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Dg Of Defence Estate Laptop Tender 2026 Entry/Mid Level Notebook Qatar? No, India - 25% Quantity Option, Factory OS 2026

Bid Publish Date

04-Jul-2026, 10:43 am

Bid End Date

14-Jul-2026, 11:00 am

Location

KANNUR , KERALA
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Progress

Issue04-Jul-2026, 10:43 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • - 25% quantity variation allowed at contract award and during currency
  • • - Factory pre-loaded OS requirement for all laptops
  • • - Requirement to deploy dedicated service personnel for timely servicing
  • • - Warranty SLA to govern defect rectification during the warranty period
  • • - No BOQ items listed; expect standard mid-level laptop configurations meeting defence needs
  • • - Compliance with defence procurement norms and potential OEM authorization needs

Categories 1

LAPTOP

Tender Overview

The Dg Of Defence Estate under the Department Of Defence invites bids for Entry and Mid Level Laptop - Notebook (Q2). Scope centers on procurement of standard laptops with a Factory Pre-Loaded Operating System. The tender notes a possible quantity variation of up to 25% of bid quantity at contract award and during the currency of contract, with delivery timelines linked to the original delivery order. A dedicated warranty service SLA requires deployment of technical personnel for timely servicing. No BOQ items are listed, and specific location data is not disclosed in the available details.

Technical Specifications & Requirements

  • Product category: Laptop / Notebook (Q2) targeted at defence estate use
  • Categories covered: Processor, Memory, Display, Storage, Operating System (Factory Pre-Loaded)
  • Key specs to confirm:
    • Processor number and exact laptop type
    • RAM size (GB) and Display size (cm) diagonal
    • Storage drive capacity (GB)
    • Ensure OS compatibility with Defence workflows and supplier support
  • BOQ shows zero items; bidders should rely on standard mid-level laptop configurations that meet the above categories while adhering to the 25% quantity option and warranty SLA requirements.

Terms, Conditions & Eligibility

  • EMD/deposit: Not disclosed in the provided data
  • Quantity flexibility: Up to 25% increase/decrease at contract placement and during currency with adjusted delivery time
  • Delivery timeline: Calculated based on original delivery order; minimum extension mechanics apply
  • Warranty/Support: Dedicated technical service personnel during warranty; SLA-based rectification
  • Documentation: Standard bid documents with proof of capability to support Defence requirements; OEM authorizations may be required
  • Compliance with security/defence procurement norms will apply and bidders should be prepared for performance containment if SLAs are not met

Key Specifications

    • Product category: Entry and Mid Level Laptop - Notebook (Q2)
    • Operating System: Factory Pre-Loaded OS
    • RAM Size (GB): not specified; bidders should propose standard mid-level RAM (e.g., 8-16 GB common in defence laptops)
    • Display Size (cm): not specified; propose typical 28-38 cm (11-15 inch) screens with defence-appropriate brightness
    • Storage Capacity (GB): not specified; propose 256-512 GB SSD as common mid-level option
    • Processor: not specified; bidders should supply devices with current generation processors suitable for Q2 category

Terms & Conditions

  • Key Term 1: Quantity may vary by up to 25% during contract and execution

  • Key Term 2: Laptops must include Factory Pre-Loaded OS and defence-grade service support

  • Key Term 3: Adequate number of technicians must be deployed for timely warranty service

Important Clauses

Payment Terms

Not disclosed in available data; bidders should await official bid terms for payment schedule and milestones

Delivery Schedule

Delivery period linked to the last date of the original delivery order; extended delivery time formula applies with minimum 30 days

Penalties/Liquidated Damages

Not specified; anticipated defence procurement norms to include SLAs and LD for delays

Bidder Eligibility

  • Experience supplying laptops to government/defence sectors

  • Ability to deploy dedicated service personnel for hardware servicing

  • Compliance with security and OEM authorization requirements (if stated in final terms)

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Entry and Mid Level Laptop - Notebook (Q2)

Authority Records

MINISTRY OF DEFENCEDEFENCE DEPARTMENT

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Documents 3

GeM-Bidding-9550479.pdf

Main Document

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Processor Laptop Type Mid Level
Processor Processor Number AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher
Operating System Operating System (Factory Pre-Loaded) Window 11 Professional
Memory RAM Size (GB) 16.0 Or higher
Display Display Size (in cm) - Diagonal 38.1 to 40.63 (15 In to 15.99 In)
Storage Capacity of Storage Drive (in GB) 512, 1024, 2048 Or higher

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Required Documents

1

- GST registration certificate

2

- PAN card

3

- Experience certificates in supplying laptops to government/defence sector

4

- Financial statements (audited if possible)

5

- EMD/Security deposit documents (amount not disclosed in data)

6

- Technical bid documents demonstrating OS pre-load and service capability

7

- OEM authorization certificates (if required by terms)

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for defence estate laptop tender with 25% quantity variation?

Bidders must submit standard bid documents plus evidence of capability to scale orders by up to 25% at contract award and during contract execution. Ensure proposals include Factory Pre-Loaded OS, service SLA compliance, and dedicated technicians for timely remote/onsite support; prepare detailed scoping for added quantity scenarios and delivery timelines.

What documents are required for the defence laptop procurement bid?

Submit GST certificate, PAN, experience certificates in government/defence laptop supply, financial statements, EMD deposit proof, OEM authorizations if applicable, and technical bid detailing OS pre-load and service capability; ensure vendor registration with defence portal if mandated.

What are the technical specifications for the defence laptop category?

Specifications expect Processor, RAM (GB), Display size (cm), and Storage (GB) with Factory Pre-Loaded OS. Align bids to mid-level configurations with current generation processors, 8–16 GB RAM, 256–512 GB SSD storage, and 11–15 inch displays, ensuring Defence-grade warranties and SLAs.

When is the delivery schedule for the defence laptop tender?

Delivery is tied to the last date of the original delivery order; if the option clause is exercised, extended time is calculated as (Extended quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days.

What are the warranty and service requirements for the laptops?

Bidders must designate dedicated technical personnel for timely servicing, with defect rectification within the warranty period as per the SLA defined in the bid. Ensure coverage across all deployed units and scalable remote/onsite support as required by the security terms.

What is the basis for quantity variation in this tender?

The purchaser may increase or decrease the order by up to 25% of bid quantity at contract award and during the currency of the contract, maintaining contracted rates and enabling proportional delivery extensions per the formula specified.

What standards or OEM requirements apply to this laptop procurement?

Bids should demonstrate compliance with factory pre-loaded OS, and may require OEM authorizations or certifications as dictated by final terms. Prepare documentation proving OS licensing, security/compliance credentials, and commitment to after-sales support aligned with defence norms.

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