Invitation to Bid - ESTABLISHMENT OF SEED PROCESSING PLANT under Niger Seed Hub at Regional Agricultural Research Station, Chintapalle in ANDHRA PRADESH

GENERAL TERMS AND CONDITIONS 1. Tenders will be accepted through On-Line up to 21.10.2026 until 05.00 PM by The Associate Director of Research, Regional Agricultural Research Station, Chintapalle for the supply of ?ESTABLISHMENT OF SEED PROCESSING PLANT? for the Niger Seed Hub at Regional Agricultural Research Station, Chintapalle as per the details in Annexure-I. 2. All the Interested Bidders have to mandatorily Log Onto e-Procurement website through secure mode only and submit their bids using Digital Certificates (Signing Certificate - Single Key Pair) obtained from Andhra Pradesh Technology Services Ltd. [APTS ? Sub CA] in-Compliance to Chapter III of IT Act, 2000. The details and procedure for obtaining Digital Certificates is given at https://tenders.apeprocurement.gov.in. 3. The Tenders are invited for the Supply of ?ESTABLISHMENT OF SEED PROCESSING PLANT? to in Annexure-I. ELIGIBILITY TO PARTICIPATE IN TENDERS 1. Manufacturers or their Authorized Dealers or Reputed Firm are eligible to quote in this Tender. Authorized Dealers should attach Letter of Authority from the Principal Manufacturer to quote in this Tender. 2. The Dealers/Makers should be Registered Firms and should have Authorization Certificate from Principals in case Representation of the International Firm. 3. The Tenderers shall supply good quality items as per Standards. 4. The Associate Director of Research, Regional Agricultural Research Station, Chintapalle reserves the right to reject the tender of Blacklisted Companies and those of companies whose past performance with the Associate Director of Research, Regional Agricultural Research Station, Chintapalle was unsatisfactory due to delayed / erratic supplies, frequent product failures etc., SUBMISSION OF THE ON-LINE TENDER FORMS Tenders have to be submitted in two parts in ONLINE in the prescribed proforma i.e., Technical Bid (Part-I) and Financial Bid (Part-II). 1. Financial Bids of those Tenderers who qualify in Technical Bid will only be considered for finalization of the tender. 2. The Tenderer may please note that all the columns in the Technical Bid are to be filled in meticulously with precision, with documentary evidence wherever necessary. 3. All the required documents / enclosures / literature / technical catalogs etc., have to be uploaded & attached along with Technical Bid (Part-I of the Tender) only. Technical catalogues for quoted item are essential. Tenders submitted without technical literature of the item will be summarily rejected. Eligibility for Financial Bid (Part-II of the Tender) will depend on the outcome of documents uploaded / electronically attached to Technical Bid THE SCHEDULES FOR OPENING OF TENDERS THROUGH ONLINE ARE: 23.10.2023 at 02:30 PM Opening of Technical Bids i.e. Part-I Financial bid shall be opened after finalization of technical bid 1. The dates scheduled for RECEIPT and OPENING of tenders are fixed and will not be changed under any circumstances. However, the Associate Director of Research, Regional Agricultural Research Station, Chintapalle reserves the right of postponement of the date of opening of Tenders or date of opening of financial bids in the event of any unforeseen reasons. 2. If for any unforeseen reasons, the last date for submission of tenders and opening of Tenders happens to be a holiday, the notified dates automatically get postponed to next working day. 3. The Associate Director of Research, Regional Agricultural Research Station, Chintapalle is ?Not Responsible? for non-receipt of tenders or late uploading of tenders on online for any reason, what so ever. 4. Failure to fill and sign the declaration and check slip shall make tender invalid. DOCUMENTS TO BE ELECTRONICALLY ATTACHED: 1. All the documents are arranged in the serial order, (Serial Numbers and Page Numbers should be indicated on the right side top of the corner) then uploaded to the e-Procurement web site i.e., https://tenders.apeprocurement.gov.in. Sl.No Code No. 1. Name of the Document 1. E-I Declaration Form (Annexure-II) 2. E- II Manufacturing License / Authorization letter from the Manufacturing firm 3. E- III Earnest Money Deposit 4. E- IV VAT/Sales Tax/GST Clearance Certificate or payment particulars for preceding two years along with supporting Documents. (2024-25 & 2025-26) 5. E- V Annual Turnover Assessment order for the preceding two years (2024-25 & 2025-26)certified by Commercial Tax Officer / Chartered Account 6. E- VI Copies of balance Sheet, Profit and loss Account for last two years i.e. (2024-25 & 2025-26)duly certified by the Auditor 7. E ? VII Copy of GST Registration Certificate 8. E-VIII Users list for the item/ equipment during past 4 years 9. E- IX BIS / ISO/ CE issued by the Competent Authority 10. E-X APSSIDC/NSIDC/MSME Certificate, if applicable. 11. E- XI Government Ownership Certificate, If applicable 12. E- XII List of service centers with contact details for each of the equipment 2. The Tenderers are requested to submit the following hard copies for verification on or before 23.10.2026 until 01.00 PM physically or by post. The Associate Director of Research, Regional Agricultural Research Station, Chintapalle is not responsible for any postal delay. a) Check slip of all the documents uploaded b) Copies of all the documents, which were uploaded Note: This is only for cross verification of the uploaded documents. Any required document failed to upload, the bid shall become invalid, even though documents are produced physically 3. All the enclosed documents shall be in English or Hindi or Telugu, If Any Document is produced in any Language Other than English or Hindi or Telugu, True Translation copies of such documents in English Shall be enclosed duly attested by a Gazetted Officer. Failure to submit English translation of such documents shall make tender invalid. All Originals are to be presented at the time of scrutiny for verification. TRANSACTION FEE All the participating bidders shall pay a transaction fee (non-refundable) to M/s APTS, Hyderabad and through online. (0.03% of estimate contract value + GST as applicable). It is mandatory for all the participant bidders from 01.01.2006 to pay a Non-refundable Transaction fee electronically to the M.D., A.P.T.S, Vijayawada by the service provider through ?Payment Gateway service on E-Procurement Platform?. PROCESSING FEE: All the participating bidders shall pay a processing fee (non-refundable) of Rs.1000/- (Rupees One thousand only) to Associate Director of Research, RARS, Chintapalli through online. CORPUS FUND: As per GO MS No.4 User departments shall collect 0.04% of ECV (estimated contract value) with a cap of Rs.10,000 (Rupees ten thousand only) for all works with ECV upto Rs.50 crores, and Rs.25,000/- (Rupees twenty five thousand only) for works with ECV above Rs.50 crores, from successful Bidders on e- Procurement platform before entering into agreement / issue of purchase orders, towards e- procurement fund in favour of Managing Director, APTS. There shall not be any charge towards e- Procurement fund in case of works, goods and services with ECV less than and up to Rs. 10.0lakhs. EARNEST MONEY DEPOSIT (EMD) 1. Earnest Money Deposit as indicated below in the form of crossed demand draft / pay order drawn on any scheduled bank in favor of The Associate Director of Research, Regional Agricultural Research Station, Chintapalleand this E.M.D. The E.M.D. of unsuccessful tenderers will be returned after signing the agreement with the successful tenderers. Particulars of EMDs:2% of the Bid value. 2. All the bidders shall invariably upload the scanned copies of DD/pay order towards EMD along with the bid, in e-procurement platform and this will be the primary requirement to consider the bid responsive. 3. The DD/pay order should be deposited to this office while producing hard copies for verification. 4. Cheques, Cash deposits, Term Deposits or Fixed Deposits will not be accepted towards Earnest Money Deposit. 5. However, the exemption of Earnest Money Deposit will be given to Small Scale Industrial Units, Registered with the Government of Andhra Pradesh and the National Small Scale Industries Development Corporation, New Delhi or the firms with specific exemption orders issued by competent authority of Government of Andhra Pradesh or Government of India. The order should be uploaded in the e-procurement platform in place of DD in case of any such claim. 6. The items permitted by S.S.I. Registration Authority will only be considered for manufacturing aspect only. IF ANY FIRM QUOTES ITEMS OTHER THAN THOSE COVERED UNDER S.S.I. REGISTRATION, E.M.D. SHALL ACCOMPANY THE TENDER. Failure to enclose E.M.D. shall make such of those items not covered under S.S.I. Certificate invalid for consideration. 7. Earnest Money Deposit of other tenders deposited with this office during any period of time shall not be considered for this tender. SECURITY DEPOSIT 1. The successful Tenders(s) shall within 7 days, after the Associate Director of Research, Regional Agricultural Research Station, Chintapalle written notice of acceptance of the Tender has been posted to him or them, deposit with the Associate Director of Research, Regional Agricultural Research Station, Chintapalle a sum of rupees@ 2% of the cost of items inclusive of all taxes (or the authority may fix the amount according to the value of the tender) as a security for the fulfillment of the contract. Performance bond guarantee can also be considered, as security deposit in addition to the EMD. The Earnest Money Deposit/Security Deposit shall carry no interest. The Security Deposit to be deposited will be in addition to the Earnest Money deposit. 2. The Associate Director of Research, Regional Agricultural Research Station, Chintapalle reserves the right to forfeit and confiscate Earnest Money Deposit, if the successful Tenderer(s) fail to pay the Security Deposit which is required under the Terms and conditions of this Tender. FORFEITURE / REFUND OF THE EARNEST MONEY DEPOST / SECURITY DEPOSIT 1. In case the selected Tender(s) does not supply the stores at the quoted rates within the period of contract and commits any breach of any one or more of these terms and conditions, the Earnest Money deposited by Tenderer(s) will be forfeited by the Associate Director of Research, Regional Agricultural Research Station, Chintapalle. 2. Earnest Money of the unsuccessful Tenderer(s) shall be refunded signing the agreement with the successful tenderers by the ANGRAU, Guntur. No interest is payable by the Associate Director of Research, Regional Agricultural Research Station, Chintapalle on such deposits. 3. The Earnest Money and Security money deposited by successful Tenderer(s) shall be retained by the Associate Director of Research, Regional Agricultural Research Station, Chintapalle till three months after the expiry of the contract period, i.e., 12 months from the date of acceptance of the tender on the date on which the supply which may arise in consequence of repeat orders placed during the 12 months for which the rates quoted are to remain valid. 4. On due performance and satisfactory completion of the order in all respects during the contract period, the Earnest Money Deposit and the security deposit will be refunded to the Contractor(s) without any interest within a period of 3 months with effect from the date of receipt of a request to this effect from the supplier

VAT/SALES TAX/GST CLEARANCE CERTIFICATE Attested Photo Copy of GST / VAT / Sales Tax Clearance Certificate and Sales Tax Payment particulars obtained from the competent sales tax authority of the area concerned for the years (2024-25&2025-26)shall be attached. Certificates older than that shall not be considered. Those not liable for GST/VAT/Sales Tax payment under relevant rules should produce a certificate to that effect from the competent authority. MANUFACTURING LICENSE: 1. Attested Photocopy of the Latest Manufacturing License, which is in vogue shall be enclosed. If the firm has applied for renewal of license, necessary authenticated proof from the concerned Licensing Authority shall be furnished. Licenses issued for test and Analysis will not be considered. The product/item quoted by the tenderer shall be underlined with ?Red Ink?. The License number and date should also be underlined with ?Red Ink?. The abstract of the product quoted should be enclosed. The Manufacturing License should clearly indicate a minimum of two years of manufacturing and marketing experience. Items without the proof of two years of Manufacturing and Market experience will summarily be rejected. 2. The tenders received without proper license, authenticated list of items covered by license and authorization letters from actual / original manufacturers are liable for rejection without any further notice. 3. Tenderers should enclose documents to show that manufacturing Unit has been recognized with the ISO Certificate etc. 4. Tenderers should enclose documentary evidence of having manufactured and marketed the product for two years. BIS/ISO/CE etc CERTIFICATES (whichever is applicable): 1. Tenderer should produce BIS / ISO/ CE etc. certificate (wherever applicable) issued by the concerned Licensing Authority. 2. Tenderers should enclose BIS / ISO Certificate for products wherever applicable. 3. The certificates whichever is applicable and claimed should be furnished with supportive documents. TERMS AND CONDITIONS FOR COMMERCIAL AGREEMENT: 1. The details of the required items are shown in e-procurement Web Application. Rates should not vary with the quantum of orders or destination. 2. The rates quoted shall be in Indian Rupees only and must be expressed both in figures and words as well. The rate of each category of item should be quoted. The rates quoted should be inclusive of all the applicable taxes and ?FOR destination? (destinations for the items are mentioned in Annexure-I). However, the applicable taxes and packaging costs if any etc. should be clearly indicated in the price bid. 3. Tenderers who are supplying the items offered in this tender to other states shall enclose the copies of latest invoices to support of their claim that the rates quoted to ANGRAU are comparable. 4. No Insurance charges will be paid by the Department / Indenter. 5. The rates quoted by the tenderer shall not exceed the controlled rates, if the Government controlled rates are in force on the date of submission of tenders. In the absence of controlled prices, the tenderer shall quote reasonable price applicable to bulk purchases. 6. All rates quoted by the bidder should be valid for a period of One year from the date of acceptance of the lowest Bid. 7. The rates offered in the tender shall not exceed the M.R.P. as well as the lowest price at which the firm sells the product of identical description to any other department or organization or person anywhere in the State / neighboring states of A.P. If such incidences of quoting higher rates to this Regional Agricultural Research Station, Chintapalle come to the notice at any time, during the course of Rate Contract for the rest of the Rate Contract period, the Associate Director of Research, Regional Agricultural Research Station, Chintapalle reserves the right to initiate an appropriate disciplinary action against such firms including black listing them. 8. IF ARTIFICIALLY LOW RATES ARE QUOTED, THE ASSOCIATE DIRECTOR OF RESEARCH, REGIONAL AGRICULTURAL RESEARCH STATION, CHINTAPALLE RESERVES THE RIGHT TO CROSS-VERIFY THEM AND IGNORE THEM FROM CONSIDERATION IN ORDER TO PREVENT UNETHICAL TRADE PRACTICES. 9. Ordinarily, the tendered items will be selected based on the lowest rates quoted by the firms in the Financial Bids. However, the tender committee reserves the right to select the product even with higher rates depending upon the reported performance / market reputation / efficacy of the item basing on the user reports / feedback given by the end users, ignoring the lowest rates. 10. If tenderer quotes the rates at his will, overlooking the conditions in the previous paragraphs, the tender is liable for cancellation even after approval of tender and firms will face suitable legal action for such action at any time during the Rate Contract period. 11. Rates quoted should be marked clearly with main price and taken separately. Total price after taking all the actuals will be taken as financial quote for comparison. 12. No representation towards upward revision of rates once accepted will be considered. DSIR and other certificates for custom exemption will be provided by Regional Agricultural Research Station, Chintapalle. 13. The rate quoted and accepted will be binding on the tenderer for the stipulated period and on no account will any increase in the price be entertained till the completion of tender period. 14. No tenderer shall be allowed at any time on any ground what so ever to claim revisions of or modifications in the rates quoted by him. Clerical error, typographical etc., committed by the Tenderers in the tender forms shall not be considered after opening of the tenders. Conditions such as ?SUBJECT TO AVAILABILITY? ?SUPPLIES WILL BE MADE AS AND WHEN SUPPLIES ARE RECEIVE? etc., will not be considered under any circumstances and the tenders of those who have given such conditions shall be treated incomplete and for that reason shall be summarily rejected. 15. No company / Firm which has been blacklisted either by the Regional Agricultural Research Station, Chintapalle, A.P or ANGRAU or by any State Government or Central Government / Organizations shall participate in the Tender during the period of Blacklisting. If any such firm participates and came to know at a later stage, and if any firm is Black listed at a later date either by the Government of Andhra Pradesh or any other State / Central Government will not only be debarred / Black listed permanently and their security deposit /EMD whichever is available with the Department will be forfeited and any business / transactions will be stopped with their firms forthwith. 16. The indented stocks shall be delivered at respective institutes or research stations as indicated in Annexure-I at the cost of the supplier. 17. The rates should be quoted separately for each item. 18. The Associate Director of Research, Regional Agricultural Research Station, Chintapalle reserves the right for cancellation of tender even after approval at commercial stage due various administrative and financial reasons. AGREEMENT 1. Every successful tenderer on intimation by this office shall execute an agreement on Rs.100-00 (Rupees One Hundred only) non-judicial stamp paper in the prescribed form, which will be supplied along with the list of items tentatively approved. Agreement should be typed only on one side of stamp paper with due attestation on each page. 2. In the event of failure to execute agreement in proper form along with the Security deposit by successful tenderer within (10) days, the EMD of such tenderer will be forfeited and such defaulters will forego the right to participate for future tenders for a minimum period of (3) year. MANDATORY REQUIREMENT REGARDING PRICE BID / QUOTATION: 1. The rate quoted by the bidder MUST BE INCLUSIVE OF GST, packaging, forwarding, freight/transportation, transit insurance, loading/unloading, and installation/commissioning charges (FOR Destination ? RARS, Chintapalle). 2. Bids quoting rates excluding GST or with extra conditions like 'GST Extra / Transport Extra' will be treated as non-responsive and SUMMARILY REJECTED. 3. No extra payment towards GST, transportation, or any other charges will be entertained under any circumstances." DEMONSTRATION OF THE ITEMS: 1. The Tenderer may have to arrange for demonstration of the functioning of the items as per specifications with the Associate Director of Research, Regional Agricultural Research Station, Chintapalle, in case of necessity. 2. If the item is declared to be not of standard quality or not meeting the specified requirements, it will deem to be rejected. If any item supplied by the tenderer is used after supply and is subsequently found to be not as per specifications, unsound, inferior in quality or description or are otherwise faulty or unfit for use, then the cost of such item will be recovered from the tenderer, if the payment had already been made, in addition to penalty. The approved firms shall Re-Supply the item. OTHER CONTRACTUAL OBLIGATIONS 1. The contract shall not be capable of being varied except by written consent by both the Associate Director of Research, Regional Agricultural Research Station, Chintapalle(purchaser) and the supplier shall not in the absence of the specific written acceptance be bound by any provisions of the supplier?s quotations, offers etc., which purport to impose conditions at variance with this contract. 2. The supplier shall not sublet or delegate this contract or part thereof without the written consent of the Associate Director of Research, Regional Agricultural Research Station, Chintapalle. Such consent shall not however be withheld unreasonably. But the Tenderer(s) may without the consent of the Associate Director of Research, Regional Agricultural Research Station, Chintapallepurchase material as he/they does not normally manufacture. 3. The supplier shall keep confidential all matters concerning this contract and comply with all reasonable security requirements. All drawing, blocks, specifications, manuscripts, samples etc., supplied by the Associate Director of Research, Regional Agricultural Research Station, Chintapalleand all copies thereof shall be returned to the Associate Dean when their use is terminated. In no event the supplier(s) shall permit publicity concerning this contract without the prior consent of the Associate Director of Research, Regional Agricultural Research Station, Chintapalle. 4. Any undertaking or commitment given by or made by any Officer or the Associate Director of Researchverbally or in writing does not have any validity unless it is signed again by the authority competent who concluded an agreement earlier. 1. INSPECTION AND PACKING 1. At all reasonable time during production and prior to dispatch of material the supplier(s) shall afford and secure for the representative of the Associate Director of Research, Regional Agricultural Research Station, Chintapalle every reasonable access and facility at his plant or premises for its inspection and making of usual tests on behalf of the institute. The supplier(s) shall advise the scheme at least 7 days prior to the time when any material is ready for final inspection. theAssociate Director of Research, Regional Agricultural Research Station, Chintapalle will then make the inspection and subject to the material being in all respects as specified and being of sound quality and workmanship the representative of the Associate Director of Research, Regional Agricultural Research Station, Chintapalle shall sign or countersign a certificate of inspection. 2. a) The supplier(s) shall supply to the Associate Director of Research, Regional Agricultural Research Station, Chintapalle on request a report from time to time as to the progress of supplies. Any delay or anticipated delay will be reported at once together with the full reasons there for. b) The responsibility of procurement of transport facilities and dispatch of the stocks in good condition and as per specifications and in time/door delivery lies with the supplier(s) and they must keep up the delivery schedule at any rate. c) The insurance should be done at the cost of supplier(s) as the rate quoted is all inclusive for door delivery at respective institutes or research stations as indicated in Annexure-I. 3. Should the progress in supplies be delayed due to any cause beyond the reasonable control of the supplier(s) and whether such delay or impediment occurs before or after the time for dispatch, reasonable extension of time might be granted by agreement between the parties. 4. The supplier(s) shall insert in each case 3 copies of packing list, fully item wised to show case number, contents and full description of the contents. The concerned in-charge of the stores of the respective institutes or research stations as indicated in Annexure-I at the receiving point will retain one copy with him and return the other two copies, duly signed to the supplier(s) who will append one copy of this packing list with invoices when sent to the concerned for payment. 5. The supplier has to arrange the technical visit for every six months for a period of two years for proper functioning of supplied machinery. 2. SUPPLIES AS PER SPECIFICATIONS 1. All supplies shall be to the description and to the specifications laid down and in strict accordance with the approved samples. Deviations, if any should be clearly brought out failing which it will be normally construed that the materials offered are not to our requirements. Any special features may also be clearly brought out. 2. The decision of the Associate Director of Research, Regional Agricultural Research Station, Chintapallehowever shall be final as to the quality of supplies received and binding upon the supplier(s) in case, the supplier(s) supplies any other article than what is ordered such article supplied, not being approved, shall be liable to be rejected. 3. If the Associate Director of Research, Regional Agricultural Research Station, Chintapalle requires any changes in specifications the supplier(s) shall use his best endeavor to comply with the Associate Director of Research, Regional Agricultural Research Station, Chintapalle wishes subject to fair fixation of prices and delivery schedule where appropriate. 4. If at any time during the term of this contract, the plans of the Associate Director of Research, Regional Agricultural Research Station, Chintapalle changes for any reasons The Associate Director of Research, Regional Agricultural Research Station, Chintapalle shall have the right to terminate or alter this contract by sending fifteen days notice to the supplier(s) by Registered letter. In respect of such of the material as it complete and ready for dispatch within thirty days of such notice, The Associate Director of Research, Regional Agricultural Research Station, Chintapalle

2. SUPPLIES AS PER SPECIFICATIONS 1. All supplies shall be to the description and to the specifications laid down and in strict accordance with the approved samples. Deviations, if any should be clearly brought out failing which it will be normally construed that the materials offered are not to our requirements. Any special features may also be clearly brought out. 2. The decision of the Associate Director of Research, Regional Agricultural Research Station, Chintapallehowever shall be final as to the quality of supplies received and binding upon the supplier(s) in case, the supplier(s) supplies any other article than what is ordered such article supplied, not being approved, shall be liable to be rejected. 3. If the Associate Director of Research, Regional Agricultural Research Station, Chintapalle requires any changes in specifications the supplier(s) shall use his best endeavor to comply with the Associate Director of Research, Regional Agricultural Research Station, Chintapalle wishes subject to fair fixation of prices and delivery schedule where appropriate. 4. If at any time during the term of this contract, the plans of the Associate Director of Research, Regional Agricultural Research Station, Chintapalle changes for any reasons The Associate Director of Research, Regional Agricultural Research Station, Chintapalle shall have the right to terminate or alter this contract by sending fifteen days notice to the supplier(s) by Registered letter. In respect of such of the material as it complete and ready for dispatch within thirty days of such notice, The Associate Director of Research, Regional Agricultural Research Station, Chintapalle a agrees to accept delivery thereof at the contract price and terms. CONSEQUENCE OF NON-SUPPLY AND DAMAGES 1. All risks of loss, damage or depreciation to goods shall be upon the supplier(s) until the material is delivered at the addresses specified and in accordance with the provisions of the contract. Till the material received at the respective destination indicated by the Associate Director of Research, Regional Agricultural Research Station, Chintapalle the property continues to be at the risk of the supplier(s). The mere fact that the material is delivered to transporter is no defense to the supplier(s) and the supplier(s) will be squarely held responsible for any delayed receipt of the material by the respective research stations or institutes as indicated in the Annexure-I or for loss of damage of any kind to the material in transit. 2. Assuming that the supplier(s) fails to deliver any or all the materials covered by the contract, the Associate Director of Research, Regional Agricultural Research Station, Chintapalle reserves the right in addition to other legal remedies, to cancel the contract or any portion thereof and hold the supplier(s) liable for all damages sustained by virtue of the supplier(s) failing to perform the contract and consequent cancellation of the contract. 3. In the event of the supplier(s) failing to complete the supplies in time or according to the approved specifications, the Associate Director of Research, Regional Agricultural Research Station, Chintapalle, reserves the right to make such arrangements as it may think fit for the completion of the supplies on account of and the sole risk of the supplier(s). 4. In case the goods are not supplied according to specifications, they will be summarily rejected. 5. The time allowed for delivery of goods shall be deemed to be the essence of contract. In case the goods are not delivered to the respective addresses as indicated in the Annexure-I within the stipulated period, the Associate Director of Research, Regional Agricultural Research Station, Chintapalle reserves the right to recover the liquidated damages a sum equal to 2% of the contract price of the undelivered material per week subject to a maximum of 5% of the value of undelivered material. The Associate Director of Research, Regional Agricultural Research Station, Chintapalle also reserves the right to cancel the purchase order in case supplies are delayed beyond the scheduled date of delivery and to make such arrangements as he may think fit for the completion of supplies on account and at the risk of the supplier(s). The additional expenses thus incurred together with the consequential losses and also the liquidated damages shall be recovered from the supplier(s) out of his/their security deposit/Earnest Money deposit and any other amount due to him/them. The balance still if any payable by the supplier(s) shall be paid by him/them within 7 days of notice by the Associate Director of Research, Regional Agricultural Research Station, Chintapalle. 6. All invoices shall be prepared in four copies and shall be signed by the supplier(s) or his/their authorized agent(s). Every invoice shall bear a certificate to the effect that the material covered by the invoice(s) has been inspected by the supplier(s) before delivery and confirm in every way to the contract specifications and is packed in accordance with the contract requirements and further that the invoice is correct in every particular and no other invoice has been rendered previously in respect of the articles charged in the particular invoice. The invoice in triplicate along with advance stamped receipt shall be raised in the name of heads of the respective research stations or institutes as indicated in Annexure-I. 7. The payment of the bills shall be made by the heads of the respective research stations or institutes as indicated in Annexure-I duly deducting the statutory deductions, if any. PENALITIES 1. If the successful tenderer fails to execute the agreement and / or deposit the required security deposit within the time specified or withdraws his/her tender after the intimation of the acceptance of his/her tender has been sent to him/her or owing to any other reasons, he/she is unable to undertake the contract, his/her contract will be cancelled and the Earnest Money Deposit deposited by him/her along with his tender shall stand forfeited to the heads of the respective research stations or institutes as indicated in Annexure-I and he will also be liable for all damages sustained by the heads of the respective research stations or institutes as indicated in Annexure-I by reasons of breach, such as failure to supply, including the liability to pay any difference between the prices accepted by him/her and those ultimately paid for the procurement of the articles concerned. Such damages shall be assessed by the heads of the respective research stations or institutes as indicated in Annexure-I, whose decision is final in the matter. 2. Non-performance of contract provisions will disqualify a firm to participate in the tender for the next three years. 3 In the event of tendered supplies failing quality test, contract with the tenderer will be suspended and purchases made from alternative suppliers. Such firms may be black listed for three years beginning from the year following the one in which defective supplies were detected. The tenderer shall also be liable for action under criminal law and the matter shall be notified to the concerned Licensing Authority. 4 In all the above conditions, the decision of the ASSOCIATE DIRECTOR OF RESEARCH, REGIONAL AGRICULTURAL RESEARCH STATION, CHINTAPALLE shall be final and binding. 5 In the event of any dispute arising out of the tender such dispute would be subject to the Jurisdiction of the Civil courts within the city of Chintapalle, A.S.R. District. SETTLEMENT OF DISPUTES 1. The Associate Director of Research, Regional Agricultural Research Station, Chintapalle has exclusive and sole rights to cancel this bid at any stage without offering any remarks or reasons thereof. 2. Any difference or dispute arising out of or in connection with this tender or acceptance thereof or the contract that may be entered in consequence thereof, shall be decided by arbitration. The Associate Director of Research, Regional Agricultural Research Station, Chintapalle or his/her nominee shall be the sole arbitrator and the arbitrator?s decision shall be final and binding on the parties. The Tenderer(s) will have no objection to such appointment on any ground whatsoever including that such nominee, in his official capacity dealt with this matter at any stage. 3. The parties hereby agree that in the event of any dispute no cause of action shall arise in their favour to approach any court unless they have resorted to and exhausted the remedy of arbitration as envisaged above. 4. The parties also do hereby agree that the contract envisaged by these terms and conditions shall be deemed to have been entered into at Chintapalle, A.S.R. District alone will have jurisdiction to try and legal proceedings which may arise out of this contract. Neither party shall file any proceedings in any other court.

The bidder shall submit his response through Bid submission to the tender on eProcurement platform at www.apeprocurment.gov.in by following the procedure given below. The bidder would be required to register on the e-procurement market place https://tender.apeprocurement.gov.in and submit their bids online. Offline bids shall not be entertained by the Tender Inviting Authority for the tenders published in e-procurement platform. The bidders shall submit their eligibility and qualification details, Technical bid, Financial bid etc., in the online standard formats displayed in eProcurement web site. The bidders shall upload the scanned copies of all the relevant certificates, documents etc., in support of their eligibility criteria/technical bids and other certificate/documents in the eProcurement web site. The bidder shall sign on the statements, documents, certificates, uploaded by him, owning responsibility for their correctness/authenticity. The bidder shall attach all the required documents for the specific tender after uploading the same during the bid submission as per the tender notice and bid document. The Bidder shall also ensure prior to Final Bid submission that the Encryption certificate present in the DSC Key token is the same as that mapped into his Profile page in the Eprocurement system. Service provider shall not be responsible for Non-submission of Bid in case there is a variance in the Encryption certificate between the Key token and the Uploaded certificate in the Bidders profile in the Eprocurement system. Registration with eProcurement platform: For registration and online bid submission bidders may contact HELP DESK. https://tender.apeprocurement.gov.in Digital Certificate authentication: The bidder shall authenticate the bid with his Digital Certificate for submitting the bid electronically on eProcurement platform and the bids not authenticated by digital certificate of the bidder will not be accepted on the eProcurement platform. For obtaining Digital Signature Certificate, you may please Contact: You may please Contact Registration Authorities of any Certifying Authorities in India. The list of CAs are available by clicking the link https://tender.apeprocurement.gov.in/digital-signature.html# 3. Hard copies: i) Vide ref. G.O.Ms.No.174, I&CAD dept dated:1-9-2008, submission of original hard copies of the uploaded scanned copies of Proof of online Payment (Remittance)/BG towards EMD by participating bidders to the tender inviting authority before the opening of the price bid is dispensed forthwith. ii) All the bidders shall invariably upload the scanned copies of Proof of online Payment (Remittance)/BG in eProcurement system and this will be the primary requirement to consider the bid responsive. iii) The department shall carry out the technical evaluation solely based on the uploaded certificates/documents, Proof of online Payment (Remittance)/BG towards EMD in the eProcurement system and open the price bids of the responsive bidders. iv) The department will notify the successful bidder for submission of original hardcopies of all the uploaded documents Proof of online Payment (Remittance)/BG towards EMD prior to entering into agreement. v) The successful bidder shall invariably furnish the original Proof of online Payment (Remittance)/BG towards EMD, Certificates/Documents of the uploaded scan copies to the Tender Inviting Authority before entering into agreement, either personally or through courier or post and the receipt of the same within the stipulated date shall be the responsibility of the successful bidder. The department will not take any responsibility for any delay in receipt/non-receipt of original Proof of online Payment (Remittance)/BG towards EMD, Certificates/Documents from the successful bidder before the stipulated time. On receipt of documents, the department shall ensure the genuinity of the Proof of online Payment (Remittance)/BG towards EMD and all other certificates/documents uploaded by the bidder in eProcurement system. In support of the qualification criteria before concluding the agreement. 4. The GO. Ms. No. 174 -I&CAD dated: 1-9-2008 Deactivation of Bidders If any successful bidder fails to submit the original hard copies of uploaded certificates/documents, Proof of online Payment (Remittance)/BG towards EMD within stipulated time or if any variation is noticed between the uploaded documents and the hardcopies submitted by the bidder, as the successful bidder will be suspended from participating in the tenders on eProcurement platform for a period of 3 years. The eProcurement system would deactivate the user ID of such defaulting bidder based on the trigger/recommendation by the Tender Inviting Authority in the system. Besides this, the department shall invoke all processes of law including criminal prosecution of such defaulting bidder as an act of extreme deterrence to avoid delays in the tender process for execution of the development schemes taken up by the government. Other conditions as per tender document are applicable. The bidder is requested to get a confirmed acknowledgement from the Tender Inviting Authority a proof of Hardcopies submission to avoid any discrepancy. 5. Payment of EMD: It is mandatory for all participant bidders to electronically pay EMD Online by utilizing the 'Payment Gateway Service on E-Procurement platform'. The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking/NEFT payment modes through ICICI Bank and/or Axis Bank Payment Gateways to facilitate the transaction. This is in compliance as per G.O.Ms. 08 dated 08.05.2016. A GST of 18.00% + Bank charges on the transaction amount payable to APTS shall be applicable. In addition to this, Bidders can also pay the EMD through Download of PDF format of RTGS Challan for respective Payment gateway and pay the EMD through their Parent Bank account. Once the EMD is received by the EProcurement application, Bidders can automatically continue with their Bid Submission online. IMPORTANT NOTE REGARDING EMD PAYMENT: 1. Bidders are encouraged to use only Net banking facility for payment of EMDs as far as possible for faster refunds in case of unsuccessful Bids for the Tender. 2. Bidders are advised not to use RTGS Challan downloads at the penultimate hour of Bid submission closing as any delay by their banker would not enable Bid submission on the platform. Please allow a minimum of 60 minutes for enabling 'Continuation of Bid Submission' from the time the Pool Account receives credit of the EMD from the Bidders Bank for both NEFT and RTGS Transfers. For RTGS Transfers, the Pool Account can get immediate credit whereas NEFT transfers would follow RBI Payment Cycle time. 3. Bidders are advised to pay EMD Online atleast T-1 or T-2 days before Bid submission closing date (T= Bid submission closing date) to avoid last minute delays and denials of successful Bid submission and to take care of any delays in Banking procedures. Un Successful Bidder EMD Refund process: - The bid is declared unsuccessful, under the following circumstances. Bid submitted by the bidder is not the lowest bid. Upon Finalization of the L1 Bid. Technical Disqualification of the Bid in case of 2 cover system. EMD paid but bid not submitted EMD refund will be initiated by the Tender Inviting Authority directly and through Online only and through the same payment channels as EMD received by the Department. (RTGS / NEFT /Credit Card /Debit Card refund), within 30 days from the date of publishing the Decision / Result. However, Service Provider /GoAP will not be held responsible for the delays occurring due to banking channels/procedures/processes of the respective vendor. IMPORTANT NOTE REGARDING EMD REFUNDS: Bidders are requested to use discretion in their choice of payment channel for remittance of EMD. Time taken for Refunds under Ideal conditions: 1. Net Banking / NEFT / RTGS Challan: One (1) Banking Business Day from time of initiation of refund by Tender Inviting Authority subject to RTGS/NEFT timings of RBI. 2. Credit card/ Debit card: 7-10 working days from time of initiation of refund by the Tender Inviting Authority. However, this may be longer in case of certain bank cards. In case of delays, bidders are requested to contact the Card issuing Bank for faster resolution. 6. Payment of Transaction Fee: It is mandatory for all the participant bidders from 1st January 2006 to electronically pay a Non-refundable Transaction fee to M/s. APTS , the service provider through 'Payment Gateway Service on E-Procurement platform'. The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking of ICICI Bank, Axis Bank to facilitate the transaction. This is in compliance as per G.O.Ms. 13 dated 07.05.2006. A GST of 18.00% + Bank charges on the transaction amount payable to APTS shall be applicable. The participating bidders will pay a transaction fee @ 0.03% of ECV (estimated contract value) with a cap of Rs.10,000/- (Rupees ten thousand only) for all works with ECV upto Rs.50 crores, and Rs.25,000/- (Rupees twenty five thousand only) for works with ECV above Rs.50 crores, at the time of bid submission electronically. For tenders wherever ECV is not available i.e., for goods and services, the transaction fee shall be calculated on quoted value. GST as levied by the GOI on transaction fee, electronic payment gateway charges shall be borne by the bidders. 7. Corpus Fund: As per GO MS No.4 User departments shall collect 0.04% of ECV (estimated contract value) with a cap of Rs. 10,000 (Rupees ten thousand only) for all works with ECV upto Rs.50 Crores, and Rs. 25,000/- (Rupees twenty-five thousand only) for works with ECV above Rs.50 Crores, from successful bidders on eProcurement platform before entering into agreement / issue of purchase orders, towards eprocurement fund in favour of Managing Director, APTS . There shall not be any charge towards eProcurement fund in case of works, goods and services with ECV less than and upto Rs. 10 lakhs 8. Tender Document: The bidder is requested to download the tender document and read all the terms and conditions mentioned in the tender Document and seek clarification if any from the Tender Inviting Authority. Any offline bid submission clause in the tender document could be neglected. The bidder has to keep track of any changes by viewing the Addendum/Corrigenda issued by the Tender Inviting Authority on time-to- time basis in the E-Procurement platform. The Department calling for tenders shall not be responsible for any claims/problems arising out of this. 9. Bid Submission Acknowledgement: The bidder shall complete all the processes and steps required for Bid submission. The system will generate an acknowledgement with a unique bid submission number after completing all the prescribed steps and processes by the bidder. Users may also note that the bids for which an acknowledgement is not generated by the e-procurement system are treated as invalid or not saved in the system. Such invalid bids are not made available to the Tender Inviting Authority for processing the bids. The Government of AP are not responsible for incomplete bid submission by users.