GEM

Madhepura District Panchayats Drinking Water ATM Water Vending Machine Version 2 Tender Bihar 2025

Bid Publish Date

22-Nov-2025, 4:29 pm

Bid End Date

02-Dec-2025, 5:00 pm

Location

MADHEPURA , BIHAR

Progress

Issue22-Nov-2025, 4:29 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 4

WATER VENDING MACHINE VENDING MACHINE ATM MACHINE

Tender Overview

Organization: Madhepura District Panchayats, under the Department of Panchayati Raj, invites bids for a Drinking Water ATM / Water Vending Machine (Version 2) in MADHEPURA, BIHAR (852101). Budget details and start/end dates are not disclosed; the procurement scope centers on intelligent water vending hardware for rural drinking water distribution. A key differentiator is the option to adjust quantity by up to 25% during contract finalization and any extended period at the same contracted rates. The award feasibility hinges on bidder readiness to meet delivery timelines once orders are placed, with attention to option-based extensions.

Technical Specifications & Requirements

  • Product category: Drinking Water ATM / Water Vending Machine (Version 2)
  • BOQ items: No items listed; BOQ is not provided in the tender data
  • Standards/Certification: Not specified in the tender data
  • Delivery/Installation: Delivery period terms apply; option clause allows increased quantity with calculated time formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
  • Delivery terms note: Extended delivery time can begin from the last date of the extended period; original delivery period governs minimum 30 days
  • Scope context: Government procurement for public water access infrastructure; emphasis on compliance with option-based delivery and confirmed contract quantities

Terms, Conditions & Eligibility

  • Quantity variation: Purchaser may increase/decrease quantity by up to 25% at contract placement; extended periods allowed with same rates
  • Delivery timeline: Calculated extension formula with minimum 30 days; applies when option clause exercised
  • Bid compliance: Bidders must adhere to the option clause and delivery sequencing as per contract amendments
  • Documentation: Standard bid submission and ATC may be provided by the purchaser; verify any additional bidder requirements in the ATC
  • EMD/Financials: Not disclosed in the tender data; bidders should prepare typical EMD and financial qualifications per government norms
  • Evaluation: Based on compliance with option-based delivery and capacity to scale quantities within contract terms

Key Specifications

  • Product/service: Drinking Water ATM / Water Vending Machine (Version 2)

  • Quantity/scale: Not specified; contract allows up to 25% quantity variation

  • Estimated value: Not disclosed

  • Experience: Not specified; bidders should demonstrate capability for water vending hardware installation

  • Quality/standards: Not specified in data; reference ATC document if released

Terms & Conditions

  • Option clause allows ±25% quantity change at contract time

  • Minimum 30 days delivery extension when applying option clause

  • Delivery period starts from the last date of the original delivery order

  • Extended delivery time calculations must follow (Increased quantity ÷ Original quantity) × Original delivery period

Important Clauses

Payment Terms

Not specified in available data; standard government terms may apply per ATC

Delivery Schedule

Delivery period commences from the last date of original delivery order; option-based extension follows formula with minimum 30 days

Penalties/Liquidated Damages

Not disclosed in the tender data; penalties, if any, will be defined in the final contract/ATC

Bidder Eligibility

  • Experience in supplying/installation of water vending equipment

  • Financial capability to support contract quantities and delivery timelines

  • Compliance with standard government bid submission practices and ATC

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar water vending equipment projects

4

Financial statements (latest)

5

EMD/Security deposit as per tender terms (not disclosed here)

6

Technical bid documents

7

OEM authorizations or certifications if required by bidder

8

ATC/IFC responses (if provided by buyer)

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for the drinking water ATM tender in Madhepura Bihar 2025

Bidders should submit GST and PAN, along with experience certificates for water vending equipment. Ensure compliance with the option clause allowing up to 25% quantity variation and the extended delivery formula. Prepare EMD as per standard government norms and attach OEM authorizations if required.

What documents are required for the water vending machine tender in Bihar

Required documents include GST certificate, PAN, financial statements, experience certificates for similar projects, EMD documents, technical bid documents, and OEM authorizations. Additional ATC documents may be issued by the buyer; check for any brand or certification requirements.

What are the delivery terms for the Version 2 drinking water ATM tender

Delivery terms depend on the original delivery period, with an option to extend using the formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. The extended period starts from the last date of the extended delivery period.

Which standards or certifications are required for the water vending bid in Madhepura

The tender data does not specify particular standards; bidders should await the ATC document. Be prepared to provide certifications for water safety equipment and vendor compliance as per government norms, plus OEM authorizations if mandated.

What is the scope of quantity adjustment in this tender

The purchaser may vary quantity up to 25% during contract placement and during the currency of the contract. The calculation for extended periods uses the standard formula with a minimum extension of 30 days.

How to verify eligibility for the Madhepura water ATM procurement

Verify eligibility by meeting general government bid requirements, providing experience in water vending hardware, financial readiness, and submitting all requested documents in the Terms and Conditions/ATC. Check for OEM/brand constraints if specified in the buyer uploaded ATC.

When will the tender opportunity for Madhepura be opened

Specific opening dates are not provided here. Bid submission is contingent on the buyer's ATC; bidders should monitor the portal for the ATC document and any published bid opening schedules.

What is the importance of the 25% quantity variation in this bid

The 25% variation allows scale-up or scale-down of orders at contracted rates, enabling supply chain flexibility. Ensure contract planning accounts for potential quantity changes and calculate delivery timelines using the formula provided in the clause.

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