What standards and authorizations are required for HP toner cartridges
Bidders must be an authorized HP dealer and supply OEM-authorized cartridges. Include the OEM authorization certificate, model compatibility with listed HP printers, and confirmation of minimum yield per cartridge. Ensure cartridges are ISI/IS standards where applicable and properly packaged.
What is the EMD amount and its submission method for the Chittoor tender
EMD is ₹15,916. Submit proof with the bid, either as a demand draft or online payment as per tender terms. Ensure the EMD covers the exact indent value and is linked to the submitting bidder’s organization name.
How many delivery cycles and what is the estimated contract value for this tender
Estimated value is ₹7,957,950. The delivery schedule comprises four installments over six months; quantities may vary by ±25% under option clause, with delivery time proportionally adjusted. Ensure packaging protects against damage during multi-location delivery.
What is the penalty for late HP cartridge delivery in this procurement
Late delivery incurs liquidated damages at 0.5% per day, capped at 5% of indent value. Damaged cartridges must be replaced within 3 working days; failure to do so may incur additional penalties per contract terms.
What pricing expectations are required for HP cartridge bids in India 2026
Bidders must quote unit rates inclusive of all taxes and freight; prices should reflect four Installments and align with the option clause allowing ±25% quantity changes during the contract period.
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Documents 17
GeM-Bidding-9248016.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
CATALOG-Specification-5
CATALOG Specification
CATALOG-Specification-6
CATALOG Specification
CATALOG-Specification-7
CATALOG Specification
CATALOG-Specification-8
CATALOG Specification
CATALOG-Specification-9
CATALOG Specification
CATALOG-Specification-10
CATALOG Specification
CATALOG-Specification-11
CATALOG Specification
CATALOG-Specification-12
CATALOG Specification
CATALOG-Specification-13
CATALOG Specification
CATALOG-Specification-14
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS